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SAP BusinessObjects
Planning and Consolidation:
   Behind the Scenes …


              © 2009 Breakwater Consulting, Inc. All rights reserved.
Breakwater Consulting Services

• We are financial SAP implementation specialists
• Areas of expertise:
    EPM Suite (Enterprise Performance Management)
       Consolidation (BPC,BCS, ECCS, Financial Consolidation)

       Planning (BPC,SEM/BW-BPS, IP)

       BI (BW backend and reporting)

       Strategy Management (SM, BSC)

    ECC Finance / Controlling (GL, AR, AP, PCA, COPA, etc.)
• Consultants have multiple implementation experience,
 and are usually equivalent to SAP ‘platinum’ level
SAP BusinessObjects Planning and Consolidation

                  Unified planning, forecasting, and consolidation with
                  familiar user interfaces, including Web, Excel, and
                  PowerPoint.

      Business Planning                          Consolidation
             Budgeting                               Intercompany matching /
             Sales / Revenue planning                 reconciliation
             Capital Expenditure planning            Intercompany eliminations
             Headcount/staffing                      Management roll-ups
             Expense Planning                        Legal consolidation
             Cash Flow Planning
                                                  Financial Reporting and analysis
  Forecasting and consensus                          Ad hoc
      building                                        Automated variance analysis
             Rolling forecasts                       Driver analysis (industry, growth,
             Continuous planning                      capacity, etc.)
             Collaboration

Source: SAP
Custom Planning Application Example
• Enter salary rate and fringe benefits by job code
• Enter headcount by job code
• I/S accounts - salaries and fringe benefits are calculated through central
  algorithm
• B/S accounts – cash or accruals are also calculated
Step 1: Create Application Set
•   Create application set
•   Load master data
Step 2: Create Applications
•   Create applications
Step 3: Define Logic for Planning Application
•   Business rules
•   SQL or MDX based logic
•   Dimension logic
Step 4: Load Base Data

• Load base data from external source
    Load external data on SAP BusinessObjects Planning and
     Consolidation server
• Run data manager package
    Create transformation & conversion rules
Step 5: Create Input Data Schedule
•   Easy to create
      Use standard delivered templates

      Build from scratch

•   Reports can be built in the same way
Step 5: Create Input Data Schedule (cont.)
•   E.g., enter headcount by job code
Step 5: Create Input Data Schedule (cont.)

• E.g., enter salary rate and fringe benefits by job code
Step 6: Income Statement
• Few income statement line items are populated based on pre-
  defined logic/drivers
• Balance sheet line items can be generated based on income
  statement inputs
Step 6: Income Statement (cont.)

• Can utilize native Excel functionality
• Create your own formulas
Step 7: Add Unstructured Data

• Easy to add comments and show as pop-up or adjacent
  cell
• Use function EVCOM to read/write comment data
Contact Us …
Contact Us …

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Breakwater Consulting BPC

  • 1. SAP BusinessObjects Planning and Consolidation: Behind the Scenes … © 2009 Breakwater Consulting, Inc. All rights reserved.
  • 2. Breakwater Consulting Services • We are financial SAP implementation specialists • Areas of expertise:  EPM Suite (Enterprise Performance Management)  Consolidation (BPC,BCS, ECCS, Financial Consolidation)  Planning (BPC,SEM/BW-BPS, IP)  BI (BW backend and reporting)  Strategy Management (SM, BSC)  ECC Finance / Controlling (GL, AR, AP, PCA, COPA, etc.) • Consultants have multiple implementation experience, and are usually equivalent to SAP ‘platinum’ level
  • 3. SAP BusinessObjects Planning and Consolidation Unified planning, forecasting, and consolidation with familiar user interfaces, including Web, Excel, and PowerPoint.  Business Planning  Consolidation  Budgeting  Intercompany matching /  Sales / Revenue planning reconciliation  Capital Expenditure planning  Intercompany eliminations  Headcount/staffing  Management roll-ups  Expense Planning  Legal consolidation  Cash Flow Planning  Financial Reporting and analysis  Forecasting and consensus  Ad hoc building  Automated variance analysis  Rolling forecasts  Driver analysis (industry, growth,  Continuous planning capacity, etc.)  Collaboration Source: SAP
  • 4. Custom Planning Application Example • Enter salary rate and fringe benefits by job code • Enter headcount by job code • I/S accounts - salaries and fringe benefits are calculated through central algorithm • B/S accounts – cash or accruals are also calculated
  • 5. Step 1: Create Application Set • Create application set • Load master data
  • 6. Step 2: Create Applications • Create applications
  • 7. Step 3: Define Logic for Planning Application • Business rules • SQL or MDX based logic • Dimension logic
  • 8. Step 4: Load Base Data • Load base data from external source  Load external data on SAP BusinessObjects Planning and Consolidation server • Run data manager package  Create transformation & conversion rules
  • 9. Step 5: Create Input Data Schedule • Easy to create  Use standard delivered templates  Build from scratch • Reports can be built in the same way
  • 10. Step 5: Create Input Data Schedule (cont.) • E.g., enter headcount by job code
  • 11. Step 5: Create Input Data Schedule (cont.) • E.g., enter salary rate and fringe benefits by job code
  • 12. Step 6: Income Statement • Few income statement line items are populated based on pre- defined logic/drivers • Balance sheet line items can be generated based on income statement inputs
  • 13. Step 6: Income Statement (cont.) • Can utilize native Excel functionality • Create your own formulas
  • 14. Step 7: Add Unstructured Data • Easy to add comments and show as pop-up or adjacent cell • Use function EVCOM to read/write comment data