The document outlines the functional requirements for a bookstore management system, including data management for books, customers, employees, and suppliers. The system allows an administrator to track inventory, process sales, and manage supplier orders, with capabilities for billing and data retrieval. Key features include adding, modifying, and removing book data, receiving customer orders, and updating stock accordingly.

1. A Bookstore Management System:
Functional Requirements
by:
Bharat V. Chawda
Computer Engineering Department,
BBIT, VVNagar, Gujarat, India
1
cbharat.ce@gmail.com

2. A System – Description (i)
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 2
 A book store management system manages data
regarding books, customers, employees,
suppliers, and other relevant purchase & sale
related data.
 This system is managed by an administrator. He
has all the administrative rights to perform all the
required functionalities.
 Customers can search for a particular book
whether it is available or not in a store. The
search result contains information regarding book
availability, price, publication, authors, and
number of pages.

3. A System – Description (ii)
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 3
 Admin keeps track on the quantity of books.
Whenever required, he puts an order for
purchasing new books to supplier.
 To support this task, minimum quantity (or
reorder quantity) is managed for each book along
with other data.
 Whenever supplier supplies order, stocks are
updated and bill-data related to supplier is stored.

4. A System – Description (iii)
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 4
 Related to each sale, a computerized bill is
generated for a customer. Based on selling,
quantity is updated (subtracted) for sold books
automatically.
 Whenever required, admin can search data
related to some particular customers, employees
or suppliers.

5. Main Operations
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 5
 High-level Functions
 1. Manage Book Data
 2. Manage Customer Data
 3. Manage Employee Data
 4. Manage Supplier Data
 5. Manage Sales
 6. Manage Purchase
 7. Login (for admin)

6. Manage Book Data
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 6
 Add Book
 Adds/Inserts data related to new book
 Input: Data related to new book
 Modify Book
 Modifies data related to existing book
 Input: Search keyword, Modifications
 Remove Book
 Removes data related to existing book
 Input: Search keyword
 Search Book
 Searches for a book based on given keywords
 Input: Search keyword
 Output: book id, title, author, price, page#, edition…

7. Manage Sales
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 7
 Receive Order
 Receives order from customer
 Input: Book detail, Quantity
 Prepare Bill
 Calculates total prices and grand total, Generates
customer bill
 Input: Book detail, Quantity, Customer detail
 Output: Printed bill
 Update Stock
 Updates stock based on quantity of sold books
 Input: Book detail, Quantity

8. Manage Purchase
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 8
 Prepare & Send Order
 Finds out books to be reordered, Gets supplier details,
Prepares order, Sends order to specific supplier
 Input: Book details to be reordered, Supplier data
 Output: Printed order
 Update Stock
 Checks delivered books, Updates stock based on
quantity of delivered books
 Input: Delivered book data with quantity
 Manage Supplier Bill
 Stores data related to bill given by a supplier
 Input: Supplier bill data

9. Other Operations
By: Bharat V. Chawda, Lecturer, BBIT, VVNagar Email: cbharat.ce@gmail.com 9
 Manage Customer Data
 Manage Employee Data
 Manage Supplier Data
 Login
[Provide detailed operations on your
own for above operations…]

10. 10
Thank U…!!!