This document provides instructions for various Microsoft Word features including typing letters, adding page breaks, typing labels, inserting clip art, printing, and attaching documents to emails. It outlines the steps to perform each task, such as how to type a letter by adding the date, address, salutation, signature and entering text. It also describes how to add a second page, type and format a voucher, insert clip art, use print preview and print envelopes and labels. The document reviews keyboard shortcuts and how to highlight and move text. It concludes with instructions for attaching documents to emails.

1. 01/29/15 1
Microsoft Word
Class 4
Print Features, Clip Art,
Keyboard Shortcuts, Labels & Envelopes, and
Attaching Documents to Email

2. 2
Start MS Word
1. Double click on the
MS Word icon
OR
1. Click Start
2. Roll mouse over
programs
3. Click MS Word

3. 3
Typing a Letter
1. Click the Align Right button
2. (see picture at the top right)
3. Type: Today’s date
4. Press Enter twice
5. Click the Align Left button
6. Type: Carlstadt Public Library
7. Press Enter
8. Type: 420 Hackensack St.
9. Press Enter
10. Type: Carlstadt, NJ 07072
11. Press Enter twice
12. Type: Dear Mr., Mrs., ect
13. Press Enter twice
14. Press Tab key once
15. Type: Welcome to the Library!
16. Press Enter twice
17. Type: Sincerely,
18. Press Enter twice
19. Type: Carlstadt Public Library

4. 4
Adding a second page
Adding a second page
1. Make sure your cursor is at
the end of your letter, just
somewhere after the signature
of Oradell Public Library
2. Click Insert
3. Click Break
4. Make sure Page Break is
clicked
5. Click OK on the bottom of the
pop-up window.
Now you should be seeing the
second page.

5. 5
Typing a Second Page1. Type: This Voucher is good for one
2. Press Enter
3. Type: Free rental one PC class
4. Press Enter
5. Type: At the Carlstadt Public Library
6. Highlight all of the text
(Starting from the beginning or end of the text, drag
your mouse over it until all text is black)
3. Click the B to Bold your text.
4. Change the size of the font. Click down arrow
to the right of 12, click 16 off the menu
5. Click Format
6. Click Borders and Shading
See picture to the top right with the items circled.
8. Look on the left side of the pop-up, click Box
9. Look toward the bottom, click the arrow to the
right of where it says ½ pt. Click on 6 pt.
10. Make sure it says Paragraph on the bottom
right side.
11. Click OK at the bottom right.
12. Click anywhere again to take off the highlight.
(see picture at the bottom right for what it should
look like)

6. 6
Adding Clip Art
Adding a third page
1. Make sure your cursor is outside of your voucher box on the
right side.
2. Click Insert
3. Click Break
4. Make sure Page Break is clicked
5. Click OK on the bottom of the pop-up window.
Now you should be seeing the third page.
Adding Clip Art
1. Click Insert
2. Click Picture (you may have to roll your mouse down to the little
vv at the bottom of your menu to expand the menu)
3. Roll your mouse to the right to Clip Art and click Clip Art
4. Notice on the right hand side of the screen there is a menu that
comes up.
5. Type: movie in the search box
6. Press Enter or click Search
7. Scroll up and down the many clip art pictures
8. Find a clip art picture of your choosing and double click on it
9. Clip art pictures can be resized after you put them on your
document by:
1. Clicking on them once
2. Place your arrow on one of the tiny squares that surround
the picture
3. When your mouse arrow turns into an arrow with two
arrow tips, you can hold down your left mouse button and
drag the picture to be bigger or smaller.
4. Try it!

7. 7
Printing
Printing is the final
step when
completing a
document.
A handy tool for
printing is
Print Preview

8. 8
Print Preview:
1. Click File
2. Click Print

9. 9
Print Menu

10. 10
Print Preview: Print
Now we have learned most of
the print preview functions
except for print.
Print allows you change many
of the documents properties.
Some of the features of print:
1. Collate
2. Print any number of pages of
your document and make
multiple copies
And many more!

11. 11
Printing Envelopes
Word can print on
envelopes to make a
neatly typed address

12. 12
Printing Envelopes
1. Click new document button
to (looks like a little piece of
paper) below the word file to
start a new blank
document
2. Click Mailing
3. Click Envelopes or
Labels…

13. 13
Printing Envelopes: Lab 7
Now we will place the envelope in the printer as it
shows on the bottom right side of the
window.
1. You can change the size of the envelopes by
clicking Options, and then scrolling through
the menu to find the right size of envelope. If
you click on the envelope, the display in the
bottom right corner will show you what the
envelope looks like.
2. Click print on the right side
3. Click No for the answer to, do you want to
use the return address as the default.
4. (you can say yes for your home computer)
Now you can see how to make printed envelopes.

14. 14
Printing a full sheet of the
same Label
Printing Labels
See picture to the top left, notice the items circled.
1. Click Tools
2. Click Letters and Mailings
3. Click Envelopes and Labels
4. Click Labels tab at the top of the pop-up window
5. Make sure it says the dot is in front of Full page of
the same label
6. Click on options to specify the size of your labels
Scroll down and click on 3110 – Sticker
7. Click OK on the bottom of the pop-up window
You can customize the size of labels, to fit what you
may have purchased by clicking on New Label
(located on the bottom of the screen)

15. 15
Printing a full sheet of the
same Label…
Printing a full sheet on the same label
1. In the Address box Type: Carlstadt
Public Library
2. Press Enter
3. Type: 420 Hackensack St
4. Press Enter
5. Type: Carlstadt, NJ 07072
6. Click on New Document (on the right
side)
7. Now you can see your labels
You can save this by clicking File and
Save, Or you can just print it
without saving by clicking File and
then clicking Print.

16. 16
Printing a full sheet of the
different Labels
Printing Labels
See picture to the top left, notice the items
circled.
1. Click Tools
2. Click Letters and Mailings
3. Click Envelopes and Labels
4. Click Labels tab at the top of the pop-up
window
5. Make sure it says the dot is in front of Full
page of the same label
6. Click on options to specify the size of your
labels scroll down and click on 3110 – Sticker
7. Delete the Oradell Public Library address, we
want to have nothing in the delivery box.
8. Click New Document on the right side.

17. 17
Keyboard Shortcuts
Using combination
of keys is sometimes
quicker than
navigating the
mouse.
Once you get them
memorized it is
faster than using the
drop down menus.

18. 18
Keyboard Shortcuts
1. Open an existing document = Ctrl + 0
2. Open a new document = Ctrl + N
3. Close Document = Ctrl + W
4. Save = Ctrl + S or Ctrl + F12
5. Save As = F12
6. Copy = Ctrl + C or Ctrl + Insert
7. Cut = Ctrl + X or Shift + Delete
8. Paste = Ctrl + V
9. Bold = Ctrl + B
10. Italics = Ctrl + I
11. Underline = Ctrl + U
12. Spellchecker = F7
13. Thesaurus = Shift + F7
14. Print = Ctrl + P
15. Redo = Ctrl + Y
16. Undo = Ctrl + Z or Alt + Backspace

19. 19
Highlighting Text To:
Move It Or Change It
1. Click the new document button under the File in
the top left-hand corner.
2. Type: Have a nice day
3. Highlight Have a nice day
4. Hold down Ctrl and tap letter B, Notice that Bold is
turned on, if you look toward the top of the screen.
5. Click anywhere to take off the highlight, you can
see Have a nice day is in bold.
6. Highlight the sentence again
7. Hold down Ctrl and tap letter X (this will do a cut)
(the sentence will disappear, but don’t worry, we
are going to paste it back three lines down)
8. Press enter three times
9. Hold down Ctrl and tap letter V key.
This is how you can change move sentences or
paragraphs, or entire pages.

20. 20
Attaching a document
to an Email
All emails are different, so here are the basic
principles to follow, though some emails
may have different terminology.
You must have the document saved and know whereYou must have the document saved and know where
it is saved.it is saved.
1. Compose a new email, or reply to an existing
one.
2. Click a button that says attach documents, or
click on a button that has a paperclip on it.
3. Find the file you want to send
4. Click the file once
5. Click Open or Add on the pop-up window
6. Some emails this is enough and you can click
Send.
7. Other email providers will require you to click
an attach or add button
Now you have attached your document to the
email.
If you want to remove the attached document,
you can click Remove beside the attached
document.

21. 21
Questions?
We have learned a lot during
these past 4 weeks.
There are some very good
books that go into much
more detail.
If you have any questions you
can call at 201-262-2613 or
stop by my desk.
It was a pleasure to have you
in class.