Be a Standout! Ten Tips to Write Winning Grant Proposals

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In this webinar, Alice Ruhnke, President of GrantStation, shared 10 concepts that you can incorporate into your proposal development and writing strategies that will make your grant applications get positive attention from funders.

Education

Be a Standout!
Ten Tips to Write Winning Grant Proposals
Alice Ruhnke, President
GrantStation

Agenda
10 Tips with Resources
Question and Answers

Behind the Scenes
Nicki Bentley-Colthart
nicki@thegrantadvantage.net
304.516.7884
Jeremy Smith
jeremy.smith@grantstation.com
877.784.7268

Be Prepared
Sketch out several
projects: need, approach,
outcomes, and budget
Get them “shovel ready”
Match the funding to
your project

Involve Those You Serve in
the Design of Your Programs

Partnerships—You Can’t Be
the Lone Ranger
Doing the root cause
analysis/reasons
behind the problem is
a great way to identify
potential partners

Partnership Identification Tool
Businesses and Corporations Possible
Motivations
Potential
Resources
Located in your community
Companies where your
stakeholders work
Companies that sell to your
stakeholders
Vendor corporations
Affinity corporations
Download a free copy at
www.thegrantadvantage.net
Resources tab
Grant Writing Resources

Partnership Identification Tool
Community Assets Possible Motivations Potential Resources
Social service agencies
Educational institutions
Communities of faith
Elected officials
Governmental entities
Civic groups
Community gatekeepers
Healthcare organizations
Media outlets
Funders
Public resources

Write With the Reviewer in Mind
• Reviewers are people too!
• Make no assumptions about
what they know
• Reduce/eliminate jargon
• Engage the heart and mind
of the reviewer

Highlight Your Strengths,
Not Your Needs
Demonstrate your solutions,
not your needs
Funders (and donors) invest in
your solutions

Follow the Directions
• Application instructions, request for proposals
(RFP), notice of funding availability (NOFA),
funding opportunity announcement (FOA)…
• Order, page limits/character counts, font sizes,
page margins…
• Headings and terminology
• Reviewers score sheet

Don’t Underestimate the Time it Takes
to Craft a Strong Proposal
• Proposal writing schedule
• List out all documents
required first then assign
tasks with time frames
• Due dates and times—
submission problems
• Add time for review

Sample Writing Schedule
Common Attachments

Demonstrate Your Cost-
Effective Solutions
Budget: Just the
numbers
Budget
Narrative/Budget
Justifications: Tell the
story behind the
numbers
Position Cost
Project Director $54,400
Therapist $45,000
Therapist $45,000
Case Manager $35,000
Recovery Coach $28,000
Total Personnel $207,400
Total project budget: $72,000; Serving 150 students; $480/student

Read Successful Grants
• Ask others in your network
• GrantStation: Award winning
proposals
• The Grant Advantage: Under
Resources Tab
Federal Grant Proposals:
• Freedom of Information Act
(FOIA)http://www.foia.gov
• List of current and past grantees

Be Persistent
• Timing/competitiveness
• Reviewer comments
• Talk with the funder

Thanks for Coming!
Alice Ruhnke
President
GrantStation
alice@grantstation.com
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Be a Standout! Ten Tips to Write Winning Grant Proposals

1. Be a Standout! Ten Tips to Write Winning Grant Proposals Alice Ruhnke, President GrantStation

2. Agenda 10 Tips with Resources Question and Answers

3. Behind the Scenes Nicki Bentley-Colthart nicki@thegrantadvantage.net 304.516.7884 Jeremy Smith jeremy.smith@grantstation.com 877.784.7268

4. Be Prepared Sketch out several projects: need, approach, outcomes, and budget Get them “shovel ready” Match the funding to your project

5. Involve Those You Serve in the Design of Your Programs

6. Partnerships—You Can’t Be the Lone Ranger Doing the root cause analysis/reasons behind the problem is a great way to identify potential partners

7. Partnership Identification Tool Businesses and Corporations Possible Motivations Potential Resources Located in your community Companies where your stakeholders work Companies that sell to your stakeholders Vendor corporations Affinity corporations Download a free copy at www.thegrantadvantage.net Resources tab Grant Writing Resources

8. Partnership Identification Tool Community Assets Possible Motivations Potential Resources Social service agencies Educational institutions Communities of faith Elected officials Governmental entities Civic groups Community gatekeepers Healthcare organizations Media outlets Funders Public resources

9. Write With the Reviewer in Mind • Reviewers are people too! • Make no assumptions about what they know • Reduce/eliminate jargon • Engage the heart and mind of the reviewer

10. Highlight Your Strengths, Not Your Needs Demonstrate your solutions, not your needs Funders (and donors) invest in your solutions

11. Follow the Directions • Application instructions, request for proposals (RFP), notice of funding availability (NOFA), funding opportunity announcement (FOA)… • Order, page limits/character counts, font sizes, page margins… • Headings and terminology • Reviewers score sheet

12. Don’t Underestimate the Time it Takes to Craft a Strong Proposal • Proposal writing schedule • List out all documents required first then assign tasks with time frames • Due dates and times— submission problems • Add time for review

13. Sample Writing Schedule Common Attachments

14. Demonstrate Your Cost- Effective Solutions Budget: Just the numbers Budget Narrative/Budget Justifications: Tell the story behind the numbers Position Cost Project Director $54,400 Therapist $45,000 Therapist $45,000 Case Manager $35,000 Recovery Coach $28,000 Total Personnel $207,400 Total project budget: $72,000; Serving 150 students; $480/student

15. Federal Grant Example

16. Read Successful Grants • Ask others in your network • GrantStation: Award winning proposals • The Grant Advantage: Under Resources Tab Federal Grant Proposals: • Freedom of Information Act (FOIA)http://www.foia.gov • List of current and past grantees

17. Be Persistent • Timing/competitiveness • Reviewer comments • Talk with the funder

18. Questions and Answers

19. Thanks for Coming! Alice Ruhnke President GrantStation alice@grantstation.com TechSoup Promotion GrantStation Membership $99 September 20-21, 2022

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