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1. i
BSBPMG530
Manage Project Scope

2. ii
Table of Contents
Task 1........................................................................................................................................iii
Task 2........................................................................................................................................vi
Part A ....................................................................................................................................vi
Part B.....................................................................................................................................ix
Part C .....................................................................................................................................3
Weekly Activity 1........................................................................................................................ 7
Weekly Activity 2........................................................................................................................ 9
Weekly Activity 3...................................................................................................................... 11
References................................................................................................................................. 14

3. iii
Task 1
Question 1
The objectives and goals for identifying and setting the project scope. The project team
responsibilities and roles are included in the task list. The process of communication is
established for the approval of the project deliverable.
Question 2
1) Direct Non-monetary benefits – The incentives provided in the non-monetary terms from
the employers to the organization employees.
2) Direct Monetary benefits – when the bonus and the incentives are provided in monetary
terms to the employees.
3) Indirect benefits – These benefits cannot be directly observed or returned.
Question 3
The six steps that are included in the change control process –
1) Gain acceptance
2) Implement
3) Build and test
4) Plan
5) Assess
6) Record
Five factors that have an impact on the project scope are –
1) Regulatory constraints
2) Variable resource level
3) Managerial constraints

4. iv
4) Legal constraints
5) Changing requirements of stakeholders (Fageha & Aibinu.,2013).
Question 4
1) Complete units – The task is tracked repeatedly and the units themselves are completed and
there is the measurement of interaction.
2) Cost ratio – On the projects, the method of cost ratio is implemented and its task occurs for
the long period. The project progress can be determined by the percentage.
Question 5
1) Describe and determine the project statement.
2) The project’s necessary phases should be highlighted.
3) List and create deliverables.
4) Deliverables should be divided into managing tasks.
5) Ensure every section is assigned to empower the delivery.
Question 6
Dealing with the challenges of scope management are –
1) Increasing cost, not meeting the savings target.
2) Moral wanes of staff
3) Missing the critical deadlines.
4) Complaining end users for service when the commitments are not able to meet.
5) Wastage of time on revisiting and conflict decision.
6) For adding great innovation or value the opportunities are lost.
7) Quality suffers (Derenska, 2018).

5. v
Question 7
1) Enter – The log of scope change is requested for tracking purposes.
2) Smaller – The scope change can be documented in the projects in the form of e-mail. For
large projects, the request of scope change is documented formally by using the form of a
change request.
3) Solicit – Potential request of scope change from the project stakeholders, by including the
sponsors, clients, and project team.
Question 8
The project life cycle stages and their scope management relationship are –
1) Initiation – The business problem, need, brainstorming and opportunity can be identified.
The need of the team is met by problem-solving and opportunity seizing.
2) Planning – When the approval of the project is there then move forward with the work
statement, business case, Initiation document of the project, and move towards the planning
phase.
3) Execution – After planning the execution is done of the project.
4) Closure – When the project is completed then there is the closure of the project.
Question 9
1) Project documentation
2) Work breakdown structure
3) Review technique and project evaluation
4) Gantt Charts
5) Critical path method
6) Network diagrams
Question 10

6. vi
In the process of project closing, controlling, monitoring, executing, and planning there is the
important role of the project managers. The project delivery is expected on time, and within
budget, the technical understanding is used by the project managers to win the respect of team
members.
Question 11
1) Cost estimate – Project cost estimation is predicted while planning.
2) Business justification -
3) Customer requirements
4) Impact analysis
5) Organizational chart (Meng & Boyd.,2017).
Task 2
Part A
A meeting will be conducted with Senior Management
Project Manager – Good Morning Sir!
Senior Manager – Good Morning!
Project Manager – It's nice to meet you, sir, what we are going to discuss today?
Senior Manager – Today, your project sponsor has asked me to conduct a meeting with you
regarding the planned infrastructure upgrade by the DOSCLOUD.
Project Manager – Okay sir. So, I need to confirm the procedures for the project
authorization, I have decided the procedures that it is a formal process that will be initiated
for the project on the particular part, and I need all the documents that are required will be
authorized from you, that you approve them and ensure that all the documents are completed
and can be proceeded.
Senior Manager – Yes, you can proceed as I have reviewed all the documents.

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Project Manager – Okay sir, next I want to ask if I want authorization to use the financial and
human resources of the project.
Senior Manager – Yes, you can use the resources and ensure that there is proper utilization of
resources.
Project Manager – I make sure that resources will not be wasted and I want that project
delegation will be done and authorities are required for the project governance and its
arrangements.
Senior Manager – Yes, other human resources will be given to you in your team so that
proper project will be conducted and you can delegate the project, as there are several team
members such as quality manager, communications manager, operations manager, project
sponsor so you can lead the team.
Project Manager – Okay sir, and last, I want to discuss is regarding the project boundaries
with the relevant stakeholders.
Senior Manager – Yes, you can set the boundaries of the project and conduct a meeting with
the stakeholders and ensure that the meeting will be recorded and all the project boundaries
will be communicated on time.
Email to the Project Stakeholders
To: stakeholders@techwizards.au.in
From: projectmanager@techwizards.au.in
Subject – Attaching the Project outcomes, benefits, and project deliverables
Respected Stakeholders,
I am attaching the project outcomes, project benefits, and project deliverables, so you all
review them and please review them. Project outcomes and project benefits are that it gives
the monetary benefit to all the stakeholders, and it leads to ensure that you all will be
beneficial from the project and your career growth.
Thank You

8. viii
Project Manager

9. ix
Part B
Document Information
Information
Document Id 7774576
Document Owner Project Manager
Issue Date 12-02-2022
Last Saved Date 20-02-2022
File Name Project Scope
Document History
Version Issue Date Changes
[1.0] 12-02-2022 Changes will be made in the document
[2.0] 12-02-2022 Changes will be communicated

10. x
Document Approvals
Role Name© Signature Date
Project Sponsor
John Thomas John Thomas 12-02-2022
Project Review Group
John Thomas
Mary David
Oliver Watson
John Thomas
Mary David
Oliver Watson
12-02-2022
Project Manager©
Kelvin Kelvin
12-02-2022
Quality Manager
(if applicable)
Kevin Peterson Kevin Peterson
12-02-2022
Procurement Manager
(if applicable)
Joe David Joe David
12-02-2022

11. xi
Communications
Manager
(if applicable)
Jerry Jerry
12-02-2022
Project Office
Manager
(if applicable)
Jack Harry Jack Harry
12-02-2022

12. 1
Project scope definition
Project Scope Definition states that the project is focusing on undertaking a significant IT
Project so that infrastructure will be moved to the Cloud Computing and it helps the
organization to save the costs of the project, as well as disruptions of the project, will be
minimized, and overall reduce the carbon footprints (Ajmal, et al., 2019).

13. 1
Deliverable Scope Definitions
Deliverable title and description Assumptions and constraints Exclusions Acceptance criteria
Deliverable of the project is to set
the cloud computing services
Assumptions are that cloud computing
will be set and the fixed cost and variable
cost will be incurred.
Limiting factors are that resources will be
allocated properly.
Employees will be hired for completing
the project (Ajmal, et al., 2019).
Communication errors can also come in
the project
Exclusions are such as
deliverables and
characteristics of the project
must be communicated
properly.
Conditions will be set so that
deliverables can be achieved
and accepted.

14. 2
Designing of the infrastructure
and the cloud computing service
Assumptions are such as that designing
will be done by the architecture.
Project serve late while delivering the
project.
Funding is required to complete the
project (Severa, et al., 2019).
Exclusions are that funding
cannot be provided
completely to the project.
Conditions are made that
project will be accurate, and
ensure that work will be
completed on time of the
project.
Designing of the documents is
also considered as the project
deliverables and includes the
project description which will
explain that what are the
objectives that help to achieve in
the project.
Assumptions made in the project are that
designing can be made and errors can also
be present in the project.
Devices are required to design the
documents.
Exclusions are that errors
can be irreplaceable in the
project which leads to
completing the tasks on
time of the project (Severa,
et al., 2019).
Conditions are made in the
project that work will be
completed on time and ensure
that proper work will be
completed on time for
achieving the objectives of the
project.

15. 3
Project acceptance criteria
Acceptance criteria of the project are that it must be completed by the project members
within the given time and ensure that project is completed by using the resources and there
will be optimum utilization of resources.
Project assumptions and constraints
Project assumptions and constraints are such as –
1. Allocation of resources is not done completely.
2. Turnover of employees has been increased which leads to not completing the project on
time.
3. Few resources of completing the project of shifting the infrastructure can be delayed and it
is considered as the limitation or challenge.
Project exclusions
Exclusions of the project state that results can be varied and there can be differences in
completing the project which leads to requirements that cannot be implemented in the project.
Part C
Question 1
Time constraints –
1) While looking at the changes of the scope impact and by considering time constraints.
2) The requirement of project scope change is done in the extra time regardless of the more
time is not given.
3) In some cases, for completing the project there is not enough time.
4) This leads the workload overloading and tasks overlapping.
Cost constraints –
1) There is the extra work in scope changes which means the cost added.

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2) There is a budget effect on the project scope changes.
3) On the tasks the money is spent and the starting is there.
4) Established budget should be kept in mind.
5) How much the scope change will cost on the projects?
Quality constraints –
1) The greater risk is imposed on the project regarding scope changes as quick fixes are used.
2) The project quality can be reduced of the project.
3) The delivery aim should be there and outline the desired outcomes with the plans.
4) The expectations in the project should meet the requirements of the customer and client.
5) consider that the quality of the project is meeting the required standards.
The steps that are included in the procedures of change control are –
1) Gain acceptance
2) Implement
3) Test and build
4) Plan
5) Assess
6) Record Beheshti (Fakher, et al.,2017).
Question 2
Letter
To – Manger
Respected sir,

17. 5
There are the project boundaries that ensure the project scope and details, there should be
measurable boundaries, and the project deliverables, service specification, and constraints are
included in the project boundaries. Some negotiation boundaries consist of project courses, and
some issues are factored and it is challenging the project boundaries. By the process of
communication, specifying expectations and overestimating the negotiation boundaries can be
achieved. The project outputs, outcomes, and benefits should be established measurable.
The management of the project scope can be done by scope planning, the management of scope
plan includes information on the unforeseen circumstances handling the whole project, how
the acceptance on the deliverables will be done, and how the work breakdown structure and
deliverables can be accepted and how they will come up with some scope statements will be
done in planning. The project managing will be done by managing the boundaries that are
mentioned above.
The need for communication will be understood, the change will be documented, change
evaluation and impact understanding in budget, schedule, and scope.
Thank you
Kind Regards
Question 3
Report
The process of reviewing the project is done by the team members of the project and the project
manager. The review scheduling is important so that the project can be conducted in the perfect
manner that should not be disruptive. The areas that require attention in the project are
identified in the process of project review to make successful the project, the project team, and
the project manager. By the use of three-phase, the conducting of the project review will be
done and they are mentioned below –
1) Initiation phase – The Entry packet is compiled by the team of project review, for
understanding the process of project review the materials are contained to help PM. In the
initiation phase the questions, checklist, and document overview will be done to start the
project planning. The documents for initiating the project will be required. The roles of the
project participants will be identified by the project manager.

18. 6
2) Research phase – In the research phase, the two activities are there that are: Interviews and
documentation review. At the time of reviewing the document, the analysis is done for ensuring
the requirements of the project. The project is evaluated in this phase. For implementing the
project, research is important for the project to provide success to the employee, organization,
and project manager.
3) Report phase – The project manager will provide the review report. To ensure the review
team and project manager miscommunication the briefing is there so that it could not happen.
In the existing opinions, there can be differences, the final decision will be made by the PRL
and it include the review report of the project. The collected information will be formalized by
the review team during the findings of the post-review, review, and analysis of the pre-review.
Schedule the review of follow-up if there is any determined risk in the project. The report of
the project review will be provided to the project manager to review the outcomes of the report
(Alsudiri, et al.,2013).

19. 7
Weekly Activity 1
Question 1
1) Sharing a big idea.
2) Benefits defining.
3) Roadmap creating.
4) Pitch making.
5) Keep the simple presentation.
Question 2
Four groups that are considered as appropriate authorities are –
1) Sponsor
2) Owner
3) Clients
4) Employees
Question 3
For convincing the intended business case the decision-makers of the particular merits provide
the action course. It is the part of documenting the project: if the description of the project brief
is there then the explanation of the project plan is there, and the business case is set.
Question 4
Report
Resources required
The planning of the resources should be done in advance and know about the requirement
regarding the work in the organization. Confirm the availability of resources and the skills that
should be checked by the project planning team so that there should be the perfect project.

20. 8
Authorization for expending resources
the proposal needs to be present and business case reviewing is important for taking an
authorization on expending of resources.
Authorization from organization
The project manager provides the approval on the project expenses and the authority is
provided to them.
Question 5
Under the governance framework, the project details are provided, and it consists of
procedures, processes, and standards that should be followed in the project. Within the
arrangements of project governance, the project authorities and delegation need to be
confirmed (Too & Weaver.,2014).
Question 6
1) Task identification
2) Choose who will delegate a task
3) Confirm interest level
4) Define task clearly
5) The accountability, authority, and responsibility level clarifying
6) Establish completion dates and timeframes
Question 7
Without authorities, organizations can’t survive. Accountability, authority, and responsibility
are the main elements in the organization and inter-related with each other.
Question 8
Help in defining the project scope is done by work breakdown structure and by subdividing the
project deliverables and scope statement taking into manageable, smaller activity packages.

21. 9
Question 9
Defining the boundaries is done as auditable and measurable characteristics and the project
objectives are linked closely. The holistic perception of the project is created, determine
exclusions and limits of a project, and the project scope content forming in expected terms.
Question 10
1) Site visits and vendor surveillance
2) Job requirements
3) Planning human resources
Question 11
1) Project goals – for completing the project the planning is done. The goals of the project will
identify the project extent and the duration.
2) Group accountability – The responsibilities and roles of the project participants will be
defined in the chart of project governance and by that the accountability of the group can be
formed.
3) Product scope – In the statement of project scope the key characteristics are defined and the
production of the product in the project is defined (Ferraro & O’Mahony.,2012).
Weekly Activity 2
Question 1
Objectives of the project are identified by determining the purpose of the project for which it
has been identified and examining the project goals, and they are considered as the long-term
results of the project.
Question 2
SMART goals stand for
1. S means the goals must be specific.

22. 10
2. M means the goals must be measurable (Kononova, et al., 2019).
3. A means the goals must be achievable.
4. R means the goals must be realistic.
5. T means the goals must be achieved in time (Kononova, et al., 2019).
Question 3
6 examples of project deliverables are such as –
1. Proposals that will be prepared are considered as an example of project deliverables.
2. Proposals are an example of project deliverables.
3. Building permits
4. Designing documents.
5. Site Investigation reports are examples of project deliverables.
6. Design review.
Question 4
WBS means the work breakdown structure which defines what all the activities will be done
in what period, also which activities will be done initially, and then what are the secondary
activities.
Question 5
Change Management means the management of change and development in the organization,
it means defining the methods and processes that are implemented in the organization that
will be changed in the internal and external processes (Galli, et al., 2018).
Question 6
Role of project authority in the project means that the project manager has the power or
authority to act in the ability of the project on the behalf of the organization.

23. 11
Question 7
To communicate with the project stakeholders of the project, it ensures that methods used are
such as conducting meetings and sending emails to communicate the objectives of the
project.
Question 8
Common risks in the project are such as delays in the project, costs overrun in the project,
also other examples are scarcity of resources and employee turnover increases.
Question 9
Steps involved in preparing the project scope management areas firstly collect the required
inputs of the project, and then the work breakdown structure need to be prepared, and then
the WBS will be translated into the discrete tasks, project requirements will be identified,
project scope management will be prepared and then the process will be identified.
Question 10
Project report issues will be identified and communicated to the management are when any
issue incurred or it will be communicated via email or conduct meeting or we can directly
report to the manager that issues are incurred.
Weekly Activity 3
Question 1
Six steps in change control of project are such as –
1. the First step is to plan and process.
2. the Second step is analyzing the scope of the project.
3. Then third step is to review the process and analyze the proposal of the project.
4. Build a test of the project proposal.
5. Implement the project proposal.

24. 12
6. Close the control of the project.
Question 2
It is important to measure the performance of the project scope management plan because it
helps to identify what are the issues in the project scope management and the need to address
those issues.
Question 3
If non-compliances are seen in the project, then there are several steps such as –
Firstly, identify what compliance is not followed,
Then the second step is to report what is not followed.
The next step is to take action so that compliances will be followed in the organization.
Question 4
Controls will be taken to address non-compliance in the project are such as firstly
maintaining the rationality, responsibility will be placed where it belongs, and then explain
the directive, and then set reasonable limits, to enforce the limits is the control method, and
stress the negative.
Question 5
3 techniques that are used to measure the project progress are such as –
1. Units Completed Ratio – Units completed will track the tasks that are already done, and
each iteration can be measured.
2. Incremental Milestones – Incremental milestones are another method used for achieving
the project progress such as identifying whether the milestone has been achieved or not.
3. Cost Ratio – The cost Ratio is used to determine the costs and its benefits of the project
which helps to determine whether the cost has been covered or not and it’s generating the
benefits equal to the costs.
Question 6

25. 13
To report the scope change in the project, I will report to the project manager and identify the
changes and objectives of the project (Chipulu, et al., 2019).
Question 7
PIR is a Passive infrared sensor it leads to detecting the energy in the surrounding
environment, and it is an electronic sensor that measures light radiating from the objects. PIR
sensors are commonly known as security alarms as well as known as automatic lighting
applications.
Question 8
To review the project outcomes, it is necessary to do that identify whether the objectives are
achieved or not, and consider the areas of improvement. Identify what are the areas of
improvement so that actions can be taken to improve the areas (Chipulu, et al., 2019).
Question 9
An effective method of communicating the changes to the stakeholders is to conduct
meetings with the stakeholders and state to them what changes are required in the documents
and the objectives of the project.
Question 10
To store the project documents in google drive and Microsoft One Drive are some of the best
methods considered for storing the project documents, and it will ensure that they are secured
safely in the organization and can use again when it is required.

26. 14
References
Abdilahi, S. M., Fakunle, F. F., & Fashina, A. A. (2020). Exploring the extent to which
project scope management processes influence the implementation of telecommunication
projects. PM World Journal, IX, 1-17.
Ajmal, M., Khan, M., & Al-Yafei, H. (2019). Exploring factors behind project scope creep–
stakeholders’ perspective. International Journal of Managing Projects in Business.
Alsudiri, T., Al-Karaghouli, W., & Eldabi, T. (2013). Alignment of large project management
process to business strategy: A review and conceptual framework. Journal of Enterprise
Information Management.
Beheshti Fakher, H., Nourelfath, M., & Gendreau, M. (2017). A cost minimisation model for
joint production and maintenance planning under quality constraints. International Journal of
Production Research, 55(8), 2163-2176.
Chipulu, M., Ojiako, U., Marshall, A., Williams, T., Bititci, U., Mota, C., ... & Stamati, T.
(2019). A dimensional analysis of stakeholder assessment of project outcomes. Production
Planning & Control, 30(13), 1072-1090.
Derenska, Y. M. (2018). Project scope management process.
Fageha, M. K., & Aibinu, A. A. (2013). Managing project scope definition to improve
stakeholders’ participation and enhance project outcome. Procedia-Social and Behavioral
Sciences, 74, 154-164.
Fashina, A. A., Abdilahi, S. M., & Fakunle, F. F. (2020). Examining the challenges
associated with the implementation of project scope management in telecommunication
projects in Somaliland. PM World Journal, 1-16.
Ferraro, F., & O’Mahony, S. (2012). Managing the boundaries of an “open” project. The
emergence of organizations and markets, 545-565.
Galli, B. J. (2018). Change management models: A comparative analysis and concerns. IEEE
Engineering Management Review, 46(3), 124-132.

27. 15
Kononova, O., Shpatakova, O., & Holovchenko, Y. (2019). Use of the smart goals as one of
effective approach for the corporate strategic planning. In Colloquium-journal (No. 2-5, pp.
67-68). Голопристанський міськрайонний центр зайнятості= Голопристанский
районный центр занятости.
Meng, X., & Boyd, P. (2017). The role of the project manager in relationship
management. International Journal of Project Management, 35(5), 717-728.
Severa, W., Vineyard, C. M., Dellana, R., Verzi, S. J., & Aimone, J. B. (2019). Training deep
neural networks for binary communication with the whetstone method. Nature Machine
Intelligence, 1(2), 86-94.
Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual
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1394.