Unieuro delivers thousands of products every day to all retail store in Italy. The company sought a solution to simplify and speed up outbound logistics activities. Objective: Share and track delivery of shipping documents from the central warehouse to the stores. SOLUTION Unieuro has decided to digitize business documents to eliminate paper from its own processes, starting with Shipping Documents management, which in terms of numbers and costs represented the most costly and challenging process. Today, Shipping Documents, for delivering goods from central warehouses to different stores, franchises and neighbourhood hubs, are handled exclusively in digitally.

1. A successful case history

2. Company
The new Unieuro is the first multichannel retailer
in Italy with 450 sales outlets that offer a
significant and integrated brand experience
among different purchase options.

3. Company
1,5 Billions of annual turnover
450 stores throughout the country
MISSION:
Bring to everybody the best technology at their service
Over 3000 employees

4. Request
Unieuro delivers thousands of products every day to all retail store in Italy.
The company sought a solution to simplify and speed up outbound logistics
activities.
Objective: Share and track delivery of shipping documents from the central
warehouse to the stores.

5. Solution

6. Solution
Unieuro has decided to digitize business documents to eliminate paper from
its own processes, starting with Shipping Documents management, which
in terms of numbers and costs represented the most costly and challenging
process.
Today, Shipping Documents, for delivering goods from central warehouses
to different stores, franchises and neighbourhood hubs, are handled
exclusively in digitally.

7. Transport documents sending
Shipping documents do not "travel" anymore in paper format but are shared in
electronic format with the distribution points, even before the delivery of the goods.
After preparation, the goods are delivered to couriers together with the CMR,
which summarizes the transport objects.
Electronic
Transportation
Document

8. Transportation Document Sharing
By clicking on the link for sharing access,
the salesperson is directed to the Arxivar /
Unieuro portal, from which you can view
the Shipping document summary and
download it in just one click.

9. Document management
Digital Shipping Documents and related CMRs are automatically stored in
Arxivar, which creates a "shared" folder containing all the Shipping Documents in
a CRM and the summary document, in a single file.
Arxivar also stores and handles other tax documents, such as Sales and
Purchase Invoices.
Each of these documents can also be consulted by the ERP and other systems
used by Unieuro.
Arxivar also checks the sequential numbering of tax documents filed before
sending them to the Electronic Conservation Standard system.

10. All documents can be
consulted directly by the
archive and the ERP
Electronic Archiving
Of documents
Sharing with stores
and sharing control
Document management

11. Benefits
 Sharing business information more
efficiently
 Increased collaboration between
internal and external actors in the
company
 Processes and checks management
 Security Enhancement: Dematerialized
and archived documents can not be
lost
 Integration with other management
solutions used by your company

12. Benefits
 Dematerialization with electronic
documentation and storage in house
 Separation of the physical goods
delivery phases and shipping document
delivery. The first phase can start without
waiting for the second.
 Real-time tracking of stores’ accessing
documents
 Reduced shipping time
 Increased customer satisfaction

13. Client’s Statement
«Arxivar brought to Unieuro 3 distinctive
advantages:
- Dematerialization and digitization of
extended documents concerning not only
Transportation Documents but also other
document types with substantial cost
reduction
- Timed sharing of digital documents through
links instead of spreading attachments
increased the level of reliability and security of
Information Distribution by monitoring access
- Last but not least, ARxivar's modularity
allowed us to use it in different business
areas, providing us with multiple ideas for
further applications».
Unieuro