Abstract: The Impact of Project Chartering and Preparation on Investment and Project Delivery The objective of the presentation will be to sensitize the audience to the importance of Project Preparation to investment decision making, crucial to South Africa’s economic revival at this point in time, and successful project delivery. This ties in directly with the Conference theme of Projectification of South Africa and the key points of departure are the questions: The intended audience for such a presentation would be consultants, local and national government officials, entrepreneurs, investment bankers, DFI professionals, developers, NGO’s, grass-roots community organizations with projects they would like to launch, educators who wish to start or improve their institutions, and host of other interested parties. Presenter Biography: Mr Bado M.J. Mnthali, BSc., MBL, PrEng, PMP, is a career infrastructure professional with a career spanning almost 2 decades and several countries, both developed and developing. Bado has also worked extensively in Project Preparation and Development in most recent years, and has structured a variety of projects for banks, private sector companies, non-profit organizations, DFIs, and Governments. He has been a PMP since 2013, and is a member of the PMI-SA Chapter, Johannesburg branch.

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2. Are We Projectifying? The Impact
of Project Chartering and
Preparation on Investment and
Project Delivery
Bado M.J. Mnthali

3. PM SUMMIT 2019
I am an Engineer and Development Professional, and thus, an Investment
Professional by default!:
• As opposed to the Securities and Stock Exchange/Finance view of
Investment, I view every pipe laid, every plant installed, every structure
built, as a Capital Investment.
• Thus, my capital market is a hybrid of the traditional capital market
because my investment opportunities address fundamental human needs,
social impact, and economic imperatives, not necessarily high financial
returns!
Who am I, and how do I approach the premise of the Summit?
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

4. PM SUMMIT 2019
Here is what I think we need to ask ourselves regarding the underlying
premise of PM Summit 2019:
• Is South Africa doing enough of the right projects for the greatest good,
and for the best Value for Money?
• Are we developing and then initiating enough of the right projects,
funded and implemented to achieve the greatest good and the best
Value for Money?
Question of the day: Are we really projectifying?
Are we projectifying?Are we projectifying? The Impact of project Chartering and Preparation on Investment and Project Delivery

5. PM SUMMIT 2019
These key questions will be answered with statistics and anecdotes largely
from the Capital Projects sector:
• Falling infrastructure spend
• Stagnant infrastructure DFI
• Job losses and retrenchments
• Embarrasing Project-based corruption scandals and delivery
failures
• Loss of confidence in Project-based investment
Question of the day: Are we really projectifying?
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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What do key Statistics tell us?
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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What are the relevant areas in our Body of Knowledge?
• PMBok 6 defines Project Initiation as “those processes performed to
define a new project or a new phase of an existing project by obtaining
authorization to start the project or phase.”
• However, this definition belies and forgoes the explanation of how, when
and why the resources needed to implement the project are obtained.
• It would lead one to erroneously assume that resources are readily
available as and when a new project is defined and authorized.
What is the guidance from PMBOK on how projects are initiated?
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

8. PM SUMMIT 2019
Are we relying too heavily on PMBoK? Besides this Foundational Guide, we have:
• PMI’s globlal standard, Business Analysis for Practitioners, A Practice Guide, provides a
set of generic steps that could lead to a usable Business Document for Initiation.
• The PMI Practice Guides? No Practice Guide specifically dealing with the Project
Chartering or Project Prep (i.e. the development of key Business Documents)
• The PMI Standards? Nothing currently available or in progress. An "overarching
statement on the PPP Environment" is expected in 2021** (let's hope it touches on
project prep issues!!)
• Overall, there is very little clear guidance available for both Clients and Service
Providers.
What is guidance is there from other PMI documents?
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

9. PM SUMMIT 2019
• Project Initiation has as its cornerstone, Project Chartering :
“Project Charter: A document issued by the project initiator or sponsor that
formally authorizes the existence of a project and provides the project
manager with the authority to apply organizational resources to project
activities. See also portfolio charter and program charter.
Source: PMI Lexicon”
Why do we need guidance on Chartering?
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

10. PM SUMMIT 2019
• by definition Project Chartering is closely linked to the world of Project
Preparation, which, is defined as knowledge activities which provide
assurance and support for selection of projects, establishment of
projects, design of projects and delivery of projects (Collins Dictionary).
Why do we need guidance on Project Preparation?
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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The Link between Project Chartering and Preparation:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery
Project
Chartering
Project
Preparation

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• Let’s interrogate the PMI guidance on the Initiating Process Group, in
which Develop Project Charter is the key sub-process:
• Of the inputs to this Process Group, key for purposes of our discussion
are 1. Business Documents and 3. Enterprise Environmental Factors.
If our goal is to projectify South Africa, we must Initiate a good stream
(aka pipeline) of the best most impactful projects by ensuring these
inputs are sufficient!,
• Herein lies a key challenge!.
Let's take a closer look:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

13. PM SUMMIT 2019
• This discussion of the Initiating Process Group, goes on to state “The key
benefits of this Process Group are that only projects that are aligned
with the organization’s objectives are authorized, and that the business
case, benefits, and stakeholders are considered from the start of the
project.”
• Question: Does this Process Group actually achieve this benefit as it is
currently defined in PMBOK6, and is this true of most ACTUAL public and
private sector projects?
Let's take a closer look:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

14. PM SUMMIT 2019
• Not enough Bankable Projects
• An undeveloped Pipeline of Projects cannot attract Investment
• Poor selection of projects where funding is available
• Poor selection, poor implementation followed by lack of investment
become a 'self-perpetuating' vicious cycle
The Crisis for Projects in South Africa, and Africa as whole:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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• Herein lies the central opportunity for us as project management
professionals from a wide variety of backgrounds (private sector, public
sector, finance sector)!!
• I believe we can effectively codify, professionalize, and even capitalize the
process (project preparation finance) for much better outcomes, both for
the professionals and entrepreneurs that work to get project based
ventures realized, and for the broader society as a whole as a result of
projects being prepared the right way leading to successful project
charters, and implementation!
Every crisis presents an opportunity:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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• Why do we as PMI need to get involved??
• To bring investment projects to life throughout the continent
• To create jobs and deliver life-saving services
• To bring the latest technology to a young and adaptive continent
• Project viability is extremely time sensitive, and process must be
itself project managed!!
• In short, “To drive the Projectification of South Africa to its most
desired goal: The Greatest Good for the Greatest Number”!!
Every crisis presents an opportunity:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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• I don't here propose a neat and complete panacea of a solution, but ask
some questions of us as PMI. These questions focus on:
• Codification
• Professionalization
• Establishing best practice
• Advocacy
Every crisis presents an opportunity:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

18. PM SUMMIT 2019
• Can we look at bringing Project Preparation firmly into our PMI Lexicon,
and into the Foundation Guideline, PMBok, under a more elaborate and
informative, though not necessarily prescriptive version of the guidance
on Project Initiation and the establishment of a Project Charter?
• In addition, could we not look at establishing Practice Standards and
Practice Guides that address this critical issue?
Codification:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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• Can we not look at setting a minimum industry standard for those who
wish to dedicate themselves to the building of the much needed pipeline
of bankable projects?
Professionalization:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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• We need to have benchmarks in order to know what services we are
procuring.
• How prepared does my project need to be before it can be Chartered?
• What do project investors and financiers like to see in a project?
• What case studies can my institution refer to when looking to Prepare
and then Charter a project?
Establishing Best Practice:
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery

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• As project professionals, don't we need an avenue to influence those who
have greater control over what PMI simply and elegantly refer to as
Enterprise Environmental Factors?
• The rough terrain facing our precarious project pipeline in the South
African context covers the full spectrum of the PESTLE framework
(Political, Economic, Social, Technological, Legal and Environmental). Are
we as PMI not best place to advocate for the preparation of projects in an
inclusive manner as Best Practice?
A focused Advocacy for Project Preparation and Good Charters!
Are we projectifying? The Impact of Project Chartering and Preparation on Investment and Project Delivery