Presentation entitled ‘Breakthrough Competencies in the Development of Pubic Administration - Better Business Cases.’ An overview of the methods and approaches that focus on business cases such as PRINCE2® and Agile. He gives some insight into the frameworks that form the core of these methods such as the 5-case model and the project initiation route-map.

1. Breakthrough
competences in the
development of public
administration
Paul Bradley
President, SPOCE.KZ
KZ
www.spoce.com
@prince2expert
/in/prince2expert
e paulbradley@spoce.com

2. International Project Management Association
Agenda
• Background
• Methods, Approaches and BoKs
• Overview of Agile, IPMA, PMI, PRINCE2, et al
• Infrastructure and Projects Authority
• The Five Case Model
• The Project Initiation Routemap

3. International Project Management Association
Background
• Key positions held:
• Managing Director SPOCE UK
• President, SPOCE.KZ
• Chair of AXELOS ATO Working
Group (Europe)
• Primary expertise is PRINCE2
• Global expert speaker
• Review Group for PRINCE2 v2017
• 20+ years training and consultingSPOCE Project Management
www.spoce.com
@prince2expert
/in/prince2expert
e paulbradley@spoce.com

4. International Project Management Association
Method and PM Guidances
BBC®
Better Business
Cases
P3O®
Programme &
Project Offices ®
Change
Management
PRINCE2 Agile®
M_o_R®
Management of
Risk®
MoV®
Management of
Value®
APM / PMI / IPMA
Project Management Body of Knowledge
(techniques)
MoP® - Portfolio Management
MSP® - Programme Management
PRINCE2® - Project Management
Agile - (development)
Scrum, DSDM, Kanban, Lean, etc.
AgilePM (PM Development)
Portfolio management addresses the fundamental questions:
•Are we doing the right things?
•Are we doing these things right?
•Most significantly, are we realising all the benefits in terms of more effective
services and efficiency savings from the changes we are implementing?
Programme Management enables you to align
and co-ordinate projects within a programme of
business change so that you can effectively
support specific business strategies.
Project Management is the application of processes,
methods, knowledge, skills and experience to deliver
outputs in order to achieve the project objectives.

5. International Project Management Association
2016-2017 Annual Report Key
Highlights :
• 143 major projects in GMPP
• Worth £455.5 billion across 17
departments.
• Over 60% projects successfully
delivered.
• Number of ‘at risk’ projects has
reduced from 46 (2015) to 44
(2016) to 38 (2017).
• Transformation projects continue to
make up the largest category 40
projects.
• The infrastructure and construction
sector is the largest area of growth:
£222.5 billion
BBC®
Better Business Cases
Strategic
Economic
Commercial
Management
Financial

6. International Project Management Association
What is the problem?
• Global infrastructure gap is widely acknowledged
• Liquidity vs bankable projects
• Inefficiencies in project development results in
• Poor project selection, implementation and monitoring
• A fraction of public investment is translated into productive
infrastructure

7. International Project Management Association
What can be done?
Project
Initiation
Routemap
How do we set
ourselves up to
deliver it?
5 Case Model
How do we demonstrate
transparency in investment
and quality in delivery?
National
Infrastructure
Plan
What is it we are
trying to deliver?

8. International Project Management Association
What will this Achieve?
• Match infrastructure demand to investor requirement
• Improved planning and selection of infrastructure projects
• Systematic development of credible business cases
• Tested investment appraisal and quality control regimes
• Practical project launch and delivery mechanisms
Five Case
Model

9. International Project Management Association
What is the UK’s
“Five Case Model”?
• A ‘business case’ management tool developed over
time as a living document.
• Is there a compelling case for change?
• Does the recommended option optimise value?
• Is the potential deal achievable and attractive to the
market place?
• Is the spending proposal affordable?
• How will the proposal be delivered successfully?

10. International Project Management Association
Why is it important?
• Policies, Strategies, Programmes and Projects need
to think about these three issues:
• Where are we now?
• Where do we want to get to?
• How are we going to get there?
Strategic
Economic
Commercial
Management
Financial
Five Case
Model

11. International Project Management Association
The Five Case Model
• The 5 dimensions are produced together
Strategic
Economic
Commercial
Management
Financial
Achievable? Can it be
successfully delivered
Affordable? Is it
within the budget
Case for change and strategic fit with
other initiatives and priorities
In the best interests
of the region or
country? Represents
best Public value
Supply side interest and
capacity and commercially
viable – a potential deal

12. International Project Management Association
5 components of the Business Case,
into 4 stages of development
S E
C
M
F
Stage 0
SOP
Gate 0
Stage 1
SOC
Gate 1 Gate 2
Stage 2
OBC
Stage 3
FBC
Strategic Case
- Part 1: Step 1
Strategic Case
– Part 2: Step 2
Economic Case
– Part 1: Step 3
Economic Case
– Part 2: Step 4
Commercial Case
– Part 1: Step 5
Financial Case
– Part 1: Step 6
Management Case
– Part 1: Step 7
Strategic Case
– Part 3: Step 8
Commercial Case
– Part2: Step 9
Management Case
– Part 2: Step 10
3 Key stages of Project Business Case development
Required for major policies & Programmes
consisting of multiple projects
Gate
3
Strategic Fit Case for Change
Many Options,
Select 12, Pick 4
Select 1 from the 4
How to Procure & Pay
Establish Affordability
How to Manage the
Project & Governance
Select BAFO
Check Procurement
& Affordability
Check PM
Arrangements
S S
E Economic Case
– Part 3: Step 8
E
Financial Case
– Part 2 : Step 9
C
F
M

13. International Project Management Association
Project Initiation Routemap
• Focus on how projects are set up during the
initiation stage to help deliver more successfully
• Applies learning and best practice.
• Provides material to feed in to the business case.
• Is a practical tool producing benchmark project
information.
Used on the UK’s most important
infrastructure programmes worth
over £200 billion.
Strategic
Economic
Commercial
Management
Financial

14. International Project Management Association
Who is it for?
• Primarily public sector sponsor and client
organisations that deliver infrastructure projects.
• Particular value where a proposed project is:
• new in its nature to the participating organizations.
• being delivered in a different way.
• on a significantly bigger scale than
those previously undertaken.

15. International Project Management Association
What is the Routemap?
Determines the
complexity and
context of the
delivery
environment.
Determines key considerations
to enhance capability where
complexity-capability gaps are
identified.
Determines the
capability of current and
required sponsor, client,
asset manager (end
user/operator) and
market

16. International Project Management Association
How does it work?
• Addressing common capability gaps
• Blurred governance structures
• Lack of alignment between benefits and requirements.
• A reflective process.
• Ensures that the ‘right’ questions are asked
• Key risks and opportunities are identified.
• Addresses issues as early as possible in
the project life cycle

17. International Project Management Association
Engaging with Governments around the World to
advise on infrastructure projects.
UK Foreign Office is funding to develop:
• An international version of the Five Case Model
• National Structure Planning
• Routemap
Initially working in Indonesia and Latin America,
then China.
Potential opportunities in 1-2 years for other
countries.
Strategic
Economic
Commercial
Manage
Financial

18. Breakthrough
competences in the
development of public
administration
Paul Bradley
President, SPOCE-KZ
www.spoce.com
@prince2expert
/in/prince2expert
e paulbradley@spoce.com
KZ