Presented by Ken Deyo on January 27th, 2017. Ken highlights how our Sparkrock solution will help you better manage absenteeism, make day-to-day tasks easier for employees and managers, and how to use your data to build an effective strategy.

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Attendance & Absences
How to keep track of your
employees!
# A L L I A N C E 2 0 1 7

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YOUR PRESENTER
Ken Deyo
Senior HRP Solution Architect

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AGENDA
S T A R T S t a t i s t i c s A t t e n d a n c e I n N A V W e b A p p sI n t r o d u c t i o n s Q u e s t i o n s ?

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A B S E N C E S TAT I S T I C S

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Some Statistics about Absenteeism in Canada
• In 2015, the average absence rate among Canadian organizations was 8.9 days per year
which is down from 9.3 in 2011
• Private sector organizations saw a lower level of work absences (7.8 days) than the Public
Sector (12.7 Days)
• Unionized Employees had higher work absence rates than those who were non-unionized
13.1 Days per year, compared with 7 days respectively.
• The public sector is 75% unionized
• The highest rate of absenteeism in Canada is in the health care and social assistance
sector at 14 days per employee per year….a 57% increase over the national average!
• The Cost of Absenteeism to the Canadian Economy in a single year is...(Care to take a
guess?)
http://www.hrreporter.com;
Conference Board of Canada/Statistics Canada Report

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Some Statistics about Absenteeism in Canada
The Cost of Absenteeism to the Canadian Economy in
a single year is a STAGGERING 16 Billion ….yes
BILLION dollars each year.
BUT you think THAT’s Shocking???
http://www.hrreporter.com;
Conference Board of Canada/Statistics Canada Report

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Some Statistics about Absenteeism in the USA
The Cost of Absenteeism to the US Economy
in a single year is:
$?
http://www.hrreporter.com;
Conference Board of Canada/Statistics Canada Report

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Some Statistics about Absenteeism in Canada
The Cost of Absenteeism to the US Economy
in a single year is a STUNNING
$576BILLION Dollars!!!
http://www.hrreporter.com;
Conference Board of Canada/Statistics Canada Report

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How can we better manage absenteeism?
• Understand your Organizational drivers and predictors of absences (What are yours?)
• Identify Roles and Responsibilities
• Track Absences (look for trends)
• Have a clearly-defined formal Attendance Policy
• Focus on Prevention
• Intervene early
• Have a plan to address your absenteeism
• Use your data to build a strategy
http://www.hrreporter.com;
Conference Board of Canada/Statistics Canada Report
http://www.benefitscanada.com/benefits/disability-
management/managing-workplace-absenteeism-51709

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A t t e n d a n c e i n N AV

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Causes of Absence
• What is a Cause of Absence and how does it differ from a Cause
of Inactivity?
• How do I configure a Cause of Absence in Dynamics NAV?
• Can I Group Similar Cause of Absences Codes Together e.g.
Vacation/Sick?
• Where are the Causes of Absence used in the solution?
• What is an Absence Incident and does it apply to me?

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Attendance Plans
• What is an Attendance plan and how does it work?
• What are the key components of a plan?
• How does an Attendance Plan get connected with my
employees?
• Can I reflect specific arrangements with an Employee in an
Attendance plan?

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Absence Entitlements
• How do I calculate Absence Entitlements for employees?
• I’m sure that my entitlement rules are different than those of other
SPARKROCK Clients, how do I set mine up?
• Are my NAV calculations fixed, or can they be modified if
needed?
• How/When do entitlements get applied to my Employees’ official
record
• What happens with Entitlements when employees start or leave
during an Entitlement period?

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Carry-Forwards
• What is a carry-forward?
• Where do I go to effect Carry Forward’s in the Attendance
Management solution?
• What happens if there is a cap on the amount of allowable Carry
Forward?
• What if I want someone to use their Carry Forward up before
using this year’s entitlement amount?

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A t t e n d a n c e
i n We b A p p s

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Absence Requests
• How and when do Employees create Absence Requests in WebApps?
• Are there restrictions to the types of absences I can Request in WebApps?
• Do employees’ need to contact their HR Department first to ensure they have a large
enough balance of their entitlement remaining before they book their absence?
• If an employee is unable to create an absence request can it be done for them?
• Do employee absences get approved before they are finalized?

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Absence Balances
• How do employees see their available balances in Employee WebApps
• If I’m implementing the Attendance functionality for the first time, do I have to manually
update NAV with all of my absence balances available for future consumption?

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Managers and Absences
• If I’m a manager, what absence related information can I see my
own absence information separately from my employees?
• What kind of information
• Can my organization configure the solution to limit what Causes
of Absence Managers can see or work on?
• Where do I see my employees on Maternity leave when I look at
absences (Hint: You CAN’T! …)

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Q u e s t i o n s ?

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EVALUATIONS
P L E A S E T A K E 5 M I N S T O
C O M P L E T E A S E S S I O N
E V A L U A T I O N .
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