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Adlib Version 7.3 Overview & Introduction
This document provides an overview of new features in Adlib version 7.3, including: 1) Obsolete and rejected terms in authority databases can now be marked as such and prevented from being used. 2) A new "Group" status allows terms in authority databases to be used in hierarchies but not in catalog records. 3) Hierarchy browsers now support displaying multiple hierarchies. 4) Fields can now inherit data from parent records in hierarchies. 5) Child records can now be added to hierarchies in batches.
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Adlib Version 7.3 Overview & Introduction
- 1. ARCHIVES LIBRARIES MUSEUMS alm.axiell.com Adlib version7.3 David Forster
- 2. Introduction ARCHIVES LIBRARIES MUSEUMS •Release version 7.3 • Using application version 4.5 to demonstrate examples • Some provisos • Applications before version 4.5 may not have required settings • Download version 7.3 and Designer 7.3 from MyAdlib • Reverse incompatibility • http://documentation.axiell.com/
- 3. Link Overview ARCHIVES LIBRARIESMUSEUMS • Shows which databases and fields use the current record • Really helps to identify if terms have been used and where they have been used • In the Application you can modify by: • Left/right dock • Hide/show empty fields • In Designer you can modify the basics by: • Changing the data displayed • Adding a zoom screen
- 4. Obsolete and Rejectedterms ARCHIVES LIBRARIES MUSEUMS • The status field in Thesaurus and Persons and Institutions has always had the values of ‘Obsolete’ and ‘Rejected’ • Previously they had no functionality • An Obsolete term • Will stay in an existing record • Is not displayed in the Link window • Warns of its obsolete status if entered into a field • A Rejected term • Will stay in an existing record • Is not displayed in the Link window • Cannot be entered into a field • Warns of its Rejected status if entered into a field… • The field is then cleared
- 5. New ‘Group’ Statusin Authority Databases ARCHIVES LIBRARIES MUSEUMS • Used in Authority databases such as Thesaurus • A Group term • Can be used in a hierarchy • Can be searched on • Cannot be used in the catalogue • Can be used in the ‘Find data for the Field’ window in the Catalogue to find a term
- 6. Multiple Hierarchies inHierarchy Browser ARCHIVES LIBRARIES MUSEUMS
- 7. Inherited fields ARCHIVES LIBRARIESMUSEUMS • Inherit data from a higher level record • Display this data in your lower level record • Copy this data into your lower level record • Set this up in Designer • Note! This is done field by field
- 8. Adding Child Recordsas a Batch ARCHIVES LIBRARIES MUSEUMS • Created as a result of Calm in Axiell Collections • Insert one or more child records into hierarchy
- 9. Moving back toNormal Location ARCHIVES LIBRARIES MUSEUMS
- 10. Change Locations ARCHIVES LIBRARIESMUSEUMS • Use a Scanner to add a barcode • Barcode is replaced by Location name • Executor’s name has been added to Change Locations • If left empty, the name of the currently logged in user is used • If filled in, the name entered is used
- 11. Go To Field ARCHIVESLIBRARIES MUSEUMS • Ctrl+G in a detail display record
- 12.
- 13. Designer – DefiningField Properties per Dataset ARCHIVES LIBRARIES MUSEUMS • Previously fields applied for the whole database • Now a field can be added to a specific data set • You can change the properties of the field in the data set
- 14. Designer – MakeImport Jobs Available in Applications ARCHIVES LIBRARIES MUSEUMS • Create the import job WITH a description • Put the import job into the relevant application folder • Go to Imports in the Application
- 15. Designer - AnotherWay of Dividing Data Sources ARCHIVES LIBRARIES MUSEUMS • A new concept: ‘Record Types’ • Different to data sets or domains • Used where the record types are part of the same data source • Usually hierarchical • Allows relationship rules to be applied • Allows different screens or fields to display depending on record type
- 16. Others ARCHIVES LIBRARIES MUSEUMS •Play media streams • Keystroke for empty field • Word templates can print multilingual data • Search forms (QBF) can have a pre-set search statement • A new Advanced search operator – expand • Record Information Window can now be adjusted in size • Reset Media Viewer • Designer – More flexibility in fixed domains • Designer – Insert a mapping row in import jobs
Editor's Notes
- #3 All release notes at http://documentation.axiell.com/
- #6 Group term in thesaurus speak in a non index preferred term. Aim is to use it to group together terms in a hierarchy but not so you can index with it.
- #8 58 thesaurus fields alone.
- #9 Benefit of cross platform development
- #11 Executor is the person who actually did the move
- #17 Stream from web Empties a field Ctrl+T Multilingual Can have a preset search put in. Set up in Designer in properties of a screen. Always needs to start with a Boolean operator Expand (search statement) e.g in archive catalogue expand(reference_code = ALM) Ctrl+R View ribbon bar Using record type to identify different values in the same field eg format film and audio film Cinemascope; IMAX) audio (.mp3; .wav) field name_%record_type% Right click Insert