Everything Must Go: Using Axiell Move and Barcodes to Relocate a Collection
•Download as PPTX, PDF•
0 likes•163 views
Marie-Page Phelps, Registrar of Collections, New Orleans Museum of Art
Recommended
More Related Content
Similar to Everything Must Go: Using Axiell Move and Barcodes to Relocate a Collection
Similar to Everything Must Go: Using Axiell Move and Barcodes to Relocate a Collection (20)
More from Axiell ALM
More from Axiell ALM (20)
Recently uploaded
Recently uploaded (20)
Everything Must Go: Using Axiell Move and Barcodes to Relocate a Collection
- 1. Everything Must Go: Using Axiell Move and Barcodes to Relocate a Collection Marie-Page Phelps | Registrar of Collections New Orleans Museum of Art
- 3. Collections Relocation GOALS 1. Move/ rehouse art safely 2. Track condition of each object 3. Track each object- never lose chain of custody 4. Rehousing location updated in real time
- 4. Move/ Rehouse Art Safely
- 5. Track Condition of Each Object
- 6. Track Each Object During Move CHALLENGES! What Barcode System to Use? •Did not want a separate numbering system •Ideally compatible with MIMSY How to Physically Generate and Barcode the Objects? •Label making software? •Archival physical labels •Printing methods
- 7. Track Each Object During Move SOLUTIONS! Axiell Move What it does: •Reads barcodes •Live updates in MIMSY •Interfaces with Object, Facility, Container, Location
- 8. Track Each Object During Move What it needs to be useful: •Physical barcodes that match data in a field of Object, Container, and Facility records •Facility structure hierarchy build-out •Existing Container and Facility records
- 9. Crystal Reports, Barcodes, and Data Infrastructure Crystal •Pulls data from MIMSY fields to create physical document Barcodes and Data Infrastructure •Repurpose MIMSY field for a barcode, or use existing field •Every barcode must be unique •Records Used •Object •Containers •Facilities •Location
- 10. Building Out Data Infrastructure OBJECT Authority • Unique barcode field = ID Number (i.e. accession number) • Data clean-up FACILITY Authority •Unique barcode field = Option 1 •Created naming convention structure for Art Storage and based “barcode” off of it • Used a hierarchy- every space in Art Storage has separate Facility record CONTAINER Authority •Unique barcode field = Container ID •Used project prefix •Used Container Uploader to enter multiple records
- 11. Building Barcodes! •Code 128b •Formula in Crystal to have readable barcode •Flexible parameters/ multiple reports
- 12. Barcodes and Relocating the Collection What kinds of barcodes do we need? OBJECT •Acid-free object label •Outer packaging label FACILITY •Packing/staging areas •Storage furniture labels CONTAINER •Exterior label
- 13. Barcodes and Relocating the Collection MISCELLANEOUS PAPERWORK •Pre-packed box inventory sheets (with barcodes) •Bills of Lading
- 14. OBJECTS Barcodes Acid-Free Object Label •Acid free adhesive label, acid-free string tag, thermal transfer printer Considered •What information should be on label? •fields pulled from Object Authority • Use, i.e. how were we packing? • parameter from Location Activity Outer Packaging Label •Laser printer labels Considered •How to keep with associated Acid-Free Label? •Used same parameters, printed in batches at same time •Use, i.e. primarily for easy identification/ back up •Added thumbnail image •Larger
- 16. FACILITY Barcodes Packing and Staging Areas •Regular Printer paper Considered •What information should be on label? •fields pulled from Facility Authority • Use • Large size •Accessibility, i.e. multiple signs Storage Furniture Labels •Laser printer labels, magnets Considered •What information should be on label? •Fields pulled from Facility Authority •Full Location name or shorthand? •Flexibility for physical change in furniture, i.e. rearranging shelves •How to set up parameters •Wanted to print entire storage units at once by hierarchy
- 18. CONTAINER Barcodes Exterior Label •Laser printer labels Considered •What information should be on label? •fields pulled from Container Authority •Use •Potentially needed two of same for Container nesting
- 20. Miscellaneous Paperwork Pre-Packed Boxes •Regular paper •Pulled from Object Authority with Location Activity parameter Bill of Lading •Regular paper •Pulled from Container Authority and In Container field
- 23. Some Things We Learned •Barcodes will make your life easier! •Build-out the infrastructure ahead of time •Crystal Runtime viewer will not work with a barcode font •Crystal does not like to repeat information •Nesting/ Hierarchy were very difficult to pull into reports without Axiell helpdesk •Manual checks and balances •Flexibility is very important- always have same report, different parameters •Formatting Label Tips: •printer settings •font size •paper grain •always do a test label
- 24. Materials Acid-Free adhesive labels : Electronic Imaging Materials, Inc. http://barcode-labels.com/ Acid-free string tags: Talas Archival http://www.talasonline.com/ Thermal Transfer printer (Zebra GX420T): Barcode Direct http://www.barcodedirect.com/ Barcode 128b: BarcodeWiz https://barcodewiz.com/ Sled for iPod: Linea Pro https://lineapro.store/ Marie-Page Phelps | Registrar of Collections New Orleans Museum of Art mphelps@noma.org