The document provides information about the collections and archival materials held by the United States Holocaust Memorial Museum (EMu). It includes statistics on the number of objects, archival documents, photographs, film footage, and testimonies in the collections. It then discusses a new offsite storage facility and the need for a portable inventory and tracking system (Sapphire) to manage movements of materials between onsite and offsite locations. The document outlines the requirements for such a system and lessons learned from its implementation. It concludes by describing current object cataloging projects involving worksheets to record acquisition, description, parties, and subject headings information for individual collection objects.

2. EXPLORING
SAPPHIREHeather Curtis, Project Manager

3. TIMOTHY
HURSLEY

4. MUSEUM EMu FACTS AND FIGURES
• 20,334 objects
• Approximately 105.2 million pages of archival documents
• More than 111,000 historical photographs and images
• More than 1,000 hours of archival film footage; 220 hours of
outtakes from the film SHOAH
• More than 17,000 Holocaust-related testimonies
• More than 200 cassettes of recorded songs

5. New offsite facility
INTRODUCTION TO
SAPPHIRE

6. New offsite storage facility
TIMOTHYHURSLEY

7. REQUIREMENTS
Quickly inventory material
Quickly record movements
Lack of hardware
Protect EMu data
Wi-fi compatable/portable
Wi-fi not consistent

8. SAPPHIRE
Permission based
Does require a license

9. Inventory screenshot
TIMOTHYHURSLEY

10. Movement form
TIMOTHYHURSLEY

11. LESSONS LEARNED
Benefits:
Network issues
Field visibility
Working remotely

12. MOVE COMPLETED
NOW WHAT?

13. CURRENT PROJECT
•Object Cataloging

14. OBJECT CATALOGING
• Four worksheets
•Acquisition
•Description
•Parties
•Roles/Subject Headings
A&A Acquisition Review and Collection (Parent) Level Worksheet Accession #:
Object Cataloging Project
Acquisition Review and Collection (Parent) Level Worksheet
Cataloger’s Name:
Date created:
Date finalized:
File Review
Accession File Reviewed (Initials/Date):
Donor File Reviewed (Initials/Date):
Printed Before Report (Initials/Date):
Issues:
Deed of Gift / Accretions:
Deed of Gift:
Form (A/B):
Party entered, page 1:
Name as signed, page 2:
Date:
Body:
Object Details Tab - Acquisition
Contacts Tab
Credit Line:
Donated: United States Holocaust Memorial Museum Collection, Gift of Click here to enter text. [donor]
Purchased: United States Holocaust Memorial Museum Collection, Click here to enter text. [name of
fund if special funding]
Source Details Tab
Name and role of party in relation to the donation (donor) or sale (vendor) of the collection
Source/Vendor Role
Choose an item.
Choose an item.

15. A&A Object Details/Description Worksheet Accession #:
Object Cataloging Project
Object Details/Description Worksheet
Cataloger’s Name:
Date Created:
Date Finalized:
Object and Components:
Issues to Report:
Location:
Date Object Examined:
Housing/Condition (adequate or issues to report):
Numbering/Barcode (correctly attached to
object/recorded in Emu/has barcode:
Photos (correctly identified/oriented in Blacklight):
Object Details Tab
Object Overview
Record Type: Choose an item.
Catalog Status: Choose an item.
Is Parent: NO should be selected
Parent Object: Should auto populate
Object Details
Classification, Category, and Object type are linked, hierarchical fields with controlled vocabulary.
Classification:
Category:
Object Type:
Object Name is short descriptive phrase that highlights unique features of the object and its owner and puts it in
context within the Holocaust/WWII.
Object Name:
Language:
Title (for art, print, and moving image materials only)
Title Type: Choose an item.
Title:
Title Type: Choose an item.
Title:
A&A Parties Worksheet Accession #:
Object Cataloging Project
Parties Worksheet
Cataloger’s Name:
Date created:
Date finalized:
Parties Module (under Role/Geo/Right Tab – Contributor)
Parties (Number entries; note if new record, edit of existing record, and if bio included):
1.
2.
3.
Duplicate party records (record name and IRN)
Other issues:
Complete Section below for each party listed above
Party 1: Person/Names Tab (defaults as the “primary” name, should be the only “active” name under status)
Accession#: Party type: Choose an item.
Organization Name:
Title: Choose an item. First:
Middle: Last:
Maiden Name: Suffix:
Gender: Male ☐ Female ☐ Unknown ☐
Deceased: Yes ☐ No☐
Birth/Death Details (date written as year-month-day: 1945 February 21)
Date of birth: Place of Birth:
Date of death: Place of Death:
Names Tab (Record any additional names/aliases the person used, additional names should not be primary
or active)
Other Organization Name:
Type Choose an item.: Title: Choose an item.
Last: First:
Middle: Suffix:

18. NEED MODIFICATIONS
• Fields in table are one on top of another vs. next to each other
• Like to copy a whole form vs. recreating it each time for a field
or two change
• Possibly ditto records

19. FUTURE PROJECTS
• Storage location
• Archives bibliographic cataloging
• Collections Management stub records
• Volunteer project - Legal Status Date

20. Thank you
TIMOTHYHURSLEY