2. MEANING OF DATABASE
A database is the computer equivalent of an
organized list of information. Typically, this
information has a common subject or purpose,
such as the list of employees, phonebook guide
or a classmate address book.
Microsoft Access 2003 (Access 2003) is a
database system management (database
programs). It can store, manage, manipulate,
analyze, retrieve, display or publish information
from database.
3. Access window
title bar Database
toolbar
Database Database
window menu window toolbar
bar bar
Database Database
window title window
bar
Objects
bar
Groups
bar
4. 4 IMPORTANT OBJECT BAR
Objects Bar Function
A collection of records that identify a category of data, such as Customers,
Orders, or Inventory. Data inside a table is arrange by column name field and
row named Record.
Table Field – A single characteristic or attribute of a person, place, object, event, or
idea.
Record – A set of related field values.
Use to enter new information, to edit or remove existing information or to
Form
locate information.
Used to locate information, to view, change or analyze it in various ways. A
select query retrieves data from one or more tables and displays the result in
Query
datasheet. A select query can be used to group record and calculate sums,
counts, averages and other types of totals.
Typically used to summarize, organize and analyze information in order to
Report
express a particular point of view to specific audience.
9. Examples of Database Software
Microsoft Access 2003/2007
PHP MySQL
Oracle
Examples of Database Application
EMIS – Sistem Maklumat Guru
SMM – Sistem Maklumat Murid
SAP – Sistem Analisa Peperiksaan
10. 10 TYPES OF DATA
Types Data Function
You may type in any alphabetical/numerical data that you desire-up to a
Text maximum of 255 characters. As indicated, this is a text field, so you can't do
mathematical calculations. Examples of Text data are: names, addresses,
stock numbers, room numbers, zip codes, etc
Memo This field is for lots of text. You can have up to 32,000 characters.
This field is for numbers where you want to add, subtract, multiply, divide,
average, and do numerical calculations.
Number This field can be a very large size, so when we get to Field Properties, we'll
talk about "sizing" this field so it doesn't take up too much "space" in storage.
Date/Time Dates and Times. You may format this later, as you may desire.
Dollar ($). You may format this later, as you may desire. For example Ringgit
Currency
Malaysia (RM)
11. 10 TYPES OF DATA
Types Data Function
This field is an "automatic" counter that assigns a number
AutoNumber
each time you put data into a new field.
Yes/No This is a "True/False" or "Yes/No, 0/1” type of field.
This means "Object Link Embedding" which indicates you
can insert a graphic, picture, sound, etc. Pretty neat to put a photograph in a
OLE Object
personnel record or a picture of an inventory item in the stock record
(advanced stuff).
A hyperlink is a pointer from one object to another. The destination is
frequently another Web page, but it can also be a picture, an e-mail address,
Hyperlink
a file (such as a multimedia file or Microsoft Office document), or a program.
The hyperlink itself can be displayed as text or as a picture.
This wizard creates a lookup column, which displays a list of values you can
Lookup Wizard
choose from.
12. PRIMARY KEY
PRIMARY KEY means the value in the
primary key fields is need to uniquely
identify each record; that’s no record can
have the same value in this field.
Icon Primary Key
