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Adapting to Adaptations: Helping the People Behind the Work
This document summarizes a presentation given at the CC Global Summit on April 30, 2017 about adapting open educational resources. The presentation discusses challenges faced in the BC Open Textbook Project, which involved creating and adapting open textbooks for use in British Columbia. Initial challenges included assumptions that open textbooks only contained openly licensed material, that faculty understood open licensing and technology, and that adapting textbooks would be easier than creating new ones. Subsequent phases brought challenges relating to content, time constraints, file formats, technology skills, and licensing issues. The presentation provides examples of discussion topics groups addressed around challenges of adapting open resources, such as understanding open licenses, selecting authoring platforms, finding resources and support, and determining the scope of adaptations.
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Adapting to Adaptations: Helping the People Behind the Work
- 1. Adapting to Adaptations: Helpingthe People Behind the Work CC Global Summit April 30, 2017 Amanda Coolidge, Senior Manager of Open Education acoolidge@bccampus.ca Lauri Aesoph, Manager of Open Education laesoph@bccampus.ca
- 2. Unless otherwise noted,this work is licensed under a Creative Commons Attribution License. Feel free to use, modify or distribute any or all of this presentation with attribution.
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- 4. 185 open textbooks o55 new creations o 12 major adaptations o 103 ancillary resources What is the B.C. Open Textbook Project?
- 5. B.C. Open TextbookProject Updates o Over $4 million student savings o Project work using Hewlett Foundation funding o Lead the Canada OER group o Adoption and adaptation workshops o Support materials and resources o Adding OpenStax books to Pressbooks Man by open textbook display table by Vancouver Island University used under a CC BY license.
- 6. The Project Don’t reinventit by Andrea Hernandez released under CC-BY-NC-SA and based on Wheel by Pauline Mak released under CC-BY license
- 7. Faculty Reviews 291/365 bythebarrowboy used under a CC-BY
- 8. Reviews > Adaptations MyAdventures Adapting a Chemistry Textbook291/365 by thebarrowboy used under a CC-BY
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- 11. Challenges: Phase 1 oWe knew there would be issues. o We didn’t know what they’d be. o Assumed all open textbooks contain only openly licensed material. o Assumed faculty knew about open, writing, and technology. o Assumed that adapting a textbook is easier than writing one. o Project timelines didn’t always prevent delays. o Working on an open textbook is different than a print textbook. These challenges hold true whether you are adapting with full support of a project or doing it on your own.
- 12. Import book into Pressbooks Reviewand clean up formatting Set up book Author introduction and training Author works on one unit or chapter Check newly added images and media for licensing/copyri ght Accessibility check Copy Editing Final Review and Fix Proofreading
- 13. Challenges: Phase 2 oContent o Time o Editable files o Technology o Licensing
- 14. School diversity manyhands held together by Wonder woman0731 is CC BY 2.0
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- 17. What problems ortopics regarding adaptations of open educational resources do you want to discuss?
- 18. Out of sight,out of mind Think about, work it out
- 19. Break into smallgroups You have 15 minutes only. Focus. Use your time wisely. 1. Choose one topic. Be as specific as possible. 2. Try to pick a challenge that can be discussed in the 15 minutes allotted. 3. Assign one person as the transcriber. This person is responsible for recording all ideas. Notes are fine as long as they're understandable. 4. Each person in the group must contribute ideas. 5. Don't worry about arriving at well thought out, detailed solutions. Use your time to brainstorm. Record all ideas.
- 20. • Understanding andworking with open copyright licenses (CC BY) • Selecting an authoring platform • Knowing how to use Pressbooks; having access to support • Having enough time to do this work • Knowing how and where to find openly licensed, external resources (images, videos, audio clips etc.) • Having a clear plan on how to carry out the adaptation including timelines • Finding a copy editor • How do I know if I have permission to make changes to another author's work? • Finding a repository to share the final product • Deciding whether this will be for individual use or broader sharing • How much should I change? What should I change? • How do I ensure the final product is of high quality? (subject matter experts, copy editors, consistency with original material) • Where do I start? Where do I find a book to adapt? How do I evaluate the repository and the book? • How do I determine if it's better to adapt an existing textbook or create an original work?
- 21. May 24– 25,2017 Vancouver, B.C. @BCOpenText Questions? Visit www.bccampus.ca/otsummit-2017 for more information or email opentext@bccampus.ca
Editor's Notes
- #4 Just a bit about each – we bring people together a lot – it is a significant part of our work, as you can see. These 3 are all from different events last year. Open Ed – has our Open Textbook project as well as other Open Education initiatives Amanda will describe. Learning, Teaching and Ed Tech – used to be very focused on ed tech but as Tracy will tell you, we are now deeply into teaching and learning in BC and helping to promote its importance. Collaborative projects – special projects that bring institutions together on the creation of resources for a particular purpose, topic, or government initiative.
- #5 How many of you have heard of the BC Open Textbook Project and Bccampus? How many have not? This is a very busy slide…and is how it feels at Bccampus sometimes….very busy. On October 16, 2012 at the annual OpenEd conference in Vancouver, the Minister of Advanced Education announced this project with support from BCcampus. 2013- grant 2015- hewlett 2016- grant from govt. Goals: Make higher education more accessible by reducing student cost through the use of openly licensed textbooks. Create a collection of open textbooks aligned with the top 40 highest-enrolled subject areas in British Columbia. And later, create another 20 open textbooks for the trades, skills and technical training sector. Today, The Open Education Team supports the development, use, growth and sustainability of Open Educational Resources (OER) and Open Educational Practices (OEP) in order to: • Save students money on textbook costs. • Increase flexible teaching and learning options for educators. • Continue to position BC as a leader in open education practice nationally and internationally. In addition to building our collection through curation from other collections and textbooks created and adapted by BC and other faculty, we: 2nd year of Faculty Fellows. Pressbooks – building a community of (waiting for Brad’s email) Provincial partnerships across Canada: Canada OER group Creating resources and support for faculty and others: guides, toolkits and now FAQ/help through our helpdesk
- #6 This year, some of our most significant milestones have included: In British Columbia alone, Over $2 million savings with the adoption of open textbooks For more than 36000 students 287 faculty In over 1100 course sections Last year, BCcampus and the BC Open Textbook Project was the proud recipient of a Hewlett grant This money is being used, in part, to fund a number of projects: OER and Ancillary Development Early this year, we formed and now lead the Canada OER group, a group that meets bimonthly to share OER and open textbook initiatives and share resources and support. Our goal is to bring together all 10 provinces and 3 territories in Canada to this group. And as pertains to today’s topic, we have: Hosted a workshop development sprint pertaining to adoption and adaptation with faculty and staff (Spring 2016) Supported and run adoption workshops for institutions: where we had conversations with faculty and staff about the fears, challenges, questions about adoption and adaptation Based on these conversations, we have developed support materials (guides and toolkits) and resources (FAQ bank and Helpdesk support)… And, we have begun the task of adding all OpenStax books into Pressbooks in order that we can generate .xml files that allow faculty to easily import these textbooks into Pressbooks so that they can more easily adapt. This is part of our goal to provide a comprehensive suite of editable files for as many books in our collection as possible. We make it a matter of course to add all OpenStax books to our collection.
- #12 During the first phase of our major adaptations project, we were faced with these challenges: The two truths: Assumptions: that open textbooks only contained open material; we found that there was also restricted material in these books so we had to go through them and remove these items. Authors submitting proposals knew what an open textbook and license were, how to write, how to use/could easily learn the technology. Not true; rarely did they know/could do all three. It was difficult to keep style, layout and language consistent between the original and adaptation. Like renovating a house you’ve purchased, you don’t know what you’ve got until you tear down a wall or pull up a floor.
- #13 Review and clean up of formatting: Child page added to adaptation page for specific textbook. Note which issues can be fixed with "find and replace" and which require manual intervention Break chapters down into sections. (See #4 under "Notes and considerations") Image inventory to assure that all are openly licensed/copyright Set up book:set up page in Confluence set up book in PressBooks give access for self, author and copy editors in Pressbooks. If adding a new user, create a JIRA ticket with this request. A new user gets added to PB and sent an email by the system. They need to click on a link and enter/set up a password. Only then are they are then added and will be visible to administrators. Author introduction and training:PressBooks training establish timeline - notify copy editors establish Style Sheet - copy editors will need this establish book layout take note of who owns Copyright on contract (if contract is with institution, they may own copyright)
- #14 So during phase 1, we learned the reality of undertaking an adaptation. During phase 2, our thinking became more refined as we began to understand the specific challenges that face faculty who want to do this work. Here I’ve listed 5 of the top most challenging issues with an adaptation. The academic: customizing, updating, regionalizing information. (This is your base. This is a given.) Time. Adaptations and writing in general ALWAYS takes longer than one thinks. Whether it’s an openly licensed work or not. It just takes time. But, in addition to the usual time to revise or write a new textbook, someone adapting an open textbook needs time to: Understand the concept of open textbooks and open pedagogy and open licenses Understand the technology Know where to look for and evaluate an open textbook with its special characteristics (vs a conventional textbook) To search for openly licensed images and other items (or create new ones), and understand/know to ensure it is openly licensed or in the public domain Take time to understand the usage and conditions of using an open textbook, so can be the instructor to the students using these. Editable files: It does not have any editable files. (Give an e.g., where only a PDF is available.) It has editable files, but they're limited. E For example, only an odt or Word file is available. If want to work in Pressbooks, it will take some additional work. If only an HTML file, then must pass it through a WP instance and have technical comfort, ability, or availability to then generate a WP file to add to Pressbooks. Technology: Pressbooks, LaTeX, various file types, adding file types to Pressbooks. (Reminds me of using WordStar in the 1980s, and later WordPerfect. Working in DOS.) Should we expect faculty to be knowledgeable / learn about about the technology in order to take advantage of the ability to make changes? If they choose to work in something that is easier/more familiar to them, such as a Word document, first, then they face the barrier of importing this to Pressbooks and having to learn, take the time, pay for help to convert the file type. Licensing: GO TO NEXT SLIDE
- #16 Hewlett and funding- topic that is being discussed and addressed.
- #18 Jot down some burning topics or questions… Post them up on the wall. Amanda and lauri to divide these into topics
- #20 - each group is based on a specific problem and the solution to that problem or possibly how to come to a resolution for a problem. - each group selects a leader/facilitator who will record/report back to the larger group at the end Google Docs Group 1: https://docs.google.com/document/d/114IxzSRa59Sb_cjW29OewGhMKB1uFVDXoYGCNHGpvVs/edit?usp=sharing Group 2: https://docs.google.com/document/d/1AgfayjbuNrWVHBTfzEIaKeXowbnrAshNW2xds2qGdLQ/edit?usp=sharing Group 3: https://docs.google.com/document/d/18G7eb85GC9fkF-HmRWpe4baFv8fjO6fGe-50n1zT8Mc/edit?usp=sharing Group 4: https://docs.google.com/document/d/1v4-JRzgVqxPSs4Uq4XFQOnerjIDjTZXk7MoZhV52XOE/edit?usp=sharing Group 5: https://docs.google.com/document/d/14N9EMbyfH4CgahMijAwF23X5gjJSi2_FnY8HT6phhx8/edit?usp=sharing Group 6: https://docs.google.com/document/d/1qZtOiRgAqnivdDiP1ZcfcCBkQ9aH2-k4Z-t-5Ne1RSo/edit?usp=sharing