Planning and implementing a governance strategy that is empowering, manageable and scalable is key to running a successful Office 365 and SharePoint environment. Building this plan requires “planning” that runs across the business with the support of the C-levels but with the end users in mind. This session will look at an understanding of the business challenges, the justification points, and the technology issues that should be addressed. SharePoint governance should be planned but fluid in order to reflect the constant changes that will happen especially in Office 365. In this session, we’ll explore how aligning governance content to your business and delivering it in-context will help insure change management and user adoption.
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7. Agenda
End User Adoption Campaign
What is governance and why is it
important?
A case study
A governance checklist
Q&A
12. “Use Case” Driven
Look to the Business
Sales and Marketing
R&D, Production and
Operations
Finance and Accounting
Information Technology
HR and Internal
Communications
Legal & Compliance
13. Release
Functionality
in Phases
Exposed Active Directory data
in SharePoint search
Slight user interface
customization to out of box
search
Executive communication to
entire org
Case Study: Business Use Case
Focused
Results: Company wide
adoption of SharePoint
14. Champions Rock
Your Project
Top down and bottom up –
gotta have both
The most excited
The biggest critic
@heddanewman contentpanda.com
17. Expert Opinions &
Guidance
There is great information out in the
world that exists through sites like IT
Unity.com and Microsoft MVP or
influencers websites. They have been
working on user adoption a long time
and their best practices are excellent.
Sue Hanley, Christian Buckley, Dan
Holme, Eric Riz – great folks to follow.
@heddanewman contentpanda.com
18. Documentation
FAQ or How-to portal
complete with guides and
videos
Checklists
Knowledge Base
Books
@heddanewman contentpanda.com
19. Make it fun (buck the
company culture)
Use an online scavenger hunt
as a fun way to encourage
usage
Provide recognition for
content contribution or
usage
Gamification
@heddanewman contentpanda.com
21. Large oil equipment manufacturing company
Global Offices
Heavy SharePoint adoption with extensive ‘organic growth’
A few facts:
4 versions of SharePoint (2003-2013)
165 Web Applications
7,000 Site Collections
25K+ Sites
4.7 TB of data
Why Governance?
22. • Want to know if governance is needed?
• Talk to the helpdesk!
• Support calls for permissions issues
• Document management becomes dumping ground
• User support for untrained staff (how do I?...)
• Risk / Legal concerns
• Compliance? What compliance?
Helpdesk – making the case