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AMS Engagement
Achieving Continuous improvements
By : Uday Mishra, Manager AMS engagement
One Year Summary
Copyright : Uday Mishra, Senior Manager AMS engagement
Copyright : Uday Mishra, Senior Manager AMS engagement
Objective
 The objective of this presentation is to show the
achievements with respect to AMS engagement with one
of our esteemed client.
 The client is pioneer and one of the largest Electrical
company having global business.
 The support model is across 22 countries with 18 X 7
timelines.
 The tickets handling tool used is SOLMAN and HPSM
 The report is self explanatory with visuals for any
explanation, feel free to reach me at
misra.uday@gmail.com
2
Copyright : Uday Mishra, Senior Manager AMS engagement
SLA Adherence
Aggregate Level of SLA is 95%
SLA Target was static since Apr’13 to till date i.e. 95%
90.32
94.04
93.73
93.10
94.74
95.09
94.73
95.51 95.30
98.80
97.89
96.57
86.00
88.00
90.00
92.00
94.00
96.00
98.00
100.00
Apr'13 May'13 Jun'13 Jul'13 Aug'13 Sep'13 Oct'13 Nov'13 Dec'13 Jan'14 Feb'14 Mar'14
SLA Adhernce
SLA Achieved SLA Target SLA Trend
Copyright : Uday Mishra, Senior Manager AMS engagement
User Satisfaction
• User’s satisfaction the path of uptrend, with a focus to achieve KPI 4.2
• Feed back from all the countries given due attention towards continuous improvement.
• Implemented the various recommendations from Process audit and QoS audit
• Soft skills training and customer sensitivity programs have been conducted
• Working on various delivery aspects that include regular updates to users, user connect and quick resolution to
achieve better feedback.
4.08
4.17
4.14
4.16
4.02
4.04
4.06
4.08
4.1
4.12
4.14
4.16
4.18
Q1 Q2 Q3 Q4
Qtrly Avg USF KPI : Apr'13 to Feb'14
USF KPI Target USF Trend
Scale : 1 to 5, 5 being very satisfied
Copyright : Uday Mishra, Senior Manager AMS engagement
First Pass Yield
• FPY shows uptrend consistently. Moved up from 86% to ~90 %.
• Implemented various actions that include Audit recommendations, strengthening the review process and
connecting users directly outside SOLMAN.
• Sustaining at similar levels will be challenge. However, the team is working towards a target of 92%, over
the next 2-3 months.
FPY states there should be minimum iteration’s during call resolution and solution accepted by user
at first shot
87.9
89.38
89.94
90.05
82
84
86
88
90
92
Q1 Q2 Q3 Q4
Qtrly Avg FPI KPI : Apr’13 to Feb’14
Avg KPI Target FPY Trend
Copyright : Uday Mishra, Senior Manager AMS engagement
Backlog Reduction
• Backlog is in downtrend.
• This has been achieved by strong commitment and dedicated effort from the team
634
569
462
381
432
385 373 382 382
337
441
407 416
0
100
200
300
400
500
600
700
BACKLOG TREND
Backlog Linear (Backlog) Year end activity freeze the auto
closure and SAS region on leave
hence movement of tickets get
stagnant , resulting increase in
volume
Copyright : Uday Mishra, Senior Manager AMS engagement
AMS Consultant Strength : Productivity improvement
54
52
51
52
48 48 48
47 47
45
44
35
37
39
41
43
45
47
49
51
53
55
Apr'13 May'13 Jun'13 Jul'13 Aug'13 Sep'13 Oct'13 Nov'13 Dec'14 Jan'14 Feb'14
AMS Consultant Reduction
• User’s 16000 in Apr’13 with 22 country changes to ~18000.
• 18 Country support upgraded to 22 countries
• Additional Project added, by leveraging the same team.
Copyright : Uday Mishra, Senior Manager AMS engagement
Ticket Handling Count
27
26
27 27
24
25
26
22
29
29 30
15
17
19
21
23
25
27
29
31
Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14
Number of Tickets per consultant
Copyright : Uday Mishra, Senior Manager AMS engagement
Reduction in incoming Call Volume
• Tax updating program development
(BCONE)
• TECO related issues permanent fix
• Query based T Code development
• Training needs identified and
actions initiated
• Corrective measures for Queue
stuck issue in CRM
• SSO implementation (client and
vendor)
Actions taken to reduce the incoming call volume
1450
1356
1389
1428
1151
1191
1227
1020
1362
1325
1301
800
900
1000
1100
1200
1300
1400
1500
In flow calls Year end activity freeze the auto
closure and SAS region on leave
hence movement of tickets get
stagnant , resulting increase in
volume
Thank You
Thank You
Uday Mishra
Senior Manager AMS Engagement

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Achieving continuous improvement ams project

  • 1. AMS Engagement Achieving Continuous improvements By : Uday Mishra, Manager AMS engagement One Year Summary Copyright : Uday Mishra, Senior Manager AMS engagement
  • 2. Copyright : Uday Mishra, Senior Manager AMS engagement Objective  The objective of this presentation is to show the achievements with respect to AMS engagement with one of our esteemed client.  The client is pioneer and one of the largest Electrical company having global business.  The support model is across 22 countries with 18 X 7 timelines.  The tickets handling tool used is SOLMAN and HPSM  The report is self explanatory with visuals for any explanation, feel free to reach me at misra.uday@gmail.com 2
  • 3. Copyright : Uday Mishra, Senior Manager AMS engagement SLA Adherence Aggregate Level of SLA is 95% SLA Target was static since Apr’13 to till date i.e. 95% 90.32 94.04 93.73 93.10 94.74 95.09 94.73 95.51 95.30 98.80 97.89 96.57 86.00 88.00 90.00 92.00 94.00 96.00 98.00 100.00 Apr'13 May'13 Jun'13 Jul'13 Aug'13 Sep'13 Oct'13 Nov'13 Dec'13 Jan'14 Feb'14 Mar'14 SLA Adhernce SLA Achieved SLA Target SLA Trend
  • 4. Copyright : Uday Mishra, Senior Manager AMS engagement User Satisfaction • User’s satisfaction the path of uptrend, with a focus to achieve KPI 4.2 • Feed back from all the countries given due attention towards continuous improvement. • Implemented the various recommendations from Process audit and QoS audit • Soft skills training and customer sensitivity programs have been conducted • Working on various delivery aspects that include regular updates to users, user connect and quick resolution to achieve better feedback. 4.08 4.17 4.14 4.16 4.02 4.04 4.06 4.08 4.1 4.12 4.14 4.16 4.18 Q1 Q2 Q3 Q4 Qtrly Avg USF KPI : Apr'13 to Feb'14 USF KPI Target USF Trend Scale : 1 to 5, 5 being very satisfied
  • 5. Copyright : Uday Mishra, Senior Manager AMS engagement First Pass Yield • FPY shows uptrend consistently. Moved up from 86% to ~90 %. • Implemented various actions that include Audit recommendations, strengthening the review process and connecting users directly outside SOLMAN. • Sustaining at similar levels will be challenge. However, the team is working towards a target of 92%, over the next 2-3 months. FPY states there should be minimum iteration’s during call resolution and solution accepted by user at first shot 87.9 89.38 89.94 90.05 82 84 86 88 90 92 Q1 Q2 Q3 Q4 Qtrly Avg FPI KPI : Apr’13 to Feb’14 Avg KPI Target FPY Trend
  • 6. Copyright : Uday Mishra, Senior Manager AMS engagement Backlog Reduction • Backlog is in downtrend. • This has been achieved by strong commitment and dedicated effort from the team 634 569 462 381 432 385 373 382 382 337 441 407 416 0 100 200 300 400 500 600 700 BACKLOG TREND Backlog Linear (Backlog) Year end activity freeze the auto closure and SAS region on leave hence movement of tickets get stagnant , resulting increase in volume
  • 7. Copyright : Uday Mishra, Senior Manager AMS engagement AMS Consultant Strength : Productivity improvement 54 52 51 52 48 48 48 47 47 45 44 35 37 39 41 43 45 47 49 51 53 55 Apr'13 May'13 Jun'13 Jul'13 Aug'13 Sep'13 Oct'13 Nov'13 Dec'14 Jan'14 Feb'14 AMS Consultant Reduction • User’s 16000 in Apr’13 with 22 country changes to ~18000. • 18 Country support upgraded to 22 countries • Additional Project added, by leveraging the same team.
  • 8. Copyright : Uday Mishra, Senior Manager AMS engagement Ticket Handling Count 27 26 27 27 24 25 26 22 29 29 30 15 17 19 21 23 25 27 29 31 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Number of Tickets per consultant
  • 9. Copyright : Uday Mishra, Senior Manager AMS engagement Reduction in incoming Call Volume • Tax updating program development (BCONE) • TECO related issues permanent fix • Query based T Code development • Training needs identified and actions initiated • Corrective measures for Queue stuck issue in CRM • SSO implementation (client and vendor) Actions taken to reduce the incoming call volume 1450 1356 1389 1428 1151 1191 1227 1020 1362 1325 1301 800 900 1000 1100 1200 1300 1400 1500 In flow calls Year end activity freeze the auto closure and SAS region on leave hence movement of tickets get stagnant , resulting increase in volume
  • 10. Thank You Thank You Uday Mishra Senior Manager AMS Engagement