The document provides guidance to teachers on correctly completing common school forms. It discusses the School Register (Form 1), which must be completed by July each year and requires accurate recording of student enrollment, attendance, and ages. It also covers the Teacher's Monthly Report on Enrollment and Attendance (Form 2), Report on Promotion (Form 18-E), Elementary School Permanent Record (Form 137-E), and Pupil's Report Card (Form 138-E), emphasizing the importance of accurate student information and avoiding errors on permanent records.

1. School Forms: A Refresher
By: Elenita C. Mogueis
Objectives:
1. Refresh teacher’s knowledge on accomplishing school
forms
2. Update teachers with the changes on accomplishing school
forms
Expected outcomes:
1. Accomplish given school forms correctly

2. What are the common school form
that we accomplish in the school?
• School Register ( Form 1 )
• Teacher’s Monthly Report on Enrolment
and Attendance ( Form 2 )
• Report on Promotion ( Form 18-E )
• Elementary School Permanent Record
( Form 137-E )
• Pupil’s Report Card ( Form 138-E )

3. Form 1 - School Register
• should have been accomplished by July
2013 (every school year )
• transfer in/ late enrollees should be
written after the last entry and will not be
included in the alphabetical order.
• Monthly attendance should be
accomplished regularly.

4. 13.0
13.75

5. Form 1 - School Register
• Age for June (opening) should be
referred to the reference table at the
back of the form 1
• Care should be taken in using the table
for determining ages.
• Require the pupils/ parents for a copy of
their birth certificate for the correct
birthdate

6. A REFERENCE TABLE FOR DETERMINING AGES
AS OF JULY 1
YEAR OF BIRTH
MONTH OF BIRTH
2013
2014
2015
2016
JAN.
FEB.
MAR.
APR.
MAY
JUN
JUL.
AUG.
SEP.
OCT.
NOV.
DEC.
2008
2009
2010
2011
5.5
5.5
5.5
5
5
5
5
5
5
4.5
4.5
4.5
2007
2008
2009
2010
6.5
6.5
6.5
6
6
6
6
6
6
5.5
5.5
5.5
2006
2007
2008
2009
7.5
7.5
7.5
7
7
7
7
7
7
6.5
6.5
6.5
2005
2006
2007
2008
8.5
8.5
8.5
8
8
8
8
8
8
7.5
7.5
7.5
2004
2005
2006
2007
9.5
9.5
9.5
9
9
9
9
9
9
8.5
8.5
8.5
2003
2004
2005
2006
10.5
10.5
10.5
10
10
10
10
10
10
9.5
9.5
9.5
2002
2003
2004
2005
11.5
11.5
11.5
11
11
11
11
11
11
10.5
10.5
10.5
2001
2002
2003
2004
12.5
12.5
12.5
12
12
12
12
12
12
11.5
11.5
11.5
2000
2001
2002
2003
13.5
13.5
13.5
13
13
13
13
13
13
12.5
12.5
12.5
1999
2000
2001
2002
14.5
14.5
14.5
14
14
14
14
14
14
13.5
13.5
13.5
1998
1999
2000
2001
15.5
15.5
15.5
15
15
15
15
15
15
14.5
14.5
14.5
1997
1998
1999
2000
16.5
16.5
16.5
16
16
16
16
16
16
15.5
15.5
15.5
1996
1997
1998
1999
17.5
17.5
17.5
17
17
17
17
17
17
16.5
16.5
16.5
1995
1996
1997
1998
18.5
18.5
18.5
18
18
18
18
18
18
17.5
17.5
17.5
1994
1995
1996
1997
19.5
19.5
19.5
19
19
19
19
19
19
18.5
18.5
18.5
1993
1994
1995
1996
20.5
20.5
20.5
20
20
20
20
20
20
19.5
19.5
19.5
1992
1993
1994
1995
21.5
21.5
21.5
21
21
21
21
21
21
20.5
20.5
20.5
1991
1992
1993
1994
22.5
22.5
22.5
22
22
22
22
22
22
21.5
21.5
21.5
1990
1991
1992
1993
23.5
23.5
23.5
23
23
23
23
23
23
22.5
22.5
22.5
1989
1990
1991
1992
24.5
24.5
24.5
24
24
24
24
24
24
23.5
23.5
23.5
ecm

7. Form 1 - School Register
• Total enrolment for the year to date is
your annual enrolment ( July )
• Total enrolment for month to date is your
latest monthly enrolment including the
transferees in / excluding the transferred
out / dropped out
• Daily attendance should be filled up
regularly

8. Form 1 - School Register
• Total number of attendance – number of
absences

9. Form 1 - School Register
• Fill up the Total enrolment for the year to date
• Fill up the enrolment for the month to date
• Attendance :
enrolment x number of days – number of
absences ( for the month )
Example:
19 pupils x 21 days - 7 absences = 392

10. Form 2 – Teacher’ Monthly Report of
Enrolment
and
Attendance
• Form 1 and
Form 2 are
sisters.

11. Form 2 – Teacher’ Monthly Report of
Enrolment and Attendance
• Average Attendance:
Add the total column under “Daily Attendance” and divide with
the total number of session/ days for the month.
• Percentage of Attendance: Average attendance x 100 / monthly
enrolment
• Percentage of Enrolment: Monthly enrolment x 100 / Yearly
enrolment

12. Monthly Enrolment Report
Teacher:
Month
Yearly Enrolment
Monthly Enrolment
Transferees IN
Transfer OUT
Male
Female
Total
Male
Female
Total
Male
Female
Total
June
28
19
47
28
19
47
3
2
5
July
28
19
47
28
19
47
August
28
19
47
28
20
48
0
1
1
September
28
19
47
28
20
48
October
28
19
47
28
20
48
November
28
19
47
December
28
19
47
January
28
19
47
February
28
19
47
March
28
19
47
Drop Out
Male
Female
Total
1
0
1
Male
Female
Late Enrollees
Total
Male
Female
Total

13. Report on Promotion / Elementary School
Permanent Record
( Form 137-E )/ Pupil’s Report Card ( Form
138-E )
• Correctness of Pupils Information Data –
names, birthday, birth place, name of parents
• Avoid erasures especially on Permanent
Record (Form 137-E) and Report Card (Form
138-E).
• Attach a certified copy of birth certificate to the
Permanent Record (Form 137-E)
• All Forms should tally with each other.

14. Remember:
Experience is a hard teacher
because she gives the test
first, the lesson afterward.
Thank
You
for
Listeni
ng!