The document defines an accident as any unplanned event that causes or has potential to cause injury, illness, damage, or loss. It describes different types of accidents including auto accidents, general liability incidents, property loss or damage, and workers' compensation claims. Procedures for reporting accidents are outlined, including notifying supervisors, completing report forms, and cooperating with investigations.

1. Accident Reporting

2. What is an Accident?
DEFINITION:
For the purpose of this procedure, an accident is
defined as "any unplanned event that causes, or
has the potential to cause, an injury or illness
and/or damage to person, buildings, or the
natural environment." Incidents range from
serious incidents and emergencies to near-miss
incidents where there is no actual injury or
damage.

3. Auto
General Liability
Property Loss
Workers’ Compensation
Types of Accidents

4. Auto Accidents

5. Auto Accident
Bodily injury or property
damage caused by a land motor
vehicle designed and registered
for use on public roads.

6. General Liability

7. Any injuries or damages to
persons or property that are
directly or indirectly attributable
to the design, formulation,
manufacture, distribution, use,
operation, maintenance or repair
of an entity; or the failure to warn
of any such conditions
General Liability Accident

8. Property Loss or Damage
Fire – Fraternity House,
Mechanical Room
Fire – Selecman Hall,
Kitchen
Flood – Residence Hall

9. Property Damage
Property damage means
physical injury to or destruction
of tangible property including
loss of use if the loss or use
results from the physical injury
or destruction of the property.

10. Workers’ Compensation
Any injury or contracted disease
arising out of and in the course
and scope of employment.

11. It’s time to play

12. Question:
Which of the following
incident types results in
the largest number of
PROPERTY LOSS claims?

13.  Trash Can Fires
 Car Fires
 Unattended cooking
 Popcorn in microwave
 Arson 4%
30%
23%
13%
8%
* These are based on estimated statistics

14. All accidents that arise out of, or in the
course of any University sponsored
activity must be reported. The
immediate supervisor is responsible for
ensuring the correct procedures are
followed. Incidents that occur on the way
to or from work, during lunch or
recreational breaks, or on University field
activities must also be reported.
Accident Reporting

17. Stay calm.
Bodily Injury? – Secure medical attention for the injured
party(ies). Call campus police (on campus) or local police, as
necessary.
Employees should report all accidents involving bodily injury
immediately to supervisor, campus police (on campus incident),
OR local police, AND to RMEH&S within 24 hours.
As applies, obtain police officers name, police report number.
Auto accident? Exchange driver’s licenses, vehicle data &
insurance information.
Obtain the name(s) and contact information of any witnesses
present at the scene.
 Assist police and RMEH&S with Accident Investigation.
Complete Accident Report Form and forward to RMEH&S.
Reporting Procedures

18. Accident
Report
Form
Accident
Report
Form

19. AUTO ACCIDENT REPORT
Driver's Name: ________________________________________________ DOB: _________
Last Name, First Name MI M/D/Y
SSN: _ _ _ - _ _ - _ _ _ _ Driver's License No. _______________ State: __________
Your Department: _______________________________ Address: _____________________
Telephone Number, where you may be reached: Office ___________ Home : _______________
Rental Vehicle: __ Yes __ No If, yes, Rental Company/Agency: _______________________
Vehicle Identification Number: ____________________________ Lic Plate Number: ________
Year: ___________________ Make: _________________________ Model: ______________
Description of Injuries, if any: ___________________________________________________
Damages to Your Vehicle: _______________________________________________________
Were Police/DPS Notified ___ Yes ___ No Were Pictures Taken: ___ Yes ___ No
If yes, Officer's Name: ___________________________ Report or File Number: __________________
Date of Accident: _________________ LOCATION OF ACCIDENT: ____________________
______________________________________________________________
OTHER PERSON(S) INVOLVED
Name: ________________________________________________ DOB: ______________
Address: _______________________________ Driver's License Number: ________________
How may we contact you: Work: __________ Home ___________ Other: _____________
VEHICLE INVOLVED
Vehicle Identification Number: ____________________________ Lic Plate Number: ________
Year: ___________________ Make: _________________________ Model: ______________
Insurance Carrier: _______________________________ Policy Number: ________________
Description of Injuries, if any: ___________________________________________________
Damages to Your Vehicle: _______________________________________________________
____________________________________________________________________________
NARRATIVE REPORT/SUMMARY OF ACCIDENT:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
If you have any questions, please contact Linda Oliver at (214) 768-2807, Risk Management Office Box 750231, Dallas TX 75275-0231
Auto
Accident
Report
Form

20. Accident Reporting-Student
• In the event of an injury occurring to a student who
is employed on a casual basis, it must be established
whether the person was performing an activity as a
student (i.e. in pursuit of study) or as an employee
(i.e. on a paid basis) at the time.
• If a student was in fact an employee at the time of
the incident, a Work Comp First Report of Injury
must be completed and forwarded to RMEH&S.
(Police reports should also be forwarded to
RMEH&S).
• If a student was involved as a student and incurred
an injury or illness the accident should be reported
on the general Accident/Incident Report Form.

21. •Never argue with a third party who is involved
in, or witness to, an accident.
•Never admit liability, or say that SMU will pay
for any damages…rather, show compassion
without an admission of responsibility. You
may also tell them an investigation will be
performed by the Police and/or Risk
Management, and responsibility assigned.
What Not to Do –

22. * Prevents early medical intervention
* Results in higher total claim costs
* Has a much greater probability of
being denied coverage
Late Reporting of Claims:
$$ WC Claims not reported within the business day
following an injury will COST YOUR DEPARTMENT
$1,000 of the claim cost $$

23. It’s time to play

24. Question:
What is the most common
type of OCCUPATIONAL
ACCIDENT that occurs on
campus?

25.  Caught On/In/Between
 Struck Against
 Overexertion
 Struck By
 Slip/Trip - Fall 26%
23%
22%
13%
8%

26. Accident Investigation
The purpose of accident investigations is
to find the underlying causes of an
injury, illness, or “near miss” and to take
corrective actions. Employees should
understand that accident investigations are
not intended to assign blame.

27.  Conduct the investigation immediately after the
accident.
 In separate interviews, ask the primary person
involved (i.e. employee, student, visitor) in the
accident, and any witnesses, to tell you in their
own words exactly what happened.
 Repeat the primary person and witnesses’
descriptions of the event to allow them to make
corrections or additions.
 Review the completed form with each person
involved to make certain that the report is
accurate.
Accident Investigation Tips

28. Accident Investigation -
Risk Management’s Focus
 Understanding accidents - direct and
indirect causes
 Establishing a framework
 Getting to the root cause
 Preparing and delivering findings
 In collaboration with appropriate
departments, initiating corrective
actions to prevent recurrence if threats
to health & safety are identified.

29. Accident Reporting –
Workshop

30. The campus garbage truck is out on campus performing routine pickups..
There are three employees assigned to the vehicle; a driver and two
attendants.
It’s been threatening to rain all morning. There have already been a few
sprinkles and the skies are dark. All of a sudden the dam breaks loose…it
starts raining hard. The two attendants on the back run and get in the cab.
They have only one pick up left and they are at the location. They decide
between them that they will back up to the spot and “real quick” dash out of
the cab and put the garbage in the bin. This location usually doesn’t have
much garbage anyway. They are backing up, with very little visibility,
when a student on a skateboard comes around the wall to their side and is hit
by the rear of the truck. The occupants in the cab are unaware of the student
until they feel the bump of the vehicle driving over something. It is the
student’s skateboard and legs. They get out to see what they hit and
discover the injured person.
Accident Scenario #1
What should happen from here?
What sort of claim is this? Auto or General Liability?

31. Sharon King has been employed at the University for two
months. She is very energetic and dedicated to her job.
Today, she has worked continuously on several projects that
her supervisor has requested by 2:00. After she has
completed this tedious task, she breaks for lunch. Realizing
that it’s 4:00 she decides to eat popcorn as a snack since she
has to meet her husband at Houston’s Restaurant for dinner.
She places the popcorn into the microwave, unknowingly sets
the timer at 20 minutes instead of the 2 minutes required. She
walks down the hall to rest room and pauses for a
conversation with one of her co-workers. When she returns
she finds the popcorn is burning and has ignited cabinets in
the kitchen.
What should she do?
How could she have avoided this fire?
Accident Scenario #2

32. Accident Scenario #3
On Tuesday morning SMU employee Peruna reported to work to start his day.
Peruna has worked as a carpenter on campus for 31 years. (Peruna always wears
his safety glasses and follows safety procedures) On Tuesday Morning about 9:30
am Peruna mentioned to his supervisor Car Rag Phelps (better known as CRP) that
his left eye was sore. He said some wood dust may have gotten in it while cutting
boards to build the stables for the SMU polo horses. CRP told him to go check it
out in the mirror. While Peruna was looking in the mirror he could see a small
amount of wood shavings in his eye. Peruna went to the eye wash station and
rinsed out his eye. After about 15 minutes he reported back to CRP and finished the
days work. The supervisor filed a quick accident report and did not give the
situation much more thought.
Later that night Peruna woke up about 2:00am and went to look in the mirror. He
had trouble opening his left eye and when he did get it open it was completely red
and looked infected. His wife, Wilma Caustic (WC) immediately took him to the
emergency room. While at the hospital the doctors used a special dye and found a
large amount of wood shavings that needed to be removed. After the doctors
removed the shavings WC took Peruna home but he did have to wear a patch over
his left eye for a week while it healed.
What should happen from here?
What do you think is the root cause of this incident?

33. QUESTIONS?
Thanks for Coming!