This document provides guidance on writing reference letters. It explains that reference letters assess a person's abilities and qualifications for a task. They are used by students applying to educational programs and those applying for jobs. The document recommends including details of the relationship to the person, an evaluation of their skills with examples, and a summary of why they are recommended. An example reference letter is also included.

1. A Guide to Writing R
eference Letters
Example Included
Subject : Office Correspondence
Martha Jessica Tobing
40020117060016
D3 English Department
University of Diponegoro

2. CONTENTS
What is Reference Letter?01
Who Needs a Reference Lett
er?
02
What to Include in a Referen
ce Letter?
03
Tips for Writing a Strong Rec
ommendation
04

3. What is Reference le
tter?
Part 01

4. A letter of recommendation or recommend
ation letter, also known as a letter of refere
nce, reference letter or simply reference, is
a document in which the writer assesses th
e qualities, characteristics, and capabilities
of the person being recommended in term
s of that individual's ability to perform a pa
rticular task or function.

5. Who Needs a Referenc
e Letter?
Part 02

6. Reference letters are generally used by stud
ents applying to undergraduate and graduat
e education programs and by people in the
workforce who are applying for jobs.

7. For example:
1. Individuals
Who are applying to business school or an
MBA program typically needs to two three r
ecommendations that explain why they are
a good candidate for business school. The re
commendation might explain why they have
leadership potential or how they have succe
eded in past academic or business pursuits.

8. 2. Some scholarship programs
Who are require applicants to submit recom
mendations to support their scholarship app
lication. This is most common in merit-base
d programs that award scholarships based o
n academic merit, volunteer experience, etc
.

9. 3. A job seeker
They may also need a written professional r
eference or recommendation that explains
or supports the reasons why the job seeker i
s a good candidate for a particular position
or company. These letters tend to focus on
professional qualifications.

10. What to Include in a R
eference Letter?
Part 03

11. The content of the reference letter that you write will
depend upon the needs of the person who is requesti
ng the letter, but there are some common topics that
are typically addressed in reference letters for job an
d education program applicants:
• Potential (such as leadership potential)
• Skills/Abilities/Strengths
• Dependability
• Consistence
• Persistence
• Motivation
• Character
• Contributions (to class or community)
• Accomplishments​

12. Tips for Writing a Stro
ng Recommendation
Part 04

13. Every reference letter should include three key co
mponents:
• A paragraph or sentence that explains how you kn
ow this person and the duration of your relationshi
p with them.
• An evaluation of the person and their skills/accom
plishments. If possible offer specific examples that
illustrate the person’s strengths and qualifications.
These examples should be brief but detailed.
• A summary that explains why you would recomme
nd this person and to what degree you would reco
mmend them.

14. Example:

15. THANK YOU