Resume writing


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Resume writing

  1. 1. You on Paper Resume Writing Tips for Newbies University of Santo Tomas Guidance and Counseling Department
  2. 2. What is a resume? <ul><li>a marketing piece or an advertisement of yourself </li></ul><ul><li>In the academic field, a resume is called vitae , and it includes all published works </li></ul><ul><li>not an autobiography </li></ul><ul><li>not personal in the sense of describing your private life </li></ul>
  3. 3. Purpose of a resume <ul><li>Impress a potential employer and get you </li></ul><ul><li>an interview </li></ul><ul><li>Forces you to gather and clarify self-information </li></ul><ul><li>Lets you present yourself in the most favorable way </li></ul>
  4. 4. Resume Requirements <ul><li>Neat, professional appearance, </li></ul><ul><li>must be in typeface </li></ul><ul><li>No negative information is given </li></ul><ul><li>All words are spelled correctly </li></ul><ul><li>Brief content </li></ul><ul><li>Writing is clear, concise, and easy to read </li></ul><ul><li>All information is true </li></ul>
  5. 5. Formats of Resume <ul><li>Chronological format </li></ul><ul><ul><li>follows a time sequence and emphasizes dates </li></ul></ul><ul><ul><li>Positions are described beginning with the present or most recent, regardless of how relevant they are. </li></ul></ul>
  6. 6. Formats of Resume <ul><li>Chronological format </li></ul>Advantages Disadvantages <ul><li>most common, employers </li></ul><ul><li>are comfortable with it </li></ul><ul><li>several jobs within a </li></ul><ul><li>particular time frame </li></ul><ul><li>focuses on a major asset if </li></ul><ul><li>work history is stable </li></ul><ul><li>jobs of short duration </li></ul><ul><li>achievement is evident </li></ul><ul><li>unexplained gaps in your </li></ul><ul><li>work history </li></ul>
  7. 7. Formats of Resume <ul><li>Functional format </li></ul><ul><ul><li>Emphasizes experience and skills, not dates </li></ul></ul><ul><ul><li>Chronological dates are not required , value of the experiences is prioritized </li></ul></ul>
  8. 8. Formats of Resume <ul><li>Functional format </li></ul>Advantages Disadvantage <ul><li>opportunity to highlight </li></ul><ul><li>what you can do </li></ul><ul><li>dates are not emphasized </li></ul><ul><li>unexplained gaps or several jobs of short duration are not evident </li></ul><ul><li>relevant experiences are described first even if they occurred early in your work history </li></ul><ul><li>skills that are assets for the particular position can be grouped together. </li></ul>
  9. 9. Formats of Resume <ul><li>Combination format </li></ul><ul><ul><li>Both chronological and functional </li></ul></ul><ul><ul><li>Skills and experiences are functionally highlighted, followed by a brief chronological listing of employment history </li></ul></ul>
  10. 10. Writing TIPS <ul><li>Name, address, telephone number must be written </li></ul><ul><li>A second telephone number may be included </li></ul><ul><li>Email address (formal) </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>X [email_address] </li></ul></ul>
  11. 11. Writing TIPS <ul><li>Your name should stand out </li></ul><ul><ul><li>capitalized or bold font </li></ul></ul><ul><ul><li>Ex. DIOVIE C. NAVARRA </li></ul></ul><ul><ul><li>DIOVIE C. NAVARRA </li></ul></ul><ul><ul><li>leave a space between each letter </li></ul></ul><ul><ul><li>J O C E L Y N A. V I L L A R E A L </li></ul></ul><ul><ul><li>or </li></ul></ul><ul><ul><li>J O C E L Y N A. V I L L A R E A L </li></ul></ul>
  12. 12. Writing TIPS <ul><li>Career objective or cover letter? </li></ul><ul><ul><li>If you believe an objective will help you get the interview, write one that is clear and unique. </li></ul></ul><ul><ul><li>Otherwise, write a cover letter to define goals. </li></ul></ul><ul><li>Work history or education? </li></ul><ul><ul><li>It depends. Find out which will be more impressive to a potential employer. </li></ul></ul>
  13. 13. Writing TIPS <ul><li>Education </li></ul><ul><ul><li>You can abbreviate your degree since most are familiar with the common ones (ex. B.A., B.S., M.A. M.S., and Ph.D.) </li></ul></ul><ul><ul><li>Degree or diploma </li></ul></ul><ul><ul><li>Major field of study </li></ul></ul><ul><ul><li>Name and location of educational institution </li></ul></ul><ul><ul><li>Begin with your highest degree </li></ul></ul><ul><ul><li>High school may or may not be included </li></ul></ul>
  14. 14. Writing TIPS <ul><li>Employment </li></ul><ul><ul><li>Job or position title </li></ul></ul><ul><ul><li>Employer name and location (exact address is not necessary) </li></ul></ul><ul><ul><li>Inclusive dates </li></ul></ul><ul><ul><li>Brief duties and responsibilities </li></ul></ul>
  15. 15. Writing TIPS <ul><li>Affiliations </li></ul><ul><ul><li>List only those which are relevant </li></ul></ul><ul><ul><li>Keep in mind that employers are interested only in the ones that are assets for the position </li></ul></ul><ul><ul><li>Include licenses and certifications </li></ul></ul>
  16. 16. Writing TIPS <ul><li>Types of wordings to be used </li></ul><ul><ul><li>Telegraphic phrases </li></ul></ul><ul><ul><li>Use specific action words </li></ul></ul><ul><ul><li>Be consistent </li></ul></ul><ul><ul><li>Do not abbreviate </li></ul></ul>
  17. 17. Writing TIPS <ul><li>References </li></ul><ul><ul><li>You may write </li></ul></ul><ul><ul><li> References available upon request </li></ul></ul><ul><ul><li> References furnished upon request </li></ul></ul><ul><ul><li>You may write 3 references </li></ul></ul><ul><ul><ul><li>Name </li></ul></ul></ul><ul><ul><ul><li>Position </li></ul></ul></ul><ul><ul><ul><li>Employer / affiliation </li></ul></ul></ul><ul><ul><ul><li>Contact information (business telephone number, </li></ul></ul></ul><ul><ul><ul><li>cellphone number, email address) </li></ul></ul></ul><ul><ul><li>*** Ask permission first. </li></ul></ul>
  18. 18. Writing TIPS <ul><li>Avoid: </li></ul><ul><ul><li>including personal data in the resume </li></ul></ul><ul><ul><li>salary history or expectations </li></ul></ul><ul><ul><li>reasons for leaving past job/s </li></ul></ul><ul><ul><li>hobbies and leisure time activities unless these are definite assets (if so, include when listing skills or accomplishments) </li></ul></ul><ul><ul><li>Social Security number </li></ul></ul><ul><ul><li>using colorful/perfumed paper </li></ul></ul>
  19. 19. <ul><li>R eadability is important </li></ul><ul><li>E xperience must be highlighted </li></ul><ul><li>S ell your competencies </li></ul><ul><li>U se action words </li></ul><ul><li>M arket yourself through the resume </li></ul><ul><li>E ducation and training count </li></ul>
  20. 21. <ul><li>Resume Format </li></ul><ul><li>Font: Century Gothic </li></ul><ul><li>Font size: 11 (14 for Name only ) </li></ul><ul><li>Picture: pasted </li></ul><ul><li>Spacing: Single ( Double in between major divisions) </li></ul><ul><li>Pages: 2 (maximum) </li></ul><ul><li>NAME </li></ul><ul><li>Address </li></ul><ul><li>Contact Information (Landline no./Cellphone no./E-mail) </li></ul><ul><li>Power Statement / Career Objective ( no heading ) </li></ul><ul><ul><li>less than 25 words </li></ul></ul><ul><ul><li>characteristic + position desired + what you can contribute to the company </li></ul></ul><ul><ul><ul><li>e.g. </li></ul></ul></ul><ul><ul><ul><li>dynamic, honest, committed Thomasian seeking a position in your company </li></ul></ul></ul>
  21. 22. <ul><li>EDUCATION </li></ul><ul><li>University of Santo Tomas Inclusive Dates </li></ul><ul><li>Course </li></ul><ul><li>Honors Received (if any) </li></ul><ul><li>Name of School Inclusive Dates </li></ul><ul><li>Secondary Education </li></ul><ul><li>Honors Received (if any) </li></ul><ul><li>WORK EXPERIENCE / TRAININGS ATTENDED </li></ul><ul><li>Company Inclusive Dates </li></ul><ul><li>Position </li></ul><ul><ul><li>duties / responsibilities </li></ul></ul><ul><ul><li>always start with a verb </li></ul></ul><ul><ul><li>past tense form </li></ul></ul>
  22. 23. <ul><li>EXTRA-CURRICULAR INVOLVEMENT </li></ul><ul><li>Organization </li></ul><ul><li>Position Inclusive Dates </li></ul><ul><ul><li>college organizations only </li></ul></ul><ul><ul><li>may include organizations outside of the university </li></ul></ul><ul><ul><li>accomplishments in the organization </li></ul></ul><ul><li>SKILLS </li></ul><ul><ul><li>bullet form </li></ul></ul><ul><ul><li>hard skills first </li></ul></ul><ul><ul><ul><li>communication skills (written and oral) </li></ul></ul></ul><ul><ul><ul><li>computer language / technical skills </li></ul></ul></ul><ul><ul><ul><li>languages </li></ul></ul></ul><ul><ul><li>soft skills </li></ul></ul><ul><ul><ul><li>team player </li></ul></ul></ul><ul><ul><ul><li>leadership </li></ul></ul></ul><ul><ul><li>use words such as, excellent, above-average, proficient, knowledgeable </li></ul></ul><ul><ul><li>list skills relevant to the position </li></ul></ul>
  23. 24. SEMINARS ATTENDED Title, Organization, Institution, Date REFERENCES Name Designation, Company Office No.
  25. 26. KAREN PAMELA V. DOMPOR 3 Rissa St., Liamson Subd., Sta. Lucia, Pasig City (632)1234567 / (632)9271234567 / A dynamic, honest, committed Thomasian seeking a position in your company to gain experience and knowledge in the field of Psychology through the application and utilization of acquired concepts, theories and skills with the aim of contributing to the growth of the company EDUCATION University of Santo Tomas 2007 – 2011 BS Psychology Cum Laude St. Paul College, Pasig 2003 – 2007 Secondary Education Salutatorian
  26. 27. <ul><li>WORK EXPERIENCE / TRAININGS ATTENDED </li></ul><ul><li>La Salle Greenhills June – October 2010 Guidance Counselor </li></ul><ul><ul><li>gave personal, social and educational guidance counseling to students either individually or by groups </li></ul></ul><ul><ul><li>administered, evaluated and interpreted psychological test results to students, and disseminated psychological test results to students, parents and teachers </li></ul></ul><ul><ul><li>planned and implemented special group guidance sessions and orientation programs </li></ul></ul><ul><ul><li>facilitated homeroom guidance classes </li></ul></ul><ul><ul><li>updated students’ cumulative folders </li></ul></ul><ul><li>EXTRA-CURRICULAR INVOLVEMENT </li></ul><ul><li>Scarlet </li></ul><ul><li>Vice President 2009 – 2011 </li></ul><ul><li>Rotaract 2008 – 2009 </li></ul><ul><li>Member </li></ul>
  27. 28. <ul><li>SKILLS </li></ul><ul><ul><li>proficient in psychological test interpretation </li></ul></ul><ul><ul><li>excellent written and oral communication skills in English and the vernacular </li></ul></ul><ul><ul><li>knowledgeable in computer applications and software </li></ul></ul><ul><ul><li>ability to multi-task </li></ul></ul><ul><ul><li>client-centered focus </li></ul></ul><ul><ul><li>team player mentality </li></ul></ul><ul><ul><li>strong commitment to delivering exemplary service </li></ul></ul><ul><li>SEMINARS ATTENDED </li></ul><ul><li>EDSOR Leadership for Peace Conference </li></ul><ul><li>EDSA Consortium of Schools </li></ul><ul><li>Immaculate Conception Academy </li></ul><ul><li>November 28 – 30, 2009 </li></ul>
  28. 29. REFERENCES Prof. Lucila O. Bance, Ph.D. Director, Department of Guidance and Counseling, University of Santo Tomas (632)1234567 loc. 1234 Ms. Mary Ann J. Sunga-Vargas, Ph.D. Professor, Psychology Department, University of Santo Tomas (632)1234567 Sr. Luisa Maria Chavez, SPC Chair, Guidance Center, St. Paul College, Pasig (632)1234567
  29. 30. Cover/Application Letter
  30. 31. Cover/Application Letter <ul><li>A business–like written response to an existing job opening, highlighting one’s qualification for the job or service. </li></ul><ul><li>KEEP YOUR MAIN BODY GENERALLY TO 2 OR 3 PARAGRAPHS </li></ul><ul><li>The 1 st paragraph describes your interest in the position and why you want it </li></ul><ul><li>The 2 nd & 3 rd paragraphs give a brief idea about your skills, abilities and capacities. </li></ul><ul><li>Each paragraph should generally have only around 2 to 3 sentences each. </li></ul>
  31. 32. <ul><li>GIVE A DYNAMIC INTRODUCTORY SENTENCE </li></ul><ul><li>Instead of the usual “ would like to apply for…” you can start off with “I read with interest your advertisement about your need for a Management Trainee…” </li></ul><ul><li>SHOW YOUR KNOWLEDGE ABOUT THE COMPANY YOU’RE APPLYING FOR OR THE LINE OF BUSINESS IT ENGAGES IN </li></ul><ul><li>This is not just to impress the job interviewer; this also shows your knowledge about the work you’re interested in </li></ul><ul><li>DESCRIBE WHAT YOU CAN OFFER, NOT ONLY WHAT YOU WANT FROM THEM </li></ul><ul><li>State what you can offer to the company in terms of skills and services. You may also add how it can be an asset to the company </li></ul>
  32. 33. DATE COMPLETE NAME OF THE ADDRESSEE JOB TITLE NAME OF THE COMPANY COMPLETE COMPANY ADDRESS SALUTATION: (e.g. Dear Mr. or Ms. Surname:) FIRST PARAGRAPH: State the source of the job vacancy (There are 2 kinds: Solicited – in response to an advertisement and Unsolicited – known or written at the suggestion of someone who knows of the vacancy). Also indicate the reason for writing, and a brief description of yourself. SECOND PARAGRAPH: Highlight enclosed resume and expand on material from the resume that is relevant to that particular position you are applying for. THIRD PARAGRAPH: Express interest to make a follow-up. Make a possible arrangement for a personal interview. Always say, “Thank you” at the end of the letter. COMPLIMENTARY CLOSE: (e.g. Respectfully yours, etc.) (Triple Space) COMPLETE NAME (Signed Over Printed Name)
  33. 34. February 1, 2011 MR. JAMES MADRIGAL Recruitment Supervisor ABC Company 2401 Taft Avenue, Manila Dear Mr. Madrigal: Your advertisement in yesterday’s Bulletin Today for an Administrative Assistant position prompted me to offer my qualifications for this position. I will be graduating in March 2011 at Manila University . I am confident that I would be able to make a worthwhile contribution in a demanding and fast-paced business industry. My extra-curricular activities demonstrate that I am at ease in positions of responsibility and in dealing with various people. As a result of my on-the-job training, I have focused my interest on business, as it requires analytic and people-oriented skills. May I be given the opportunity to discuss my qualifications in detail? I am available for interview at your most convenient time. You can contact me at (02) 4759768 or at 0916–4590863 or you may e-mail me at Thank you. Respectfully yours, Mr. Juan Dela Cruz
  34. 35. Thank you!