To ERP or not to ERP that is the question? In one of the dealers we had a dilemma on whether the company should embark on an ERP or not? Presentation highlights setup of IT and touches on company culture. Emphasing Accounts current commitment to process improvement
The Wright Move – A Continued Journey to the Oracle EPM CloudAlithya
Oracle OpenWorld 2019
At Oracle OpenWorld last year, Wright Medical shared its first foray into Oracle EPM Cloud with a successful implementation of Account Reconciliation Cloud Service (ARCS). Join us this year to learn about our continued migration to the Oracle EPM Cloud, including the recent deployments of Enterprise Planning and Budgeting Cloud Service (EPBCS) and Enterprise Data Management Cloud Service (EDMCS). We’ll discuss the migration from an on-premise Hyperion Planning deployment to a consistent Workforce Planning and Financials model that leverages the out-of-the-box (OOTB) frameworks, and we'll highlight the benefits realized with these features. We'll also outline the challenges and creative solutions to these hurdles. Additionally, learn about the deployment of EDMCS to replace EPMA and manage master data for not only EPBCS, but also our on-premise Hyperion Financial Management (HFM) application. Finally, we’ll discuss our roadmap for Oracle EPM, including the implementation of Strategic Modeling and a migration from HFM to Financial Close and Consolidation Cloud Service (FCCS). This is a "not to be missed session" for anyone considering an upgrade to Oracle EPM Cloud!
Secrets of an EPM Cloud Solution - How to Deliver Superior Profit Performance Alithya
Oracle OpenWorld 2019
As organizations seek to improve the quality of service and reduce costs through the establishment of shared service centers for both corporate functions and client facing activities, the need for fully allocated P&Ls as a management reporting tool becomes critical to ensure that Divisional and Line-of-Business performance supports the overall corporate performance targets expected by senior management and investors. With most financial systems organized around managing expenses on a "supply side" basis, creating the pivot from "what it is" to "what and who it's for" becomes more challenging. Even if methodologies are agreed upon, providing both service providers and divisional leadership with transparency into the "why" behind P&L charges is a hurdle. For this reason, Oracle Enterprise Performance Management (EPM) Cloud applications such as Oracle Profitability & Cost Management Cloud Service (PCMCS) have been purpose-built to allow business users a mechanism to define initial models, execute them in an automated fashion, and provide transparency into allocated results and intercompany charges, allowing service providers and service consumers to better understand the levers that impact financial results. Attend this session for a case study that walks through the steps required to construct a fully allocated P&L within Oracle PCMCS. Topics covered include:
Designing a data model that enables transparency
Typical fully allocated P&L rule definition – sequencing and drivers
Leading practices in reducing rule maintenance
Self-service model validations and analytics
The Wright Move – A Continued Journey to the Oracle EPM CloudAlithya
Oracle OpenWorld 2019
At Oracle OpenWorld last year, Wright Medical shared its first foray into Oracle EPM Cloud with a successful implementation of Account Reconciliation Cloud Service (ARCS). Join us this year to learn about our continued migration to the Oracle EPM Cloud, including the recent deployments of Enterprise Planning and Budgeting Cloud Service (EPBCS) and Enterprise Data Management Cloud Service (EDMCS). We’ll discuss the migration from an on-premise Hyperion Planning deployment to a consistent Workforce Planning and Financials model that leverages the out-of-the-box (OOTB) frameworks, and we'll highlight the benefits realized with these features. We'll also outline the challenges and creative solutions to these hurdles. Additionally, learn about the deployment of EDMCS to replace EPMA and manage master data for not only EPBCS, but also our on-premise Hyperion Financial Management (HFM) application. Finally, we’ll discuss our roadmap for Oracle EPM, including the implementation of Strategic Modeling and a migration from HFM to Financial Close and Consolidation Cloud Service (FCCS). This is a "not to be missed session" for anyone considering an upgrade to Oracle EPM Cloud!
Secrets of an EPM Cloud Solution - How to Deliver Superior Profit Performance Alithya
Oracle OpenWorld 2019
As organizations seek to improve the quality of service and reduce costs through the establishment of shared service centers for both corporate functions and client facing activities, the need for fully allocated P&Ls as a management reporting tool becomes critical to ensure that Divisional and Line-of-Business performance supports the overall corporate performance targets expected by senior management and investors. With most financial systems organized around managing expenses on a "supply side" basis, creating the pivot from "what it is" to "what and who it's for" becomes more challenging. Even if methodologies are agreed upon, providing both service providers and divisional leadership with transparency into the "why" behind P&L charges is a hurdle. For this reason, Oracle Enterprise Performance Management (EPM) Cloud applications such as Oracle Profitability & Cost Management Cloud Service (PCMCS) have been purpose-built to allow business users a mechanism to define initial models, execute them in an automated fashion, and provide transparency into allocated results and intercompany charges, allowing service providers and service consumers to better understand the levers that impact financial results. Attend this session for a case study that walks through the steps required to construct a fully allocated P&L within Oracle PCMCS. Topics covered include:
Designing a data model that enables transparency
Typical fully allocated P&L rule definition – sequencing and drivers
Leading practices in reducing rule maintenance
Self-service model validations and analytics
I Can do WHAT with PCMCS? Features and Functions, Business Benefits, and Use...Alithya
Profitability is a major indicator of business performance. Unfortunately, the typical financial system manages expenses and revenues from different perspectives. As a result, finance teams often rely on large, complex allocation models (sometimes “black box” systems) to provide management with the strategic P&Ls by geographical area, business unit, product, segment, and more—all in an attempt to pivot from “what it is,” to “what it’s for.” Regardless of industry, company size, or function, more strategic insight into underlying cost structures and their impact on profitability is necessary.
Oracle Hyperion Profitability and Cost Management Cloud Service (PCMCS) is a performance management application that introduces a world of possibilities for organizations to enhance financial data generated through their general ledgers and EPM systems into meaningful, accurate, and consumable information. Unlike traditional profitability systems, which require a large investment in both infrastructure and related technical overhead, PCMCS allows business users to easily create and manage their profitability systems with unparalleled speed and efficiency, supporting numerous use cases in both the financial close and management reporting domains, including IT financial management, operational transfer pricing, expense allocations, fully allocated P&L, strategic P&Ls, and operational profitability.
Attend this session to learn how PCMCS is an effective solution with benefits for every industry—one that empowers business users to gain insight into hidden profit and cost across key business dimensions. The presentation provides an overview of business needs using a perspective around corporate and shared service allocations. You’ll also gain insight into the PCMCS solution capabilities and functionality, including a comparison to other EPM tools, and we’ll share specific use cases.
Oracle EPM Day Boston - Improving Performance with Enhanced Insight into Pro...Alithya
Oracle EPM Innovation Day - Boston
Mike Killeen of Edgewater Ranzal presented on Improving Performance with Enhanced Insight into Profitability and Costs using Oracle Hyperion Profitability and Cost Management (HPCM)
MAYOR Farm Manager is an end-to-end resource planning tool specifically tailored to suite the needs of a Farm Owner / Manager.
With the deployment of the MAYOR Farm Manager you can easily enjoy timeless storage of all transactions such as production data, expenses, operational data – like how much feed was given at what time, and generate several types of reports and analytics data of your farm
Benefits of MAYOR FARM MANAGER:
Save valuable time by switching to electronic records system,
Improved accuracy of records keeping,
Improved accessibility - access day-to-day records of your farm from anywhere in the world,
Access control – limit information to a need to know basis,
Receive automatic monthly & annual reports in your email,
Deep Dive: Financial Close: The Best of Both Worlds - Welcome to the Hybrid...Alithya
Join a selection of our Financial Close speakers for an encore on Thursday to discuss topics such as:
- Using FDMEE to connect ARCS to multiple JDE instances (Seema Shah, Alithya)
- EPRCS on HFM for narrative and XBRL reporting (Megha Chopra, Genpact and Geordan Drummond, Alithya)
- Connecting FCCS to on-premise data sources (Mike Casey, Oracle)
Oracle IT Financial Management (ITFM) - Align IT to run and grow the business. Transparency to IT service charges; align IT projects with strategic priorities; IT spend analysis - run vs. grow vs. transform; build credibility with the business
Case Study: Using EDMCS to Solve Master Data ChallengesAlithya
Enterprise Data Management Cloud Service (EDMCS) is a relatively new but critically important addition to the EPM Cloud product landscape. As clients have discovered the challenges surrounding effective master data management do not go away just by moving to the cloud. If anything, the EPM Cloud transition has only further emphasized the importance of robust management of enterprise master data assets. Come to this session to hear about the practical benefits achieved by an EDMCS implementation project.
This session will briefly highlight the key features and concepts of EDMCS (note, EDMCS really is not “DRM in the cloud!”). Then we will dive into a recent project involving an EDMCS implementation at a large mid-Atlantic health care insurer in support of an enterprise cost management/allocation initiative. Challenges, lessons learned, and benefits achieved will be highlighted, along with a look at the unique mix of products and technologies involved in the solution (PCMCS, Linux, and EPM Automate to name a few). We will also touch on the interesting challenges involving dimensionality, primary and alternate hierarchies, and data mappings as they relate to an EDMCS implementation for PCMCS.
Streamline Capital Planning in Healthcare, Higher Ed, and Transportation wit...Alithya
Oracle OpenWorld 2019
Learn about Alithya's Capital Portfolio Planning process that helps capital intensive organizations manage the request, prioritization, approval, and execution of multi-year capital investment portfolios. Learn how we can eliminate the "seven challenges of capital programming" with our proven approach, rooted in real-world projects to streamline the collection of new and recurring capital investments all the way to placing assets in-service.
Overview profitability and cost management cloud servicesAlithya
The Need for Profitability & Cost Management, Oracle Profitability & Cost Management Cloud Service Overview, Oracle IT Financial Management – prebuilt content on top of PCMCS
Presented at Oracle EPM Day Montreal 1/22/19 by Mike Killeen, SVP, Alithya
DRM and the Importance of Metadata Management in Finance Emtec Inc.
Organizations are trying to keep metadata in sync relative to the changing business climate. Trying to keep metadata consistent throughout the organization is also time consuming-yet not impossible. Learn how to approach it with success by a systematic application process.
I Can do WHAT with PCMCS? Features and Functions, Business Benefits, and Use...Alithya
Profitability is a major indicator of business performance. Unfortunately, the typical financial system manages expenses and revenues from different perspectives. As a result, finance teams often rely on large, complex allocation models (sometimes “black box” systems) to provide management with the strategic P&Ls by geographical area, business unit, product, segment, and more—all in an attempt to pivot from “what it is,” to “what it’s for.” Regardless of industry, company size, or function, more strategic insight into underlying cost structures and their impact on profitability is necessary.
Oracle Hyperion Profitability and Cost Management Cloud Service (PCMCS) is a performance management application that introduces a world of possibilities for organizations to enhance financial data generated through their general ledgers and EPM systems into meaningful, accurate, and consumable information. Unlike traditional profitability systems, which require a large investment in both infrastructure and related technical overhead, PCMCS allows business users to easily create and manage their profitability systems with unparalleled speed and efficiency, supporting numerous use cases in both the financial close and management reporting domains, including IT financial management, operational transfer pricing, expense allocations, fully allocated P&L, strategic P&Ls, and operational profitability.
Attend this session to learn how PCMCS is an effective solution with benefits for every industry—one that empowers business users to gain insight into hidden profit and cost across key business dimensions. The presentation provides an overview of business needs using a perspective around corporate and shared service allocations. You’ll also gain insight into the PCMCS solution capabilities and functionality, including a comparison to other EPM tools, and we’ll share specific use cases.
Oracle EPM Day Boston - Improving Performance with Enhanced Insight into Pro...Alithya
Oracle EPM Innovation Day - Boston
Mike Killeen of Edgewater Ranzal presented on Improving Performance with Enhanced Insight into Profitability and Costs using Oracle Hyperion Profitability and Cost Management (HPCM)
MAYOR Farm Manager is an end-to-end resource planning tool specifically tailored to suite the needs of a Farm Owner / Manager.
With the deployment of the MAYOR Farm Manager you can easily enjoy timeless storage of all transactions such as production data, expenses, operational data – like how much feed was given at what time, and generate several types of reports and analytics data of your farm
Benefits of MAYOR FARM MANAGER:
Save valuable time by switching to electronic records system,
Improved accuracy of records keeping,
Improved accessibility - access day-to-day records of your farm from anywhere in the world,
Access control – limit information to a need to know basis,
Receive automatic monthly & annual reports in your email,
Deep Dive: Financial Close: The Best of Both Worlds - Welcome to the Hybrid...Alithya
Join a selection of our Financial Close speakers for an encore on Thursday to discuss topics such as:
- Using FDMEE to connect ARCS to multiple JDE instances (Seema Shah, Alithya)
- EPRCS on HFM for narrative and XBRL reporting (Megha Chopra, Genpact and Geordan Drummond, Alithya)
- Connecting FCCS to on-premise data sources (Mike Casey, Oracle)
Oracle IT Financial Management (ITFM) - Align IT to run and grow the business. Transparency to IT service charges; align IT projects with strategic priorities; IT spend analysis - run vs. grow vs. transform; build credibility with the business
Case Study: Using EDMCS to Solve Master Data ChallengesAlithya
Enterprise Data Management Cloud Service (EDMCS) is a relatively new but critically important addition to the EPM Cloud product landscape. As clients have discovered the challenges surrounding effective master data management do not go away just by moving to the cloud. If anything, the EPM Cloud transition has only further emphasized the importance of robust management of enterprise master data assets. Come to this session to hear about the practical benefits achieved by an EDMCS implementation project.
This session will briefly highlight the key features and concepts of EDMCS (note, EDMCS really is not “DRM in the cloud!”). Then we will dive into a recent project involving an EDMCS implementation at a large mid-Atlantic health care insurer in support of an enterprise cost management/allocation initiative. Challenges, lessons learned, and benefits achieved will be highlighted, along with a look at the unique mix of products and technologies involved in the solution (PCMCS, Linux, and EPM Automate to name a few). We will also touch on the interesting challenges involving dimensionality, primary and alternate hierarchies, and data mappings as they relate to an EDMCS implementation for PCMCS.
Streamline Capital Planning in Healthcare, Higher Ed, and Transportation wit...Alithya
Oracle OpenWorld 2019
Learn about Alithya's Capital Portfolio Planning process that helps capital intensive organizations manage the request, prioritization, approval, and execution of multi-year capital investment portfolios. Learn how we can eliminate the "seven challenges of capital programming" with our proven approach, rooted in real-world projects to streamline the collection of new and recurring capital investments all the way to placing assets in-service.
Overview profitability and cost management cloud servicesAlithya
The Need for Profitability & Cost Management, Oracle Profitability & Cost Management Cloud Service Overview, Oracle IT Financial Management – prebuilt content on top of PCMCS
Presented at Oracle EPM Day Montreal 1/22/19 by Mike Killeen, SVP, Alithya
DRM and the Importance of Metadata Management in Finance Emtec Inc.
Organizations are trying to keep metadata in sync relative to the changing business climate. Trying to keep metadata consistent throughout the organization is also time consuming-yet not impossible. Learn how to approach it with success by a systematic application process.
A publication of the leading Greek newspaper "Proto Thema" on Dimitris Tsigos participation to G20Y and G20YES conferences, representing the young entrepreneurs of Europe
Indian Pharma - Top Guns Brainstorm at BrandStorm and FFE 2015Anup Soans
Indian Pharma's top talent from leading MNC and Domestic Pharma companies, Pharma Consulting firms like PwC and Healthcare Communication experts from Medulla - CEOs to SBU Heads will share their knowledge at BrandStorm and FFE 2015 on March 13th and 14th at The Westin Hotel, Mumbai.
Big is bad. At least that has become the view of many individuals about big banks ever
since the financial crisis of 2007‐2009. The fear is that if a big bank gets into trouble, its
problems will infect other financial institutions and threaten the entire economy. In
theory, of course, regulators have long been expected to prevent banks from reckless behavior
and to shut down failing banks in a timely, orderly, and cost‐effective manner.
Qual'è lo stato e quali le prospettive dei mondi virtuali ad aprile 2013? Ne abbiamo parlato nell'isola Imparafacile in Second Life, ospiti della quinta serata di Gate42 – Prove pratiche di futuro
Removing the barriers to business transformation with ArchiMateCorso
Typical Entry Points for Enterprise Architecture
What is ArchiMate?
How ArchiMate helps business transformation
Current tools used to manage business transformation
The following document contains case study related to the startup my friend started, DIGITERIA.NET . Due to the changing nature of our startup, we moved to ERPAL, which is a web based ERP solution, ideal for small/medium enterprises.
Research performed by IFS North America on the increasing role of project management as an executive discipline in manufacturing. Also covers the importance of project management in returning to full productivity after the economic recovery.
When this New York-based leading lender – known for providing small business loans – wanted to scale their business, TVS Next partnered with them to bridge the technology gaps, helped the lender scale 5X, and put them on the path to achieve $500M in revenue.
Turning your Excel Business Process Workflows into an Automated Business Inte...OAUGNJ
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Choosing the right software is only part of the game . Making change needs a plan.and commitment.
Making sure yourproject is well defined, well resourced and well sponsored is the art a PM project success.
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Sam and Jessica faced a problem that many product managers face: their customers wanted better analytics and reporting, but analytics wasn’t the core function of the SaaS product Sam and Jessica manage. To make things tougher, they needed something flexible, scalable and capable of serving different user types.
Similar to A brief on IT past present & what lies ahead (20)
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These are 5 Fraud Cases Discovered by means of "Data Trends". All 5 were identified by analysis of Data simply. Pursuing to confirm the Fraud required more effort and which required in some cases to review system reports and interviews.
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Alt. GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using ...James Anderson
Effective Application Security in Software Delivery lifecycle using Deployment Firewall and DBOM
The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
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GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...James Anderson
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The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...
A brief on IT past present & what lies ahead
1. A brief about IT Dept Activities in
all tenses Past, Present and
Future. Emphasis on Accounts.
Ghassan Kabbara, CISA
January 8th 2007
2. My Profile
Strong background in IT/IS management combines
experience as Group IS Manager and Consultant in
Information Systems, with ability to develop and deploy IT
plans that achieve strategic business goals. Over 22 years
Work Experience . 12 years experience in Auto Dealer
Ships and over 4 years Consultancy in Inventory
Management. Consulted over 20 Companies to-date.
Experienced in building, leading and motivating
teams of up to 25 employees.
A professional Manager with over 16-year track record in
information systems management. Ability to streamline
and maintain focus on multiple Projects. Strong Analytical
Skills.
I have also played a crucial role in the Financial
management & Control of the companies I worked for /
Consulted by discovering to date half-a-dozen fraud cases.
3. EMPLOYEMENT HISTORY
Jun 2005 – Present Mutawa Al Kazi Co Info
Systems & Dev Mgr/Automotive Consultant
2003 – 2004 NAPESCO, Kuwait
Systems Dev & Quality Mgr
2002 – 2003 Mass Consultants, Kuwait
IT Project Manager & Consultant
1998 – 2002 Al Sayer Group, Kuwait
Group Info Systems Mgr
1992 – 1998 Arabian Motors Group, Kuwait
IT Manager
1989 – 1992 Management Info Systems
Software Dev Manager / GM
1987 – 1989 PROJACS, Kuwait
Training Coordinator / Instructor
4. Consultancies to date…
NAPESCO – Consultancy for Review and evaluation of
ERP Vendors. Prepared RFP.
Al Zayani Group – Conducted Review of IT Department
operations and made recommendations for
Improvement and documented a Plan of Action.
Mutawa Alkazi – Conducted Review of IT department
operations and made assessment of Internal
Departments utilization of IT Systems.
IMCO – Evaluation and Recommendation of Accounting
Applications and HR Solutions; Frequent Reviews and
Audits of systems.
Consultancies over 2 years old:
CONCO, OAPEC, MASS, PROJACS, CCC, S&B, EXACT
Dubai, Horizon, KIA, Canar, and many more…..
5. IT Dept Structure
IS & Development Manager
Senior Analyst Developer 1
Analyst / Programmer 2
DBA / Programmer 1 (Part Time)
Part Time Developer 1 (Legacy)
Systems Administrator
IT User Support (Sherhan & Hunaif Sites)
6. Brief of IT Setup before my joining:-
Multi OS & Decentralized Systems.
Different Platforms (Clipper, Oracle8i,9i.)
No Software Development Leader
Each System was designed by a different
Programmer.
What was migrated from Clipper was
migrated as is.
Hard Ware / Servers / Computers all
outdated.
No Licensed Software
7. Brief of IT Setup before my joining:-
System Went Live in an absolutely Short Time
Period. (Min End User Involvement)
No Documentation Exists.
GIGO phenomenon. (No controls for Data
Capture)
Too much Hard coding of Business Rules that
have been inherited from old legacy have been
coded in new application.
Vast amount of Reporting being Generated.
Too much Centralization in Accounts and that is
still a Fact to-date.
8. Why I was hired in the First place!
I was hired to lead the IT Department & co-manage
Inventory/Rental Departments; and as such
management has made a decision 18 months ago to
hire me on a Full time basis to Enhance the existing
system (complete the Development Project), Review &
Enhance Business Processes and Co-Manage the
Inventory / Rental Operations. Basically get it out of its
comatose state it was in.
I had prior to joining made recommendations to
purchase an Auto-Dealer ERP application.
Other consultations on IT Operations were made as
well, in the last 3 years by IT consultants.
During First two months of Employment a company
was pitching to Out-Source all IT services.
9. Back then in November 2004 I had made
recommendations to Purchase an eRP
Dealer Ship application (DMS).
Now after having had sufficient
intelligence about our operations in the
last 18 months; I can candidly say that
our Current Setup is not geared to
undertake such a Project, unless first a
“Change Management” Program is
enforced. Call it Culture Change if you
wish.
10. My IT Strategy
Again bearing in Mind that I am the “OUT-
SOURCE” and was hired to extend the Life of the
Current System and introduce incremental
Changes for better hopefully. I formulated a Plan
to First Address all the Centralization and
Migration of the decentralized Databases.
But First it took over 4 months to understand the
existing design before formulating the plan. I had
no documentation to refer to.
I had presented to MD 3 months after my
employments my Observations to-date and again
re-confirmed that there was a big challenge
ahead, as the system needed a major Overhaul.
14. Meanwhile I kept trying to
penetrate the Information Arena of
our Accounting Department to
Under take a Process Mapping
Project. Unfortunately this was not
accomplished.
15. The “Family Business” Phenomena
To begin with We do not have a Clear
Vision, Mission Statement or Business
Goals as such.
We do not even have an HR Strategy in
the company. Simple things such as a Job
Description are not in place.
This is a Family business where Decision
making is very much Centralized.
Unfortunately this is the Major Bottle
Neck for the business.
Gentlemen these are the Facts!
16. Project Objectives
It was and still is part of my plan to one day secure a ready
made ERP into the Organization. So my Current Strategy was in
affect addressing two very important issues:-
1. I was merging the Data from Decentralized
Databases to a Centralized Database that would
eventually be used for Historic Data Migration to
any eRP DMS.
2. I was bringing together all our data into one
repository. to have better visibility of our real
time Business Transactions. And centralize all
Executables of our application, for optimizing the
Programs Change Control Process, security,
maintenance, cost reduction in licenses..
17. Project Objectives
Another Project that was a personal Challenge for me was the
re-implementation of the Rent-A-Car Application (ARMADA).
This project again served two business Purposes:-
1. Utilize what We’ve paid for as it had been shelved after two
attempts. And of course Phase out CLIPPER. Lots of resistance
from End Users.
2. As a Pilot Project to monitor the End User Commitment to this
Project and to see if they would take Full Owner ship of the
Application. (This was a vital measure in order to gauge
progress of system utilization; IT had not developed the
Application. So in theory the Internal players were the End
Users (Rental & Accounts) and External Player (VOYAGER).
Again although the Project Went Live with a lot of Commitment
& Push from my end; To-date there has been no self reliance.
The system is being used only for Contract Opening and
Closing. The P&L from Armada cannot be produced.
Symptom Check: If this project cannot see the light of day, what chances
does a Full Fledged eRP application have.
18. Current and Future Plans.
(Pre-requisite to a backend Accounting Application)
Phasing Out the Last of our Clipper Application Motor
Cycles and Power Products. Parts & Service to Oracle
Database. (Obstacles so far is the vast number of Junk
Data.) (Target Date End of First Quarter 2007)
Migrating Motor Cycle Sales Application to ORACLE 10g
and Forms 6i. (Target Second Quarter 2007)
Multi Franchise And Part Number Restructuring
Centralization of Customer Databases.
Ongoing Improvement of Systems. Refining of Process
for Body Shop and Parts Estimation. Integrating EPC
with Application………Revamp of Reservation & Sales
Application. Introduce a Used Car appraisal module.
Maybe one day break the ultimate barrier and Map the
Accounting Processes……
Still Waiting.. But the clock is ticking
19. Is our Existing Culture up to the
Challenge for a Full Fledged DMS?
An ERP implementation is not only an Info-Tech
project. It will bring about a change in the roles of
different departments, requiring different skill-
sets, change in the authority and responsibility.
(Armada Example)
In short, it will result in a change in the existing
power structure.
Be sure not to underestimate the complexity of
this change initiative.
In Summary we do not currently have what it
takes to embark on such a Major Undertaking.
20. Current Symptoms that prohibit us to
go down the Road of DMS (eRP)
Armada: No Ownership. Lack of commitment from
end users. No Reports being generated at Middle
Management Level. We Cannot run a P&L!
Sales & Prospecting Application: Again no
Ownership. Lack of commitment from end users.
GIGO phenomenon. Extra burden on Accounts
Personnel to re-input Customer and Sales Info.
Parts Application: No Forecasting to HBD. Being
Reactive to Business Situations. No policies in
place. Ordering Module is undergoing an
Overhaul.
Accounts: Do Not Enter. Confidential.
IT=EDP
21. A Sample Problem due to
Centralization.
There has been a Stock Reduction in Inventory in
the last 16 months, yet this is not reflected in
Financial Reports (B/S).
Using a metaphor we have a sub-ledger
(Inventory Stock App.) and a control Account
(Stock Account in GL). The GL has been touched
directly (provisioning) in the past which has in
essence distorted any means for reconciliation.
The Stock Cycle has now been affected. We have
two sets of Cycles for Purchases, Stock, and
Sales.
22. Sales Cycle from multiple sources
affects P&L and B/S. And Reconciling
Nightmares
Stock
Purchase Sales
Cash
Sales
Stock
Purchase
Cash
Source:
Inventory System with
Stock Value without
provisioning or Aging.
COGS for Slow moving is
reflected with WAVG
Target:
G/L Account Summary Stock Value
With Provisioning.
COGS for Slow moving cannot
Be identified. COGS Inflation.
Stock Discrepancies
Provisioning
& Write Off
23. So even if we were to address an Accounting
Application we will not solve the Crux of our
reconciliation problems. Unless a tight integration is
possible between the source applications and the
Accounting Application.
Our Aim is to interface all Transactions that have
Financial Impact into the Accounting Application
periodically. It is our objective to eliminate Manual
Postings, Adjustments in the GL for those respective
Accounts that are affected by from the Sales, Service
and Inventory Modules
If we are unable to do so now with the available
resources, we definitely cannot do so later.
My approach is to introduce incremental improvements
to the Business Bottlenecks.
24. One Important Note:
Before we can even consider to undertake
a new DMS eRP project the majority of
listed projects need to be finalized. (Only
of course if we intend to migrate historical
Data to the new application).
We are an Auto Dealership and as such
the eRP should be a vertical application
with proven track record for Auto
Dealerships. Any Accounting Module in a
DMS should address the majority of our
accounting requirements.
25. Important Note: Second Part
We have to-date completed many
successful Innovative Projects and as
such we have already begun to see the
added value to some areas of the
business.
Other Successful Projects:
(e.g. Revamped Business Processes, Stock
reduction, Intro of Prospecting App, Automated
Work Order Requests, CR, Improved Controller
Screen, Recall-Campaign, Service Follow-up,
Controlled Transfer Module of Fleet from RAH
to Used,P&L for Rental Fleet, and much more.)
26. To Recap: Why Accounts Application
to-date is not being addressed?
Internal Politics: No Cooperation & Commitment from
Accounts to gather requirements and map processes? We
cannot proceed without having a Requirements Document.
We are unable to Currently undertake such a project until all
applications are on a common platform. Our Accounting
Interface Applications are all hard coded and these need to be
parameterized to address any potential Chart of Accounts.
It would not be Wise to purchase an Accounting application
now, undertake a lengthy project and come late 2007 when
we might need to make the change to a Full Fledged ERP,
which will already have an Accounting Module in place. (DMS)
We would have to halt all projects in IT to focus on the
Accounting Project and as such would be in a catch22
situation.
Not Satisfied with the current state of interaction being
received from Accounts. Its one way street in information
sharing. This needs to be Addressed.
27. Its all about Processes
I have already recommended that most of Accounts
Problems could be due to too much Centralization of
Processes, duplication and excess manual controls. This
overload of work efforts are an indicator where part of the
solution is starring us right in the face
By Mapping the Processes we can gradually identify the
Bottle Necks and then offload Accounts from having to do
lots of Manual Work. Further more the Mapped Processes
can eventually be used as part of our requirements
Document for an Accounting Application.
What are the problems we currently face in Accounts
Department?
And if we do need an Accounting System in haste, it is
because of Technology and not functionality issues.
I wonder how many Spreadsheets / (bootleg) Documents are
being annually compiled by Accounts?
28. FINANCIAL
ACCOUNTING
SYSTEM
CAR SERVICE/
BODYSHOP
MCPP PARTS
& SERVICE
MCPPSALE
(MOTOR
CYCLE.
POWER
PRODUCTS,
ACCESSORIES)
USED MCPP
SALE
USED MCPP
SALE
CAR SALE
NEW CARS
PARTS
Automated
Automated
CompleteManual
CompleteManual
FloppyDiskettes
FloppyDiskettes
ScriptRunning
Manually
ScriptRunning
Manually
CURRENT INTERFACING TO
FINANCIAL ACCOUNTING SYSTEM
29. Benefit Of Customer DB Centralization.
Uses Customer Info for
Credit Control. Customer #
In systems = Customer # in
Receivables. Option to blacklist
Customers
30. Lets take a look of some of the Face
Lifts our application has had….. And
also a couple of the processes we
have mapped and used to Refining
the Process.
37. A Little Stats (source TRACK IT)
35% of Requests
15% of Requests
15% of Requests
38. Break down of Finance WO by Type
Break Down of Work Orders for Finance
0
10
20
30
40
50
60
70
80
90
Total 80 60 54 50 49 48 40 25 20 15 12 8
MCPP
Application
Application
s
Parts
Application
Reports
Vehicle
Application
Armada General Enquiry
Service
Application
Hardw are Netw ork Mistakes
MCPP is decentralized. Current
Project on Hand to phase out
From Clipper Environment.
39. IT Department SWOT Analysis
Show me the
company’s SWOT
Analysis and I’ll
Show you mine.
40. Summary
Predicament is not whether we require an
Accounting Application; that is inevitable.
Its only a question on time.
Its Whether we require a Full DMS
(with a built in integrated FA module)
Versus
An Accounting Application from a third
party Vendor.
41. We should asking?
Why should we implement an ERP package?
Will it significantly improve our profitability?
Will it lead to reduced delivery times for our
products and services?
Will it enhance our customers’ satisfaction level in
terms of cost, delivery time, service and quality?
Will it help reduce the cost of our product?
Will it enable me to achieve the same business
volume with reduced manpower?
Will it enable me to reengineer our business
processes?
Apply the Same set of questions to “Why we
should implement an Accounting Package”
42. Quote for the Day.
“You can not find a solution using the
same thinking that created the problem”
Albert Einstein
To Achieve any measure of “Success”
Investment in IT must be accompanied by
substantial changes in business
operations & processes & changes in
management culture, mind-set, &
behavior.
Absent these changes; investment in IT
can be a waste of precious investor
resources.
G. Kabbara
43. Implementing New Information Systems..
By John Silltow. MD, Security Control and
Audit Ltd.
Organizations invest in information systems for a variety of
reasons. Some want to resolve technology problems with
their old systems. Others want to improve the effectiveness
of their current business processes. Still others want to create
significant change and improvement in their organization’s
overall business.
Irrespective of the reasons for purchasing them, the task of
implementing a major new system, in anything but the
smallest organizations, is a complex and risky project. There
are many classic errors that lead to delay, lack of benefits,
and failure, yet other routes lead to success, timely
implementation, and short and long-term benefits.
One important aspect to keep an organization on the track to
success is to understand what is being implemented and why.
This can be achieved by process analysis.