6.3 Refining, Prioritizing, Backlog Value Management v3.0

Refining, Prioritizing,
Backlog Value
Management
V3.0
1
Presented by Jacqueline Sanders-Blackman
copyright 2021 @ techexpressoconsulting.com

6.3 Reﬁning,
Prioritizing, Backlog
Value Management
4

6.3 Reﬁning,
Prioritizing,
Backlog Value
management
• What’s in your Backlog? Got Debt?
• Capacity versusVelocity
• Why,What, How – Negotiables and
Non-Negotiables
• Not Ready – Not Done
• Sprint Goals versusTeam Goals
• ConﬁdenceVote = Diversity & Inclusion
5

Shopping
Cart
Challenge
6

Consensus
versus
Majority
Rules
7
Fist of Five ConﬁdenceVote
No!
I am not in favor.
It is a mistake to
move forward.
Whoa
There!
I need to discuss
major issues
before moving
forward.
OK,
but...
I ‘m comfortable
but want to
discuss minor
issues.
We’re
good.
I ‘m not 100%
on board but
I will support the
team decision.
Yes!
Good idea!
I will work on it.
Heck
Yeah!
Great idea!
I will be a
champion.

8
❖ Negotiation
❖ Questioning and Analysis
❖ Context and Background
❖ Prioritizing
❖ Value Management
❖ Changing Priorities
❖ Alignment & Agreement

● Healthy Backlog
● Well-Rounded
Backlog
● Breaking Epics
into Stories
● Relative Sizing
● Story Details
(Acceptance
Criteria)
● Estimation
(Order of
Magnitude)
● Prioritization
9
Continuous
Refinement

Impact of an
Unhealthy
Backlog
❏ Running out of work
❏ Hidden Complexity
❏ HiddenWork
❏ Unpredictable Outcomes
❏ Inconsistent Flow
❏ Overcommit / Under Deliver
❏ Trust Erosion
10

Backlog
Reﬁnement
Funnel
11

Let’s
Discuss
12

What Goes in
a Backlog
13
BACKLOG
ISSUES
S
P
I
K
E
S
T
E
C
H
D
E
B
T
E
P
IC
/F
E
A
T
U
R
E
S
LATER
NEXT
NOW
UX Design

Capacity:
Scenario
#1
14

Capacity
Scenario
#2
15

16
2-3 Sprints of Work
Product
Backlog Item
Epic #1
Product Backlog
Team Backlog
Story/Tasks Board
Sprint Backlog
Story 1.1
Story 1.1 -
Task #1
Product
Backlog Item
Epic #2
..
Sprint Backlog
Story 1.2
..
...
Story 1.1 -
Task #2
Why
What
How

17
RealWorld
Application
Puppy Pig Cow Elephant
Les han
Day
1 - 3 Day 4 - 7 Day 8 - 10 Day

WhatTo
Consider -
When
Estimating -
LOE?
❏ Complexity
❏ Risk
❏ BusinessValue
❏ Cost of Delay
❏ Dependencies
❏ Unknowns
❏ Stability
18

Business
Value
Relative
Points
0 - Cost of Doing Business/Non-Functional
1 - Low Loss Avoidance
3 - Medium Loss Avoidance
5 - Signiﬁcant Loss Avoidance
6 - Low Sales Potential
8 - Medium Sales Potential
10 - Signiﬁcant Sales/Revenue Potential
19

20
BusinessValue
versus Size
Decisions
13
Awesome
Features
Smaller, Cheaper
Awesome Features
8
Big Bang versus
Quick Wins?
What’s the Right
Balance?

Card
Conversation
Conﬁrmation
(Acceptance
Criteria)
21
Helps Fast
Track
Prioritization

Non-Functional
Requirements
User Related Non-Functional
● Performance
● Security
● Usability
● Compatibility
● Accessibility
● Flexibility
● Disaster Recovery
Important toTeam
● Maintainability
● Portability
● Reusability
● Testability
● Tech Stack
● Monitoring
22
Important to Business
● Time to Market
● Cost Avoidance
● Flexibility
● Market Reach

Technical
Story
Examples
Option 1 (In the Story Format)
● As a systems engineer I need to refactor the XYZ
subsystem using ABC pattern to improve
“robustness”.
● As a system engineer I need to create an enterprise
service bus for communication between components to
reduce coupling / improve throughput
Option 2 (Non-Story Format)
● Subsystem XYZ needs to be refactored using ABC
pattern to improve “robustness”
● An enterprise service bus is needed for communication
between components to reduce coupling/ improve
throughput
23

1. Product Manager reads a
feature and/or story
and answers questions.
2. Team estimates relative
size.
This includes testing eﬀort.
3. Team discusses and compares.
4.Team estimates again.
Repeat until consensus reached.
24
StoryWriting
Workshops
Template

Questions to
Ask Daily
25
Is our backlog healthy? Do
we have 2 - 3 Sprints worth
of work?
Are we replenishing
as fast as we are
burning down?
Do we have enough time
allocated to look ahead to
ensure we are prepared for
our planning sessions?
1
3
2

Types of
Backlog
Item
26

Let’s
Apply
It!
27
Continuous Improvement Backlog

28

Workshop Follow Up
Additional Content
29

Team
Goals
Good
Enough
(For Now) SOLUTION
“Good Enough”
GOAL
“Good Enough”
Hypothesis
Based Decreasing Priority
Decreasing
Priority
GOAL 1 GOAL 2 GOAL 3 GOAL 4 GOAL 5
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
MVP from Story Map

31
Current (As Is)
Future
Business
Requirements
User
Requirements
System
Requirements
Task
Process
Workﬂow
Needs
W
an
ts
Prioritization
Why What How
High Level
Mid Level
Detail Level
Business
Requirements
Framework

32

Additional
Recommended
Continuous Learning
Modules
33

8.0 Servant Leadership Introduction ofTopics Discussion/Activity/Templates Timing
Actionable Items and Coaching
Follow Up
8.1 Servant Leadership • Healthy Servant Leadership
• The Many Hats of a Servant Leader
• RADAR, GROW, LIVE, STEP , SPARK
• Self Coaching
• CoachingYourTeammates
- Servant Leadership Charter
-The Servant LeadershipWay of Speaking
- HavingTough Conversations
-Using Influence versus Power
90 min -Share with team some of your
takeaways, personal goals, ask
for help and get their buy in
8.2 Facilitation • Assisting the Exchange ofThoughts & Ideas
• Manage Engagement (Ebb & Flow)
• Visibility andVisualization
-Facilitating Empowerment
-Turning over and transition ownerships
-How to know what hat to wear coach, teach,
mentor, manage?
90 min -Work with the team to identify
new facilitation format and gain
agreement
8.3 Mentoring • Motivation Mentoring
• Direction and Goal Alignment
• Picking the Right Mentor
-ShareYourWay but Allow for OtherWays
-Self Reflection on your more of a coach or a
mentor
-What do you need help in
90 min -Set up 1:1 based on need
8.4Teaching • CrossTraining Skill Matrix and Strategy
• Adult Learning in aVirtualWorld
• Think and Do,Watch andThink, Feel and Do, Feel andWatch
-Teaching Simulations
-Using different teaching techniques
-Feedback on Areas for Improvement
-Let’s Discuss Gamification
90 min Create aTeam Profile and
IdentifyWhat they need -
mentoring, teaching, facilitation
8.5 Continuous Improvement (Six
SigmaThinking)
• Preventing problems versus solving them
• Getting a little bit better everyday
• You can’t improve what you don’t measure
• SIPOC Model`
-Aligning Metrics to the Agile Manifesto
-SIPOC team information radiators
-Teaching theTeam to Problem Solve
90 min -Revising Metrics, KPIs
-Incorporating new
measurements
- Setting up reward and
recognition inline with agile
8.6 Organizational Change • Need for Change –Validating theWhy
• Alignment versus Engagement
• 9 Corporate Culture Disfunction (Blame Game etc.)
-Dealing with people’s actions and reactions
-Discuss dealing with the worst case scenario
-SL’s Managing your own stress / reaction
90 min -Preparing for 1:1 necessary
conversations
8.7 Leading Agile • Don’t Be the Bottleneck
• Servant Leadership GoneWrong
• Convergence and Emergence; Predictability and Adaptability
-Discuss Doing Agile versus Being Agile
-8 Agile LeadershipTools
-Discuss
90 min -Have a conversation regarding
transition
8.8Team EmpowermentTransition • HealthyTeam, Healthy Community Strategies
• Healthy Backlog, Healthy Roadmap Strategies
• Requirements, Estimating,
• Planing, Commitments and Scaling
• Information Radiators
-Team Profile
-Community Profile
-Audit Current Backlog
-Review Roadmap
-IdentifyWhen to Engage theTeam
-Teaching theTeam Day to Day Ownership
-Dealing with Uncomfortable Situations
-When/How to Escalate
-Giving and Receiving Feedback
-Looking for Red Flags (When to Intervene)
- How to Negotiate with the team
120 min -Create a working agreement
with the team
-Set up Feedback Session
8.0 Servant Leadership
34

6.0Team Agility Introduction ofTopics Discussion/Activity/Templates Timing
Actionable Items &
Coaching Follow Up
6.1Team Branding,Team Health, Ceremonies,
Working Agreements
• The Agile Framework Options (Kanban and Scrum)
• Ceremonies with purpose
• Working Agreements thatWork
• The Implied Ceremonies (i.e. Refinement, Problem SolvingWorkshops, Healthy
Backlog,Team Dynamics – Community Maintenance
- Niko, Niko Mood Board
-Team Branding Show &Tell
- SWOT
-Working Agreement
- Ceremony Kahoots
90 min -Improvement Backlog
-TeamValues
- Working Agreement/
Alliance
-Team Norms
6.2 Cross FunctionalTeam Framework • Cross FunctionalTraining – Complementary Skills
• Established Goals and Shared Accountability
• Communication, Collaboration and Coordination
-HealthyTeam Roles & Collaboration
-T-Shape Roles
- Continuous Learning
- Communication Practice
90 min -Knowledge Sharing
- CrossTraining Calendar
6.3 Refining, Prioritizing, Backlog Value
Management
• What’s in your Backlog? GotTechnical Debt?
• Capacity versusVelocity
• Why,What, How – Negotiables and Non-Negotiables
• Not Ready – Not Done
• Sprint Goals –Team Goals
• ConfidenceVote = Diversity & Inclusion - Fist of Five
- Healthy Empowerment & Accountability
- Making Decisions
-Team Goals
- Consensus
90 min -DoD, DoR
- ConfidenceVote
- Estimating, Capacity
Template Usage
- Relative Sizing (T-Shirts)
- Radiator
6.4 User StoriesTeamwork • Visual Requirements,Visual Facilitation
• User Story, Story Mapping and Use Cases
• Core Components of Software Development
-Healthy Stories
-Visual Requirements
- Missing Requirements Gap Analysis using
scenarios and examples
120 min -User Story Refinement
- Story MappingWorkshop
- Backlog Clean Up (Reset)
6.5 Shared Services & Dependency Management • Dependency Mapping and Planning
• Mitigation and Impact Analysis ROAM
• Requirements, Expertise, Activity Business Process,Technical
• Check-ins, Stand Ups, Quarterly Retros, Sync Up
- Scrum of Scrums
-Big Picture & Mitigation (ROAM)
- Dependency Profiles
9o min - Community/Program
Goals
-Working Agreements
- Knowledge Sharing
6.6Team Relationships, Dynamics & Maturity • Psychological SafetyToolkit
• Introvert and Extrovert Misconceptions
• Artificial Harmony, Fear of Conflict, Absence ofTrust, Avoidance, Inattention
• Growth and Maturity –Team Goals, Healthy and Happy
-HealthyTeamTemplates
-Team Check Up
-Team Reinforcements
9o min -Do Better Goals
-Communication Backlog
-RetroWorking Agreement
- Feedback Loops -Trigger
Objects
6.7 Confidence, Empowerment & Accountability • Rules for Managers – How to EmpowerTeams
• HowTeams can empower themselves
• MVP of Empowerment
-Healthy Stakeholder Management
-Managers roles
- Accountability to yourTeam and Managers
90 min - Stakeholder Map
- Ceremony RACI
6.8 No Carryover, Healthy Workflow, KPIs • Reliability, Capacity & Planning
• More finishing and less starting
• Commitment to deliverables, to flow, to capability, to community relationships
• Predictability Metrics
• Sustainability
-Healthy Metrics
- Measurements/ Metrics that matter in Agile
-Being Comfortable with commitments &
predictability
90 min -Using the Core Metrics to
Tell the Story
- GEMBAWalk -Visibility
andTransparency
6.0Team Agility
35

6.3 Refining, Prioritizing, Backlog Value Management v3.0

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to 6.3 Refining, Prioritizing, Backlog Value Management v3.0

Similar to 6.3 Refining, Prioritizing, Backlog Value Management v3.0 (20)

More from Technology Expresso Expresso-Consulting

More from Technology Expresso Expresso-Consulting (20)

Recently uploaded

Recently uploaded (20)

6.3 Refining, Prioritizing, Backlog Value Management v3.0