This document discusses time management approaches that organizations can take, including hiring a full-time employee to manage time, identifying targets, prioritizing tasks, planning, making decisions, and using information and communication technologies like software packages. It provides examples of how project management software allows scheduling meetings and workload, and creating calendars, timelines, and Gantt charts to plan sequential and parallel tasks for research projects.

1. 2.6 Use of ICT in Time
Management
By: Momina

2. What is Time Management?
¥ Finding + using the most efficient way
to complete tasks, in the MOST
acceptable periods of time with HIGH
quality.
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3. In simple words:
If you don’t plan, you
WILL fail.
Keep in mind that
wasted time cannot
be replaced
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5. Approaches to Good Time
Management
• The more organised a company is time
wise -> the more profitable they will
be.
How can organisations manage their
time effectively?
(Answered on the following slides)
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6. 1- Hire or have a Full time
Employee
• The organisation can either hire
consultants or they could hire full time
employees to work in the specific
department that manages time.
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7. 2- Targets Identified
• The person then needs to identify the
organisations long term and short term
targets.
• The steps that need to be taken in
order to reach these long term or short
term goals.
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8. 3- Prioritising
• It is vital that the targets for an
organisation are prioritised.
• And the appropriate resources must
be available in order to meet the
target.
For example: you can’t put in the
windows if u haven’t put in the walls.
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9. 4- Planning
• This is essential so that you know what
are actually doing when you start
creating the final product.
• In the long run it saves you time and
money.
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10. 5- Decision Making
• It is SOOOO important to make the
right decision.
• It greatly affects the time taken at
each stage
For example:
Buy windows before the walls are up, you need to find a storage place
for those windows, or if they break, you will have a loss of money
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11. 6- Use of ICT
• This is important especially for
organisations that need to
communicate with each other.
• Use of faxes and telephones make life
a lot easier.
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12. Use of Software Packages in
Time Management
Organising Meeting Times
Arranging Workload
Research and Development
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13. Organising Meeting Times
• Organiser packages  have a the
following functions:
 Organizing e-mails
 Contacts
 Tasks
 Calendar function
• The calendar function: allows users to keep
track of their appointments/meeting times.
1. Public Calendar: All employees can have
access to it to know who is free, when?
2. Private Calendar: Personal and may include
things like a dentist appointment
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14. Arranging Workload
• There are software packages (called predictors)
that have a stopwatch function, this allows the user
complete specific tasks within a given time period.
• This way the user can track how much time they
have spent on a specific task.
• This is especially useful for managers as they can
then see how much time is being spent on a task by
one employee
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15. Research and Development
Projects
• This is where business software's come in.
they all the organisation/company to
create:
a) Calendars
b) Timescales
c) Gantt charts
• There are two types of activity.
1. Sequential
2. Parallel
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16. Gantt Charts
• These charts are very useful when
planning out tasks that are involved in
a process.
• For example the manufacture of a car.
• Tasks are arranged in order so that the
parallel tasks finish at the same time.
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17. Sequential Activities
• These are the activities that CANNOT
take place until others have
happened.
• For example: putting on the roof
before the walls are up.
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18. Parallel Activities
• These are activities that are
independent of each other.
• For example: one set of employees
could be painting the house and the
other set could be mowing the lawn
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19. Construction Project Management
• This does not specifically refer to the
construction of a building.
• “It involves a critical path method of finding
the optimum time to be spent on individual
tasks.”
• Meaning: A time in which the tasks can be
completed quickly, efficiently and are of
high quality.
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20. Construction Project
Management
• Software used for this branch of work helps to
identify the progress being made with specific sub-
projects.
• It also helps in daily and weekly planning
• Since the employees and more importantly the
manager knows where and how time is being
spent, future plans can be made accordingly.
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