Effective project time management can significantly impact productivity and project success. This document decodes project time management, shares its most attractive benefits, and its five key processes. It also looks at four effective project management tools for better productivity. Original Source: https://biz30.timedoctor.com/project-time-management/?utm_campaign=slideshare&utm_source=slideshare

1. 5 Project Time Management
Processes To Boost Productivity
Source: Time Doctor’s Blog - “5 Project Time Management Processes To Boost Productivity”

2. Project time management is the practice of developing
and managing a project timeline to ensure it progresses
smoothly from inception to conclusion.
What Is Project Time Management?
Project time management
involves several processes,
including planning,
analyzing, delegating,
sequencing, monitoring and
managing project activities.
It allows businesses to fulfill scheduled
deliverables and overcome unforeseen obstacles
without derailing the entire project
1
Helping managers allocate resources effectively
and employees manage tasks efficiently.
2

3. 4 Major Benefits of
Project Time
Management

4. 1.Improves Productivity
Project time management skills help
minimize time misuse and maximize
work productivity.
It improves their work proficiency and
makes them more accountable for their
work performance.
It improves resource management
which is vital to improve work
productivity.

5. 2. Less Stress
Excellent project time management leads to
efficient use of one’s time.
This results in reduced stress from struggling to meet
deadlines.
This is critical for maintaining good physical and
mental health.
Moreover, the reduced stress makes employees
more likely to enjoy their work life

6. 3. Fewer mistakes
Excellent project time management leads to
efficient use of one’s time.
1
2
More time and less stress also help team
members focus on the tasks at hand.
This in result reduces the number of
distractions and mistakes.
3
This also help reduce overall costs since fewer
mistakes reduce the time expenditure on fixes.

7. Microsoft
PowerPoint
C
r
e
a
t
e
l
y
a
n
d
C
o
n
c
e
p
t
D
r
a
w
4. More Opportunities
Time management strategies help you
complete projects on time and within the
allocated budget.
1
2
Enhancing task and resource management
improves your employees work capacity
and scope for new opportunities.
Now, let’s look at the essential
processes of project time
management.

8. 5 Key Project Time Management Processes
Based on the Project Management Body of
Knowledge (PMBOK Guide), developed by the
Project Management Institute (PMI), there are a
few vital processes for keeping a project on
track.
A project manager can have a
lot on their plate, but the right
time management techniques
can help them improve their
team’s productivity.

9. 1. Create a Well-Defined Project Management Plan
Planning is an essential time management skill for
project management.
What are your internal deadlines?
What tools will be record the timelines and deadlines?
Who is responsible for each task and its completion?
Here are some questions on time management that your plan should answer:
1
2
3
.
You can support the project plan
with daily weekly, and monthly
goals. These goals should instill a
sense of urgency and purpose,
helping employees manage their
time constructively and meet
deadlines.
Creating a comprehensive and well- defined
project plan will ensure the timely completion
of a project.
It helps organize the project team members
and improve collaboration.

10. 2. Define Activities
It’s critical to define each project activity and task
based on the original work package. A work package
contains all the related tasks within a larger task or
project.
Creating a list of tasks necessary to complete the
project.
Create a work breakdown structure to break these tasks
into smaller steps.
1
2
A work breakdown structure
(WBS) is a project management
chart that visually organizes tasks
and sub-tasks in a project. WBSs
minimize time wastage when
completing objectives and
demarcates milestones to
measure progress.
Defining activities helps you better
understand the project’s requirements
and makes deliverables more
manageable for your team.
You can do this by:
What’s a work breakdown structure?

11. Once you’ve identified all the tasks
necessary for the project, you can start
examining dependencies and organizing
tasks based on their importance.
3. Analyze dependencies and Sequence Activities
One way is to create a network diagram to represent each project task
visually.
A network diagram consists of boxes with each project task and arrows
to depict their dependencies.
After identifying dependencies, you can move on to creating the order
in which tasks should be completed- also called activity sequencing.
For activity sequencing, you don’t need to assign durations and
deadlines to each task. Instead you should focus on creating an
efficient workflow.
But how do you identify dependent tasks?
Dependencies are tasks
within each work package
that depend on other tasks.
You’ll want to give tasks that
have many dependencies a
higher priority.

12. Evaluating the resources and durations required
for each task is necessary to execute
deliverables for a project perfectly.
4. Estimate Activity Duration and Resources
This activates the shipment process.
The customer receives the product.
The order is closed.
T
1
Customer orders a product or a
service.
Identify the employees, tools, materials and
other resources required for each project task.
2
Want to determine how long it should take to
complete each activity.
3
Accounting for work capacity and delegating
tasks efficiently will help boost quality
management and work productivity.
You could use Pareto Principle,
also known as the 80-20 rule. It states that 80%
of the results should come from 20% of your
effort. It means you need to prioritize the 20% of
tasks that will achieve the highest outputs.
Once you have estimated resources and activity
duration, you can review the entire framework to
see if it meets project timelines and budgets.

13. The last piece in the time management process is project
schedule management. To develop the schedule, you’ll need to
input the project activities and timelines into a calendar. And
once you’ve finalized it, you’ll need to monitor the task progress
and control the schedule.
So what does controlling a schedule entail?
5. Develop and Control Schedule
This activates the shipment process.
The customer receives the product.
The order is closed.
T
Customer orders a product or a
service.
Want to determine how long it should take to
complete each activity.
Accounting for work capacity and delegating
tasks efficiently will help boost quality
management and work productivity.
1
2
Schedule control involves regularly updating
the project status and following up with
expected deliverables.
It’s a crucial time management skill that
includes recognizing issues and addressing
them to ensure that you’re meeting project
objectives and timelines.
3
The schedule plan requires revisions throughout
the project’s lifecycle. Regular revisions based on
current progress reports streamlines project
activities and resource allocation.
Pro Tip: Getting feedback from various
project team members and stakeholders
can help improve the efficiency of the
project time management process.

14. 4 Tools for Effective
Project Time
Management

15. .
1. Time Trackers
Tracking time for each task is one of
the essential prerequisites of
effective time management.
1
It provides a detailed overview of the total time
required for the project and its tasks.
2
It provides insights into which tasks are the most
demanding, how each team member manages
their tasks.
3
It is a versatile project time tracking software
which will help with team management and
scheduling.
Time trackers are a highly beneficial time
management tool. This data is extremely
useful for improving time management
for future projects.

16. Time Doctor is a powerful time tracking and project
management software for employees. It’s used by
SMBs like Thrive Market and large companies like
Better Business Bureau to increase work productivity.
The Time Doctor app presents time data in timesheets and
productivity reports to deliver valuable insights on how
employees spend their time.
1. What is Time Doctor?
It helps you plan your project workflow and streamline time
management.
Here are some Time Doctor’s key features

17. Time Doctor has an easy-to-use time tracker
that lets you manually track time with the
click of a button.
A. Flexible Time Tracking
It gives employees the freedom to start, pause and
stop the timer at their discretion, helping them take
the breaks they need.
The app also has a silent tracking feature with no user
interface. When configured, it automatically tracks time
during fixed work hours without affecting employee
activity.

18. Time Doctor has an easy-to-use time tracker
that lets you manually track time with the
click of a button.
A. Flexible Time Tracking
It gives employees the freedom to start, pause and
stop the timer at their discretion, helping them take
the breaks they need.
The app also has a silent tracking feature with no user
interface. When configured, it automatically tracks time
during fixed work hours without affecting employee
activity.
Employees can also track their work time on the
Time Doctor mobile app for Android devices.

19. B. Project and Task Management
The project and task feature lets you create tasks under a
project and track each one individually.
Managers can assign these tasks to employees, helping
organize the workflow and track progress more
efficiently.

20. C. Project and Task Management
1
Time Doctor presents the captured time data in visually appealing productivity reports.
Insights from these detailed reports can help boost employee productivity and time management.
Hours Tracked Report : It provides time data for
selected periods, like a day, week or month.
Projects and Tasks Report : It shows how much time
your employees spent on each task and project.
Timeline Report: This report displays an overview of how
much time your employees spend working during a day or
week.
Web and App Usage Report: It displays that websites
and apps employees use during work hours

21. 2. Kanban Boards
1
A Kanban board is a project management
methodology that you can use to visually map
each activity of the project and its current
position in the workflow.
Here’s how it works:
1 Each project activity is written on a card with essential
details like who it’s assigned and when it’s due.
2
These cards are placed on a large board with
columns depicting the various stages of the project
cycle.
3
The cards are moved across stages as tasks are
completed, giving the team a clear view of how the
project is progressing.
Kanban boards are extremely
useful for time and task
management. You can create a
physical Kanban board or use
online software, like
SwiftKanban, Kanban Tool and
Trello.

22. 3. Collaboration Tools
1
Clear communication is a vital part of good time management.
You don’t want important emails getting lost in already
flooded inboxes.
Instead, you can try using one of these collaboration tools to
improve teamwork and employee productivity:
It’s especially significant when
it concerns relaying details of
the project or an important
task to employees and
stakeholders.
Zoom
Slack
Microsoft Project (MS Project)
Google Meet

23. 4. Gantt Charts
Delegates Tasks efficiently
Establish Accountability
Escalate Issues Faster
A Gantt chart is a type of bar chart that visually depicts
the project schedule. It’s a time management tool for
planning and scheduling complex projects.
The chart depicts information like tasks and
dependencies against deadlines.
It lets you identify the project’s critical path,
monitor progress and pinpoint delays in the
schedule.
Gantt charts are useful for project time
management as they help with prioritization
and resource allocation

24. Establish Accountability
Escalate Issues Faster
Blog Post source
To read more content
from Time Doctor,
visit our blog page:
Related Blog Post
https://biz30.timedoctor.com/project-ti
me-management/
https://biz30.timedoctor.com/