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10 Online Tools for Busy Nonprofits
This document provides summaries and recommendations for 10 online tools that can help busy nonprofits with common tasks like scheduling meetings, hosting online meetings, getting feedback on documents, tracking tasks, managing social media, emailing large groups, creating visuals, and facilitating donations. For each task, it describes a typical problem nonprofits face and then recommends a free or low-cost tool to address that problem, like using Doodle to schedule meetings when coordinating calendars, Google Hangouts for online video meetings, and MailChimp for emailing large subscriber lists. It also includes alternative tool options for each task category.
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10 Online Tools for Busy Nonprofits
- 1. 10 Online Toolsfor Busy Nonprofits Public Safety Canada January 28th, 2015
- 2. Hi, we’re fromTechSoup Canada Our mission is to help nonprofits use tech
- 3. We make technologymore affordable through the Technology Donations Program Register your charity, nonprofit or library to see which products you’re eligible for: www.TechSoupCanada.ca/Getting_Started
- 4. We create andcurate tech resources facebook.com/techsoupcanada techsoupcanada.ca/blog meetup.com/toronto-net-tuesday @techsoupcanada
- 5. We are partof a global network 60+ countries served worldwide $3.9+ billion worth of technology donated 600K+ nonprofits reached
- 6. We’re a smallnonprofit based in Toronto and a program of the Centre for Social Innovation
- 7. Today’s speakers are TierneySmith Program Manager at TechSoup Canada Keep in touch: @tierneys Joyce Hsu Communications Lead at TechSoup Canada Keep in touch: @fuuyin
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- 9. 1 2 3 4 Schedule meetings Host onlinemeetings Get feedback on documents Get input Tools that make it easy to work with others
- 10. Track ideas Track tasks Managesocial media accounts Tools that make it easy to stay organized 5 6 7
- 11. Email large groups Makequick visuals Facilitate donations Tools that make it easy to engage your supporters 8 9 10
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- 14. Finding a time thatworks for everyone PROBLEM!
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- 16. Doodle1 It’s free, availableonline and mobile friendly OTHER IDEAS WhenIsGood, Meetifyr, Zeeyoo, Minutes.io, Meetin.gs Use Doodle to suggest meeting times and find out when others are available, and let others see your calendar and book meetings with you.
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- 18. You need tomeet with people who aren’t physically close by PROBLEM!
- 19. SOLUTION: Google+ HangoutsVideo Call2
- 20. Google+ Hangouts VideoCall2 It’s free, works on multiple devices and platforms OTHER IDEAS Skype (free, up to 10 people), GoToMeeting (discounted, up to 25 people), TeamViewer (free for personal use, up to 25 people) Host online meetings for 10 people (unlimited if you use Hangouts on Air). Invitees can join via phone or computer headset. You can share your screen and work in the same documents.
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- 22. Your one documentturns into multiple versions – each with its own changes that you need to incorporate PROBLEM!
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- 24. Google Documents3 You canhave multiple editors at the same time, have discussions directly in the document (in comments) and view previous versions at any time. It’s free (Google for Nonprofits), available online & mobile friendly. OTHER IDEAS OneDrive + Microsoft Office Office 365 Word App
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- 26. Getting input canbe a very manual process PROBLEM!
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- 28. Google Forms4 It’s free(Google for Nonprofits), works on multiple platforms and mobile friendly OTHER IDEAS Wufoo, SurveyMonkey, Polldaddy Quickly create forms with different types of questions. Submissions are automatically added to a spreadsheet and you can embed your form on a website.
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- 31. Your ideas areall over the place and it’s hard to organize them PROBLEM!
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- 33. Evernote5 It’s free (withoptions to upgrade), available online and mobile friendly OTHER IDEAS Mind mapping tools (e.g. Mindmup) Easily capture pictures, audio notes and text. You can also tag your notes and access them anywhere.
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- 35. You have toomany tasks to track and too many people involved PROBLEM!
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- 37. Trello6 It’s free, availableonline and mobile friendly OTHER IDEAS Asana, Central Desktop, Wunderlist You can make cards for each task and drag & drop them wherever you like, organize cards into lists and create a group board to assign tasks to multiple people
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- 39. You need tostay on top of social media but you have too many accounts PROBLEM!
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- 41. Hootsuite7 It’s free (upto 5 profiles, paid plan starts at $9/month, 20% discount for qualified charities) available online and mobile friendly OTHER IDEAS Tweetdeck, Postling, Buffer View all social media accounts in one place, schedule social media posts, track how many people click on your links and basic analytics.
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- 44. You need to emaila large group of people but you may be blacklisted as a spammer PROBLEM!
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- 46. MailChimp8 It’s free for<2,000 subscribers (above that, 15% off for nonprofits), available online and mobile friendly OTHER IDEAS VerticalResponse, Constant Contact, iContact Easily create professional & responsive emails, manage multiple subscription preferences, find out how many people opened & click your links
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- 48. You need professionalgraphics but you don’t have the right expertise (or time) PROBLEM!
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- 50. Canva9 It’s free (premiumimages are available for $1 each), available online and works on multiple platforms OTHER IDEAS PicMonkey, Pixlr, Ribbet, Fotor PHOTO RESOURCES Pexels Create posters, pictures and more with professional templates. Easily export them as PNGs or PDFs.
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- 52. Your donation forms aretoo convoluted or lacking (e.g., can’t accept certain payment options) PROBLEM!
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- 54. It’s free, allows donorsto view their tax receipts online and mobile friendly OTHER IDEAS CanadaHelps Easily take donations on your website that accept all major credit cards & automatically creates tax receipts for your supporters. SOLUTION: Chimp.net10
- 55. Constituent Relationship Management Sumac,Salesforce, CiviCRM Back office software Google Apps, Office 365 File sharing Google Drive, OneDrive Pro, Box.net, DropBox (SiteDrop) Project Management Smartsheet, Basecamp, Asana, Trello Other software for you to consider
- 56. 1 Schedule meetings Doodle Hostonline meetings Google+ Hangouts Video Call Get feedback on documents Google Documents Get input Google Forms 5 Task ideas Evernote Track tasks Trello Social Media Hootsuite 8 Email large groups MailChimp Make quick visuals Canva Facilitate Donations Chimp 2 3 4 6 7 9 10 Questions?