Every project is different
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The last project was successful but the next project cannot simply repeat the same approach. To achieve success on the new project, it will be important to understand what factors may differ and require a different strategy this time. The website given provides resources for project managers.
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This document discusses key aspects of project management including:
- A project is a temporary endeavor to create a unique product or service.
- Projects go through various phases from initiation to execution to transfer.
- All projects must undergo a rigorous selection process to ensure they are strategic and aligned with organizational goals.
- The four main constraints of a project are cost, time, quality, and scope. Successfully managing these constraints is important for project success.
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The document provides information on project scheduling and sequencing activities. It discusses defining activities and milestones, building a work breakdown structure (WBS), estimating activity durations, defining dependencies between activities, and constructing a Gantt chart schedule to visualize the critical path. The key steps are decomposing work into activities, estimating times, identifying logical relationships, and using a Gantt chart to sequence tasks while considering dependencies and resources.
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Risk Management
This document summarizes a website that provides information and resources for project managers on risk management. It includes definitions of project risk, descriptions of the risk management process and tips for identifying, prioritizing, and managing risks. Specific topics covered include risk identification techniques, using a risk matrix, the risk register form, and different strategies for responding to risks such as mitigation, transfer, avoidance and acceptance. Flowcharts and diagrams are provided to illustrate risk management concepts and processes.
Requirements
The document discusses requirements for a project management website. It begins by providing examples of conversations between a client and thief discussing robbing a store. It then defines what requirements are, stating they are capabilities needed to solve problems or meet objectives. Requirements should be formally documented statements and not informal conversations. The document discusses different methods for gathering requirements such as interviews, workshops, and surveys. It emphasizes the importance of understanding user needs and business drivers to define the proper requirements.
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Stakeholder analysis
This document provides a template for conducting a stakeholder analysis with sections for naming stakeholders, identifying their interests and expectations, how they may impact the project, tactics for managing them, and prioritizing stakeholders. The template allows a project manager to systematically analyze project stakeholders.
Project charter
1. Project objectives (hierarchized SMART)
2. To what problem the project is a response ?
3. Priorities (Cost, Quality, Scope, Time)
4. Success criterias
5. Success factors
6. Benefits
7. Fondamental Business Need
8. High Level Requirements prioritized (MoSCoW)
9. Project description
10. Scope (What is in the project ? What is not in the project ?
11. Main steps, Key deliverables, milestone
12. Organization : who is involved and what role does he play?
13. High level Risks : main risks identified
14. Budget
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This document outlines how to develop a strategic project with a vision, key axes, and related projects. It recommends defining an overall vision and 3 strategic axes with objectives, then listing specific projects under each axis to work towards the vision and objectives. More details on strategic project management can be found at the provided website.
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What are requirements?
Requirements are like a contract between the stakeholder and project manager that outlines what needs to be delivered. They ensure both parties understand the goals and scope of the project. Requirements are documented in user stories or other documents to formally agree on the work.
What are requirements part1?
Requirements are conditions or capabilities needed by a user to solve a problem or achieve an objective. The scope of a project includes all the work, products, services, and results to deliver the specified features and functions. Project scope refers to the work needed, while product scope refers to the features and functions of what is being delivered.
What are constraints?
Constraints refer to non-functional requirements that place limitations on a system such as security, performance, safety, reliability, availability and conformity. Non-functional requirements are constraints or qualities that a system or component should satisfy and are not directly part of its functionality. Common constraints include security, performance, safety, reliability, availability and conformity.
What are constraints?
Constraints refer to non-functional requirements that place limitations on a system such as security, performance, safety, reliability, availability and conformity. Non-functional requirements are constraints or qualities that a system or component should satisfy and are not directly part of its functionality. Common constraints include factors like security, performance and reliability.
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This document discusses work breakdown structures (WBS) for project management. It begins by defining a WBS as a hierarchical decomposition of the work to be executed to complete the project deliverables. It then provides examples of different types of WBS including product, process, and hybrid WBS. The document also discusses best practices for developing a WBS such as identifying all work packages and assigning a responsible person to each package. Common pitfalls for WBS like using it as a task list rather than focusing on deliverables are also covered.
Risk Management
This document summarizes a website that provides information and resources for project managers on risk management. It includes definitions of project risk, descriptions of the risk management process and tips for identifying, prioritizing, and managing risks. Specific topics covered include risk identification techniques, using a risk matrix, the risk register form, and different strategies for responding to risks such as mitigation, transfer, avoidance and acceptance. Flowcharts and diagrams are provided to illustrate risk management concepts and processes.
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The document discusses stakeholder management for projects. It defines stakeholders as individuals or groups that can impact or be impacted by a project. It identifies the key steps as identifying stakeholders, understanding their interests and importance, planning engagement strategies, and controlling stakeholder satisfaction. The role of the project manager is to perform stakeholder analysis, identify how stakeholders are impacted, develop cooperation, and ensure successful project outcomes. Stakeholder management aims to increase support and minimize resistance through engagement, communication, and addressing concerns.
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The document discusses key elements to include in a project charter such as the project description, objectives, scope, assumptions, constraints, roles and responsibilities, stakeholders, steps, deliverables, and risks. It emphasizes that the charter is an agreement between the project manager and sponsor that defines the project goals, deliverables, schedule, and resources. It should provide a clear and shared understanding of the project for all involved parties.
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The document contains a long list of questions to clarify the scope, goals, stakeholders, timeline, budget, and other key details of a project. It seeks to understand the organization, activities, target audience, location, duration, team size, objectives, requirements, constraints, and potential risks involved in the project. The questions aim to fully define what will and won't be included in the project.
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This document outlines the requirements for a project including business needs, stakeholder needs, project objectives related to quality, cost, time and profitability. It defines the product and service scope and lists functional requirements such as priorities using MoSCoW methodology, assumptions, constraints, quality levels, and acceptance criteria. The document requires signatures from the project manager, hierarchy, and customer.
Stakeholder analysis
This document provides a template for conducting a stakeholder analysis with sections for naming stakeholders, identifying their interests and expectations, how they may impact the project, tactics for managing them, and prioritizing stakeholders. The template allows a project manager to systematically analyze project stakeholders.
Project charter
1. Project objectives (hierarchized SMART)
2. To what problem the project is a response ?
3. Priorities (Cost, Quality, Scope, Time)
4. Success criterias
5. Success factors
6. Benefits
7. Fondamental Business Need
8. High Level Requirements prioritized (MoSCoW)
9. Project description
10. Scope (What is in the project ? What is not in the project ?
11. Main steps, Key deliverables, milestone
12. Organization : who is involved and what role does he play?
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Your project should be strategic?
This document outlines how to develop a strategic project with a vision, key axes, and related projects. It recommends defining an overall vision and 3 strategic axes with objectives, then listing specific projects under each axis to work towards the vision and objectives. More details on strategic project management can be found at the provided website.
Why use a wbs?
A work breakdown structure (WBS) helps visualize and organize all tasks in a project, communicate the scope to the team and stakeholders, and identify any overlapping responsibilities to allow for precise estimation and decision making on project management.
What you know and dont know?
This document discusses different levels of knowledge - knowing what you know, knowing what you don't know, not knowing what you don't know, and not knowing what you know. It suggests focusing efforts on moving from not knowing what you don't know to knowing what you don't know. A website is provided for further information.
Whats the scope?
This document discusses the scope of a project and how it relates to cost, time, and quality. Specifically, it notes that the scope defines the cost, time, and quality aspects of a project, and that changes to scope can impact the projected cost, timeline, and deliverables.
Whats the priority for the stakeholders?
The priority for stakeholders on a project is often debated between cost, quality, and scope. While cost is important, quality and delivering the project within the planned scope are also high priorities according to many stakeholders. A project manager must work to balance all three factors in order to satisfy stakeholders.
Whats the impact of risks on your project?
This document discusses the impact that risks can have on projects, specifically calling out costs, time, quality, uniqueness, and scope as areas that risks can affect. It emphasizes that risks are an important factor to consider on any project.
What is a user story?
This document defines a user story and provides guidelines for writing effective ones. A user story follows the format of identifying a user or stakeholder, describing what goal they want to achieve, and explaining the value they receive. Additionally, good user stories are independent, negotiable, valuable, estimable, appropriately sized, and testable, known by the acronym INVEST.
What are requirements?
Requirements are like a contract between the stakeholder and project manager that outlines what needs to be delivered. They ensure both parties understand the goals and scope of the project. Requirements are documented in user stories or other documents to formally agree on the work.
What are requirements part1?
Requirements are conditions or capabilities needed by a user to solve a problem or achieve an objective. The scope of a project includes all the work, products, services, and results to deliver the specified features and functions. Project scope refers to the work needed, while product scope refers to the features and functions of what is being delivered.
What are constraints?
Constraints refer to non-functional requirements that place limitations on a system such as security, performance, safety, reliability, availability and conformity. Non-functional requirements are constraints or qualities that a system or component should satisfy and are not directly part of its functionality. Common constraints include security, performance, safety, reliability, availability and conformity.
What are constraints?
Constraints refer to non-functional requirements that place limitations on a system such as security, performance, safety, reliability, availability and conformity. Non-functional requirements are constraints or qualities that a system or component should satisfy and are not directly part of its functionality. Common constraints include factors like security, performance and reliability.
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Every project is different
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