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1. Document Control Management
8 – 10 September, 2014 | The Resource Space, Lagos, Nigeria
This course is available for IN-HOUSE; For Further information, please contact: Tel: +234 8037202432, Email: petronomics@yahoo.com. Web: www.thepetronomics.com

2. OVER VIEW
Document Control System is a very important part of any management system. With inadequate document control, a company can suffer great lost from using the obsolete documents to carry job. With excessive document control, company’s personnel feel that the documents to help them to carry out jobs but as an additional job to carry out. In the modern industrial world records are indispensable for daily operations and activities. Accurate and reliable information is essential for nearly every transaction. Word of mouth, personal identification and memory are often insufficient to provide accurate information. Records are needed for identification and evidence of business transactions. Maintaining accurate records that can be retrieved is essential to the continuation of every business. Fast retrieval of records has become so important that it is a major concern in business which is highly competitive these days. Mismanagement of records can be as hazardous for business as a disaster. The inability to find a necessary document, the misplacement of orders, or the misfiling of important document all will lead to a waste of time and money, as well as customer dissatisfaction.
LEARNING OBJECTIVES
The course has been designed to fulfill the following objectives:
 To understand the proper interpretation of Document Control System suitable to your Quality, Environmental or Occupational Safety & Health Management System
 To be able to develop an Effective and Efficient Document Control System to the company’s size, culture, complexity and needs.
 Be able to classify files to meet company objectives.
 Maintain proper files control to keep track of files
 Recommend and advice the company on proper filing equipment
 Formulate filing policies on retention and file transfer.
PERFORMANCE FOCUS Our programmes are significant investment for your workforce. They are designed to fill identified industry knowledge gap and provide hands-on applicable know-how that give participants a deeper insights on their deliverables. The various modules are cultured to encourage stakeholders to aspire the attainment of operational efficiency along the business chain COURSE CONTENT
Understanding the Requirements of Effective Document Control System
 Document Control Clause for ISO 9001, ISO 14001 and OHSAS 18001
 Definition of Documents & Records
 Difference between Documents & Records
 Documents needed ISO 9001, ISO 14001 & OHSAS 18001
 Effective Document Control Methods
Implementing Effective Document Control System
 Document Life Cycle
 Master list for Documents
 Document Numbering System
 Accessing Documents
 Updating Documents
 Distribution of Documents
 Control of Obsolete Documents
Effective Document Control System to Prevent Non- Conformities
 Preventing Non-conformities issued against ISO 9001, ISO 14001 and OHSAS 18001.
Document Review Flow Process
 Approvals
 Document Distribution Matrix
 Master, Controlled, Uncontrolled and Superseded Documents
 Electronic Filing StructureNaming Convention
 Interactions with project teams, engineering team, Project managers
 Tracking & Expediting
 As-built & Final documentation
 Electronic document management systems
Effective Record Management
 Introduction to Filing & Records Management
 Files classification methods
 File retention
 Techniques of file control
 How to manage active and inactive files
 How to choose proper filing equipment
 Transfer of files
CURRICULUM Document control helps you ensure compliance with industry regulations and reinforce quality management within your organization. Efficient and effective management of quality and controlled documents and other forms of data on a project are central to sustenance of project schedule and avoidance of unnecessary cost growth.
I got to understand better my job role, and the Facilitators are excellent, experienced and willing to share from their wealth of experience at any given point during the training – Abubakar (NNPC Retail)

3. WHO SHOULD ATTEND Document controllers and quality, environmental and occupational safety and health management representatives, lead engineers or anyone who has been entrusted to administer the document control system in the company. DELIVERABLES Our training programmes are exciting learning events. All participants during the programme entitled to all course materials and a certificate of participation. On a written request, we shall furnish you with a detailed report summarising our perception of participants’ strengths, areas for improvement and proposed action plans within four weeks of concluding the course. Our feedback process ensures your objectives are achieved by the conclusion of our training process. PROGRAMME FEE The programme fee covers tuition, course materials. Payment is due upon receipt of the invoice. Our cancellation policy applies. Document Control - N126,000.00 per participant IN-HOUSE TRAINING Petronomics Training can work with your organization to provide the course to meet your budget at your convenience (time and location) in the comfort of your working environment. This collaborative effort, emphasize actionable learning, the application of theory in practice and combine core business skills/technical knowledge with dynamic leadership training. If you would like to discuss possible collaboration in developing in-house training, please contact on the details below. REGISTRATION To nominate a participant for this training, kindly forward the details of your nominated participants, (i.e. name, email address, telephone nos.) and stating the course your participant are registered. To nominate a participant for this training, kindly forward the details of your nominated participants, (i.e. name, email address, telephone nos.) and stating the course your participant are registered. Business Development Desk Petronomics Training Telephone: 234 1 8426905-6 0803 720 2432 +971556985290
Email: ayantola.victoria@thepetronomics.com
petronomics@yahoo.com
www.thepetronomics.com
ABOUT US
At Petronomics, energy expertise is our resource and inspiring competence is what we enjoy. The application of knowledge in driving innovation and ultimately possibilities is the catalyst that steer a distinctive value proposition. Braced with visionary advisory board, inspired/cultured workforce and experience faculty, we provide superior intellectual resource pool that bridge competency gap for industry operators. The benefits of our expertise are accessible through learning programmes, research and conference services; a blend that sets us as the preferred pool, professionals approach to upgrade business skills THE LEARNING APPROACH In resourcing industry workforce competency, we develop skills and experience that employer’s value by offering a comprehensive range of flexible learning options to meet their learning and development needs through a broad range of learning approach that offers intensive and enjoyable experience to participants. Participants benefit from lectures, case study analysis, group discussion, workshop, and are also encouraged to learn from other managers and professionals on their programme by sharing ideas and experiences. We place a particular emphasis on group work where participants’ real life situations are used as vehicles for learning. FACULTY Key to our approach is the quality to the faculty members. Every faculty member on our 20 member team is rigorously assessed and contracted in line with our Standard Operating Procedure. Each of them understands that they have to deliver training and supporting documentation to the highest standard. They comprise of professionals with outstanding track records in their area of specialty. Whilst they bring to bear several years of hands-on experience in the industry, they are committed to knowledge growth and have an understanding of the link between strategy and knowledge capital. LEARNING ENVIRONMENT Our programmes are conducted in a decent and cozy environment globally. We ensure that our participants are relaxed to refresh in an ambience well conducive for inspiring and creative brainstorming that accelerate the learning curve of individual participants. In consolidation of our value chain, locations are carefully considered using our five star QC indicator like security, banquet facilities, accessibility and customer services. Our programme team works with the facility staff to ensure a personal and warm welcome to participants.