Disaster Planning Local state-federal roles and responsibilities


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Presentation by Jonathon York, Kansas Department of Emergency Managers.

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  • The Division of Emergency Management traces it program to the Federal Civil Defense Act of 1950. In 1975, the Kansas legislature repealed old provisions and reshaped the agency’s focus from pure war-time civil defense activities to preparedness for all hazards, emergencies or disasters. Federal statute is the Stafford Act. The State Statute which gives us our authority is Chapter 48, Article 9.
  • Mitigation refers to activities that are designed to:   Reduce or eliminate risks to persons or property, or   Lessen the actual or potential effects or consequences of an incident.   Mitigation measures:   May be implemented prior to, during, or after an incident.   Are often developed in accordance with lessons learned from prior incidents.   Can include efforts to educate governments, businesses, and the public on measures that they can take to reduce loss and injury.   Mitigation is accomplished in conjunction with a hazard analysis (which will be covered in Unit 4). A hazard analysis helps to identify:   What events can occur in and around the community?   The likelihood that an event will occur.   The consequences of the event in terms of casualties, destruction, disruption to critical services, and costs of recovery.   To be successful, mitigation measures must be developed into an overall mitigation strategy that considers ways to reduce hazard losses together with the overall risk from specific hazards and other community goals.  
  • Direction & Control: The system for managing resources, analyzing information, and making decisions in an emergency. Analyze the situation and decide how to respond Direct and coordinate response forces Use available resources efficiently and effectively Communications: Direct emergency responders in an emergency Establish, use, maintain, augment and provide backup for all types of communication devices Warning : Make available information to ensure that emergency responders and the public take appropriate protective actions to avoid death, injury, and damage to property. Public Information: Distribute accurate and timely information to the public regarding mitigation, preparedness, response, and recovery.
  • Evacuation : Protect the population in a safe and orderly fashion in an emergency Mass Care: Temporary shelter, food, medical care, clothing and other bare necessities Health & Medical: Emergency medical Hospital Public Health Environmental health Mental health Mortuary services Resource management: Complete picture of available resources is known to decision makers All resources are used appropriately and arrive where and when they are most needed Additional resources can be secured Accountability is maintained
  • The State of Kansas: Will gather damage information Augment local resources Request federal assistance, if necessary Governor implements State Emergency Operations Plan
  • Services Unit Communications Unit This unit is responsible for all communication aspects of SEOC operations.  Incoming calls and emails will be distributed by this unit to the appropriate location or email. In addition, this unit will field and collect information for ALL resource requests.  Information Technology This unit will be responsible for operations concerning networking and hardware issues.  The unit will assure: Computer log in capability Appropriate drive capability Network connectivity Hardware concerning network and telephone capability Note:  Please see the attachment “SEOC Communications” for the procedures for the following areas: State computer log-in instructions KDEM webmail access SEOC Operation/business incoming email protocol Phone usage instructions Incoming call protocol Cox computer usage Both internal (KDEM) and external (partner agencies) procedures are provided.  Support Unit Supplies This unit provides ESF 7—Resource management support.  The primary responsibility for this unit is to assure requests are filled when respective ESF units are unable to fill request with available resources.  This unit will search existing state contracts to fill such requests and draft new emergency contracts, if and when they are needed. Resource Status This unit provides the quality assurance in the logistics process.  When resources are tasked to the respective ESF or supplies (ESF 7) this unit assures requests are filled in a timely manner and provides updates on resource status.  In a nut shell, this unit is designed to make sure no requests fall through the cracks.  Resources (Log chief) Responsibilities include the functionality of above mentioned sections.  Responsibilities unique to log chief: Assign mission numbers Prioritize missions Send to appropriate ESF to fill request Resource request procedure/process The process will work as follows: Calls incoming for resource request answered by communications Information collected on resource request/mission tasking form by communications Mission tasking form delivered to log chief for prioritization, mission tasking number and assignment to ESF Appropriate ESF attempts to fill request If the request can be filled, the ESF fills request and updates resource status unit on status If request cannot be filled, request flows to supplies unit to search for existing contracts OR drafting of emergency contract.  Supplies unit updates resource status unit on status of request Log chief will supply plans with mission status for situation report
  • Emergency Support Functions: Provide information to the decision-makers Interpret and predict needs Support overall mission of the EOC thru own assets, statutes, and authorities Obtain resources Life safety and protection of property Intelligence gathering
  • Disaster Planning Local state-federal roles and responsibilities

    1. 1. Emergency Management Overview Jonathan York Response & Recovery Branch Director Kansas Division of Emergency Management
    2. 2. What is Emergency Management? <ul><li>Organized analysis, planning, decision-making, and assignment of available resources to mitigate, prepare for, respond to, and recover from the effects of all hazards. </li></ul><ul><li>The goals of emergency management are to: </li></ul><ul><ul><li>Save lives and prevent injuries </li></ul></ul><ul><ul><li>Stabilize an incident as soon as possible </li></ul></ul><ul><ul><li>Protect property and the environment </li></ul></ul>
    3. 3. Top Ten Kansas Hazards (Listed in order of probability) <ul><li>Tornado </li></ul><ul><li>Flood </li></ul><ul><li>Winter storm </li></ul><ul><li>Wild Fire </li></ul><ul><li>Wind storm </li></ul><ul><li>Hazardous Materials </li></ul><ul><li>Utility/Infrastructure </li></ul><ul><li>Drought </li></ul><ul><li>Hailstorm </li></ul><ul><li>Terrorism </li></ul>
    4. 4. Division of Emergency Management’s Mission <ul><li>To provide guidance, technical assistance and response 24 hours a day to reduce the loss of life and property. </li></ul><ul><li>Protect Kansans from all hazards by providing and coordinating resources, expertise, leadership and advocacy. </li></ul>
    5. 5. Division of Emergency Management <ul><li>Lead coordinating agency </li></ul><ul><li>Resource management </li></ul><ul><li>Disaster assessment </li></ul><ul><li>Prepare request for Federal assistance </li></ul><ul><li>Public information and education </li></ul><ul><li>Radiological and chemical consultation </li></ul><ul><li>State Emergency Operations Center (SEOC) </li></ul><ul><li>Lead the State Hazard Mitigation Team </li></ul><ul><li>Emergency Planning </li></ul><ul><ul><li>Primary for State Plan </li></ul></ul><ul><ul><li>technical assistance and approval of Local Plans </li></ul></ul><ul><li>Train staff and other emergency personnel </li></ul>
    6. 6. Laws & Statutes <ul><li>Federal Civil Defense Act of 1950 </li></ul><ul><li>Kansas Legislature reshaped agency’s focus to “all-hazard” preparedness in 1975 </li></ul><ul><li>Kansas Emergency Management Act KSA Chapter 48-9 </li></ul>
    7. 7. Phases of Emergency Management Mitigation Preparedness Recovery Response
    8. 8. Mitigation <ul><li>Activities aimed at reducing or eliminating the long-term risks to persons or property from hazards and their effects </li></ul><ul><li>Zoning/Building Codes </li></ul><ul><li>Levees </li></ul><ul><li>Floodplain buyouts </li></ul><ul><li>Safe rooms </li></ul><ul><li>Protective measures for critical infrastructure </li></ul>
    9. 9. Preparedness <ul><li>Building the emergency management community to effectively prepare for, mitigate against, respond to, and recover from any hazard </li></ul><ul><li>Plan </li></ul><ul><li>Train </li></ul><ul><li>Exercise </li></ul>
    10. 10. Response <ul><li>Time sensitive actions to save lives and protect property </li></ul><ul><li>Warn </li></ul><ul><li>Evacuate </li></ul><ul><li>Shelter </li></ul><ul><li>Maintain the rule of law </li></ul>
    11. 11. Recovery <ul><li>The effort to restore infrastructure and the social and economic life of a community to normal </li></ul><ul><li>Restore power and communications </li></ul><ul><li>Provide for basic human needs </li></ul><ul><li>Crisis counseling </li></ul><ul><li>Assess damage </li></ul>
    12. 12. Emergency Management Steps <ul><li>Identify hazards </li></ul><ul><li>Mitigate those hazards you can </li></ul><ul><li>Plan for hazards you cannot mitigate </li></ul><ul><li>Train for roles in plan </li></ul><ul><li>Conduct exercises based on plan </li></ul><ul><li>Improve plan </li></ul>
    13. 13. <ul><li>County Government </li></ul>
    14. 14. Disasters <ul><li>All disasters are local </li></ul><ul><li>Local resources must be committed first </li></ul><ul><li>State resources are available - funding is not </li></ul>
    15. 15. Overview <ul><li>Senior elected officials at each level of government are charged with the responsibility for the protection and promotion of public health and welfare </li></ul><ul><ul><li>Mayor </li></ul></ul><ul><ul><li>Chairperson of the Board of County Commissioners </li></ul></ul><ul><ul><li>Governor of Kansas </li></ul></ul>
    16. 16. Major Functions of Local Government <ul><li>Direction and control </li></ul><ul><li>Communications </li></ul><ul><li>Warning </li></ul><ul><li>Emergency public information </li></ul>
    17. 17. Major Functions of Local Government <ul><li>Evacuation </li></ul><ul><li>Mass Care </li></ul><ul><li>Health & medical </li></ul><ul><li>Resource management </li></ul>
    18. 18. County Declaration <ul><li>Implements the County Emergency Operations Plan </li></ul><ul><li>First step in accessing other resources </li></ul><ul><li>Activates mutual aid agreements </li></ul><ul><li>Protects jurisdiction from legal liability </li></ul><ul><li>Provides access to state assistance </li></ul><ul><li>Temporary suspends regulations regarding purchasing and contracts </li></ul>
    19. 19. <ul><li>State Government </li></ul>
    20. 20. State Responsibilities <ul><li>Gather damage information </li></ul><ul><li>Augment local resources </li></ul><ul><li>Coordinate activities among state and volunteer agencies </li></ul>
    21. 21. Governor’s Responsibilities <ul><ul><li>Declares a State of Disaster </li></ul></ul><ul><li>Commander in Chief-National Guard </li></ul><ul><li>Implements State Response Plan </li></ul><ul><ul><ul><li>Orders activation of State resources </li></ul></ul></ul><ul><ul><ul><li>Requests Federal assistance </li></ul></ul></ul><ul><ul><ul><li>Plays a significant role in public information </li></ul></ul></ul>
    22. 22. State Disaster Declaration <ul><li>Implements Kansas Response Plan to provide a coordinated response </li></ul><ul><li>Governor has powers to make, amend, and rescind orders and regulations </li></ul><ul><li>Does not provide any funds for local government or victims </li></ul>
    23. 23. Kansas Planning Partners
    24. 24. What is an Emergency Operations Center (EOC)? <ul><li>A central location from which government provides interagency coordination and executive decision making in support of an incident </li></ul>
    25. 25. <ul><li>State Emergency Operations Center </li></ul>
    26. 26. The role of the SEOC <ul><li>Provide the “big picture” view </li></ul><ul><li>Establish policy or resolve conflicting policies </li></ul><ul><li>Provide communications and messaging support </li></ul>
    27. 27. The role of the SEOC <ul><li>Manage public information </li></ul><ul><li>Information collection and evaluation </li></ul><ul><li>Provide and prioritize resources </li></ul><ul><li>Authorize emergency expenditures and track costs </li></ul>
    28. 28. *simulated
    29. 30. Policy Group (Decision Makers) <ul><li>Policy making </li></ul><ul><li>Set priorities </li></ul><ul><li>Brief and advise Governor </li></ul>
    30. 31. Emergency Support Functions <ul><li>Provide information to the decision-makers </li></ul><ul><li>Interpret and predict needs </li></ul><ul><li>Support overall mission of the EOC thru own assets, statutes, and authorities </li></ul><ul><ul><li>Obtain resources </li></ul></ul><ul><ul><li>Life safety and protection of property </li></ul></ul><ul><ul><li>Intelligence gathering </li></ul></ul>
    31. 32. Emergency Support Functions <ul><li>Provide information to the decision-makers </li></ul><ul><li>Interpret and predict needs </li></ul><ul><li>Support overall mission of the EOC thru own assets, statutes, and authorities </li></ul><ul><ul><li>Obtain resources </li></ul></ul><ul><ul><li>Life safety and protection of property </li></ul></ul><ul><ul><li>Intelligence gathering </li></ul></ul>
    32. 33. EOC Staffing <ul><li>What must be done? </li></ul><ul><li>What is the time frame? </li></ul><ul><li>Who has the knowledge, skills and abilities to perform critical tasks? </li></ul><ul><li>Who has the authority to make critical decisions? </li></ul>
    33. 34. Essential Functions <ul><li>Damage analysis </li></ul><ul><li>Resource acquisition and tracking </li></ul><ul><li>Data analysis </li></ul><ul><li>Information coordination </li></ul><ul><li>Contracting </li></ul><ul><li>Public Safety </li></ul><ul><ul><li>Evacuation </li></ul></ul><ul><li>Support services </li></ul><ul><ul><li>Food distribution, water, shelter, utilities </li></ul></ul>
    34. 35. <ul><li>Federal Government </li></ul>
    35. 36. Federal Responsibilities <ul><li>Respond to requests for Federal assistance </li></ul><ul><li>Supplement Local and State efforts </li></ul><ul><li>Coordinate activities among Federal agencies </li></ul>
    36. 37. Federal Responsibilities <ul><li>Apply the President’s authority </li></ul><ul><ul><li>Presidential emergency declaration </li></ul></ul><ul><ul><li>Mobilize Department of Defense resources </li></ul></ul><ul><ul><li>Redirect federal resources to emergency response </li></ul></ul>
    37. 38. Declaration Types <ul><li>Emergency </li></ul><ul><ul><li>supplementary federal emergency assistance to save lives, protect property, public health or safety, or avert the threat of a disaster </li></ul></ul><ul><ul><ul><li>Usually limited to Direct Federal Assistance and/or Emergency Debris Removal and Emergency Protective Measures (Public Assistance Program) </li></ul></ul></ul><ul><li>Major (Presidential) </li></ul><ul><ul><li>Three components: Individual Assistance, Public Assistance, and Hazard Mitigation </li></ul></ul><ul><ul><li>Specific federal agency, such as USDA or SBA </li></ul></ul>
    38. 39. Individual Assistance <ul><li>Assistance available to individuals, families, businesses, and agriculture </li></ul><ul><li>Disaster Housing </li></ul><ul><li>Unemployment Assistance </li></ul><ul><li>Grants </li></ul><ul><li>Loans </li></ul><ul><li>Legal Services </li></ul><ul><li>Crisis Counseling </li></ul><ul><li>Tax Relief </li></ul>
    39. 40. Public Assistance <ul><li>Funding assistance and technical expertise to aid state and local governments and eligible non-profit organizations </li></ul><ul><li>Debris Clearance </li></ul><ul><li>Protective Measures </li></ul><ul><li>Road Systems </li></ul><ul><li>Water Control Facilities </li></ul><ul><li>Buildings and Equipment </li></ul><ul><li>Public Utility Systems </li></ul><ul><li>Other (Park Facilities, Recreation Facilities) </li></ul>
    40. 41. <ul><li>What can you do to be prepared? </li></ul>
    41. 42. Being Prepared <ul><li>Individual Preparedness: </li></ul><ul><ul><li>Build a disaster kit to keep in your home, your vehicles, and at your workplace </li></ul></ul><ul><ul><li>Learn CPR and First Aid </li></ul></ul><ul><ul><li>Have a plan for incidents and emergencies with family members </li></ul></ul><ul><ul><ul><li>-Designate a meeting place </li></ul></ul></ul><ul><ul><ul><li>-Have a communications plan </li></ul></ul></ul><ul><ul><ul><li>-Talk to your family about what to do in a disaster or emergency </li></ul></ul></ul><ul><ul><ul><li>-Practice drills </li></ul></ul></ul><ul><li>Business Preparedness: </li></ul><ul><ul><li>Build a “go kit” for the essential functions at work. </li></ul></ul><ul><ul><li>Get employees certified in CPR and First Aid </li></ul></ul><ul><ul><li>Does your business have a contingency plan for continuity of operations? </li></ul></ul><ul><ul><li>-Identify alternate work locations </li></ul></ul><ul><ul><li>-Create alternate plans for payroll </li></ul></ul><ul><ul><li>-Develop contact lists and phone trees for emergencies </li></ul></ul><ul><ul><li>-Develop plans to keep or get your business running as soon as possible after a disaster or emergency </li></ul></ul>
    42. 43. Volunteer Opportunities <ul><li>Medical Reserve Corps </li></ul><ul><li>Sponsoring Organization: </li></ul><ul><ul><li>Lawrence-Douglas County Health Department </li></ul></ul><ul><ul><li>200 Maine St. </li></ul></ul><ul><ul><li>Ste. B </li></ul></ul><ul><ul><li>Lawrence, KS 66044 </li></ul></ul><ul><ul><li>Contact: Kim Ens </li></ul></ul><ul><ul><li>Phone: (785) 843-3060 </li></ul></ul><ul><li>Medical and non-medical personnel that provide support to the Health Department during a public health emergency as well as other events. Some of the jobs MRC volunteers perform include: staffing a mass dispensing site; providing vaccinations; educating, counseling, and working with the public; and providing first aid support at community events. </li></ul>
    43. 44. Volunteer Opportunities <ul><li>Community Emergency Response Team </li></ul><ul><li>Sponsoring organization: </li></ul><ul><ul><li>Douglas County Emergency Management </li></ul></ul><ul><ul><li>111 E. 11th Street, 2nd Level (Unit 200) </li></ul></ul><ul><ul><li>Lawrence, KS 66044 </li></ul></ul><ul><ul><li>Phone: (785) 832-5259 </li></ul></ul><ul><li>Educates people about disaster preparedness for hazards that may impact their area and trains them in basic disaster response skills, such as fire safety, light search and rescue, team organization, and disaster medical operations. </li></ul>