Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Project Management in a Box

2,980 views

Published on

General overview of project management, with extra attention to time estimation. Includes how to answer the 5 basic PM questions: Why are we doing this project?
What exactly are we doing?
How and when are we getting it done?
Who is working on it?
What if something goes wrong?

Published in: Technology, Business
  • Be the first to comment

Project Management in a Box

  1. 1. Project Management in a Box<br />Joan Starr<br />Manager of Strategic & Project Planning and EZID Service Manager<br />California Digital Library<br />
  2. 2. Introduction<br />And a few questions<br />Basic project management<br />With a focus on time estimating<br />How to keep it up<br />Resources<br />Outline<br />by net_efekt, http://www.flickr.com/photos/wheatfields/2622582186/#/photos/wheatfields/2622582186/<br />
  3. 3. Introduction<br />by Peter Kaminski http://www.flickr.com/photos/peterkaminski/11351361/<br />
  4. 4. Introduction<br />How much PM is enough?<br />
  5. 5. Introduction<br />How much PM is enough?<br />What makes a good plan?<br />
  6. 6. Introduction<br />How much PM is enough?<br />What makes a good plan?<br />What can I get away with?<br />by Rhys Asplundh http://www.flickr.com/photos/rhysasplundh/5177851910/<br />
  7. 7. Why <br />What<br />How/when<br />Who<br />What if<br />Basic project management<br />by Sister72 http://www.flickr.com/photos/sis/5908569/lightbox/#/photos/sis/5908569/<br />
  8. 8. Why are we doing this project?<br />What exactly are we doing?<br />How and when are we getting it done?<br />Who is working on it?<br />What if something goes wrong?<br />Basic project management<br />
  9. 9. Why are we doing this project?<br />by Florian http://www.flickr.com/photos/fboyd/2897598148/<br />
  10. 10. What exactly are we doing?<br />by brianwallace http://www.flickr.com/photos/brianwallace/365625673/<br />
  11. 11. How & when are we getting it done?<br />by gabrielsond http://www.flickr.com/photos/gabrielsond/4665229709/<br />
  12. 12. The Task List:<br />Match granularity to tracking needs.<br />Indicate milestones.<br />Use the Task List in team meetings.<br />How & when are we getting it done?<br />
  13. 13. Who is working on it?<br />courtesy of Oxnard Public Library, http://content.cdlib.org/ark:/13030/kt6c600758<br />
  14. 14. What might go wrong?<br />by Sanfora8 http://www.flickr.com/photos/sanfora/3204460930/<br />
  15. 15. What might go wrong?<br />7 of the most common risk areas.<br />by Colin 30d http://www.flickr.com/photos/colin-c/351568699/<br />
  16. 16. What can delay your ability to succeed?<br />Focus on MEDIUM + HIGH likelihood causes.<br />Identify alternative strategies.<br />Escalate (resource constraint) obstacles to decision-makers.<br />What might go wrong?<br />
  17. 17. Raw materials:<br />Task list<br />Risk assessment<br />Research skills<br />Common sense<br />How to create time estimates<br />by FotoosVanRobin http://www.flickr.com/photos/fotoosvanrobin/2245520618/<br />
  18. 18. Done it before<br />(but not kept time)<br />Never done it <br />(but someone else has)<br />Completely new and different<br />How to create time estimates<br />by fotologic http://www.flickr.com/photos/fotologic/1161333950/<br />
  19. 19. The Task List<br />Split the overall effort into tasks the size of which you know or can find out. Record a number.<br />Time estimates: Step 1<br />by adventurejournalist http://www.flickr.com/photos/tonyapoole/2952757091/<br />
  20. 20. The Task List<br />Adjust each task time estimate as needed. (Usually upward.)<br />Time estimates: Step 2<br />by jwardell http://www.flickr.com/photos/jwardell/3374219189/<br />
  21. 21. The Task List<br />Sequence the tasks and adjust the elapsed time as needed.<br />Time estimates: Step 3<br />by blythe83 http://www.flickr.com/photos/skayne/1315550009<br />
  22. 22. Time tracking<br />Capture actual time for comparison.<br />Time estimates: Step 4<br />by Dave Rogers http://www.flickr.com/photos/dave-rogers/2815036285/<br />
  23. 23. Share resources<br />Tell stories<br />Meet at actual and virtual water coolers<br />Your ideas here:<br />How to keep it up<br />by brianjmatis http://www.flickr.com/photos/brianjmatis/3825687654/<br />
  24. 24. Slide decks http://www.slideshare.net/joanstarr/presentations<br />Managing scope creep<br />Managing stakeholder relationships<br />Basic time estimation<br />Templates http://www.cdlib.org/services/project_planning/project_collaboration.html<br />Project Scope<br />Risk assessment & mitigation<br />Here’s some of my stuff:<br />
  25. 25. And here is where you’ll find me…<br />joan.starr@ucop.edu<br />@joan_starr<br />Thank you!<br />

×