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Project Management in a Box


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General overview of project management, with extra attention to time estimation. Includes how to answer the 5 basic PM questions: Why are we doing this project?
What exactly are we doing?
How and when are we getting it done?
Who is working on it?
What if something goes wrong?

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Project Management in a Box

  1. 1. Project Management in a Box<br />Joan Starr<br />Manager of Strategic & Project Planning and EZID Service Manager<br />California Digital Library<br />
  2. 2. Introduction<br />And a few questions<br />Basic project management<br />With a focus on time estimating<br />How to keep it up<br />Resources<br />Outline<br />by net_efekt,<br />
  3. 3. Introduction<br />by Peter Kaminski<br />
  4. 4. Introduction<br />How much PM is enough?<br />
  5. 5. Introduction<br />How much PM is enough?<br />What makes a good plan?<br />
  6. 6. Introduction<br />How much PM is enough?<br />What makes a good plan?<br />What can I get away with?<br />by Rhys Asplundh<br />
  7. 7. Why <br />What<br />How/when<br />Who<br />What if<br />Basic project management<br />by Sister72<br />
  8. 8. Why are we doing this project?<br />What exactly are we doing?<br />How and when are we getting it done?<br />Who is working on it?<br />What if something goes wrong?<br />Basic project management<br />
  9. 9. Why are we doing this project?<br />by Florian<br />
  10. 10. What exactly are we doing?<br />by brianwallace<br />
  11. 11. How & when are we getting it done?<br />by gabrielsond<br />
  12. 12. The Task List:<br />Match granularity to tracking needs.<br />Indicate milestones.<br />Use the Task List in team meetings.<br />How & when are we getting it done?<br />
  13. 13. Who is working on it?<br />courtesy of Oxnard Public Library,<br />
  14. 14. What might go wrong?<br />by Sanfora8<br />
  15. 15. What might go wrong?<br />7 of the most common risk areas.<br />by Colin 30d<br />
  16. 16. What can delay your ability to succeed?<br />Focus on MEDIUM + HIGH likelihood causes.<br />Identify alternative strategies.<br />Escalate (resource constraint) obstacles to decision-makers.<br />What might go wrong?<br />
  17. 17. Raw materials:<br />Task list<br />Risk assessment<br />Research skills<br />Common sense<br />How to create time estimates<br />by FotoosVanRobin<br />
  18. 18. Done it before<br />(but not kept time)<br />Never done it <br />(but someone else has)<br />Completely new and different<br />How to create time estimates<br />by fotologic<br />
  19. 19. The Task List<br />Split the overall effort into tasks the size of which you know or can find out. Record a number.<br />Time estimates: Step 1<br />by adventurejournalist<br />
  20. 20. The Task List<br />Adjust each task time estimate as needed. (Usually upward.)<br />Time estimates: Step 2<br />by jwardell<br />
  21. 21. The Task List<br />Sequence the tasks and adjust the elapsed time as needed.<br />Time estimates: Step 3<br />by blythe83<br />
  22. 22. Time tracking<br />Capture actual time for comparison.<br />Time estimates: Step 4<br />by Dave Rogers<br />
  23. 23. Share resources<br />Tell stories<br />Meet at actual and virtual water coolers<br />Your ideas here:<br />How to keep it up<br />by brianjmatis<br />
  24. 24. Slide decks<br />Managing scope creep<br />Managing stakeholder relationships<br />Basic time estimation<br />Templates<br />Project Scope<br />Risk assessment & mitigation<br />Here’s some of my stuff:<br />
  25. 25. And here is where you’ll find me…<br /><br />@joan_starr<br />Thank you!<br />