Paste Special, Go To Special, Data Validtion in MS Excel 2010

1. ITT PRESENTATION
Designed by-
Harsh Bansal
Paste Special Go To Special Data Validation

2. Paste Special in
MS Excel 2010

3. PASTE SPECIAL PASTE SPECIAL
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4. DIFFERENCE BETWEEN Paste AND Paste Special
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5. Paste Special in MS EXCEL 2010
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Home tab
Clipboard Group
Dropdown list of paste
option
“Paste special”
Shortcut key
Ctrl+Alt+V

6. Paste Special dialogue box
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Paste
column
Operation
scolumn
 The underline under a letter in each word is the
shortcut key to select that option.
Miscellaneo
uscolumn

7. Miscellaneous column in Paste Special MS
Excel 2010
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Skip blanks
• Used to paste data leaving
specific blanks.
Transpose
• Transpose is used to change
the alignment of the data.
Paste link
• It is used to paste with a link to
copied text.

8. H A R S H B A N S A L 8
Skip blank
Transpose

9. Operations column in Paste Special in MS
Excel 2010
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 Similarly other operations can be performed
likewise.
o O=none
o D=add
o S=subtract
o M=multiply
o I=divide

10. OOPS MOMENT!
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11. CELL REFERENCING..
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 F4 is the shortcut key to change between cell
referencings.

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Relative cell
referencing
Absolute
cell
referencin
g
Mixed cell
referencing
Compeletely adjusting
Partly adjusting
Not-at-all adjusting

13. Paste column in Paste Special in MS Excel
2010
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Values is
used to paste
the value as it is.
Formats
is used to
paste format.
Comments is
used to paste
the comments.
Validation
is used to
paste the
validation.
Formulas
is used to paste
the comments.

14. H A R S H B A N S A L 14
All using
Source theme
is used to paste
the source theme
from the page
layout tab.
All except
borders is used
to paste the data
without pasting
the borders.
Column widths is
used to paste the
column width.
Formulas and
number formats is
used to paste the formulas
and number format.
Values and number
formats is used to paste
the value and number
formats.
All merging
conditional
formatting is
used to paste the
conditional
formatting.

15. SOME KEY POINTS FOR PASTE SPECIAL
To use options from the Paste Special box,
click Home > Paste > Paste Special.
Shortcut key- CTRL+ALT+V
When you copy and paste formulas, you might need
to fix cell references. However, references are not
changed when you cut and paste formulas.
Contains 3 columns- paste, operations, miscellaneous.
Can be used in different sheets as well as different
workbooks.
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16. Go To
Special in
MS Excel
2010

17. Go To Special in MS Excel 2010
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Home tab
Editing group
Dropdown list of “Find&Select”
“Go To Special”

18. Go To Special dialogue box
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19. Options in Go To Special
 Comments- Select all cells with comments.
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20.  Constants- Select all cells with constant values.
 Numbers: Selects all cells with constants that are
numbers
 Text: Selects all cells with constants that are text
 Logicals: Selects all cells with constants that are logicals
(TRUE or FALSE)
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21.  Formulas-Selects all cells containing formulas.
 Numbers: Selects all cells with formulas that return
numbers
 Text: Selects all cells with formulas that return text
 Logicals: Selects all cells with formulas that return
logicals (TRUE or FALSE)
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22. Blanks- Select all blank cells.
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23. Current region- Select the current region.
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24. Objects- Selects all objects (shapes, images,
charts etc.)
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25. Row differences-
 Single row: Selects the cells that are different from the
active cell within the selected row
 Multiple rows: The comparison is made for each row
independently. The cell used for comparison for each row is
the cell in the same column as the active cell.
Column differences-
 Single column: Selects the cells that are different from the
active cell within the selected column
 Multiple columns: The comparison is made for each
column independently. The cell used for comparison for
each column is the cell in the same row as the active cell.
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26. Precedents- Selects the cells that feed into the
selected cell(s)
Dependents-Selects the cells that the selected
cell(s) feed into
Last cell- Selects the last used cell within your
worksheet (containing data or formatting)
Visible cells only- Selects cells that are not
hidden (& therefore are visible)
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27. Conditional formats- Selects all of the cells
with conditional formatting applied.
 All: Selects all cells with conditional formatting applied.
 Same: Selects all cells that have the same conditional
formatting as is applied to the active cell.
Data validation-Selects all of the cells with data
validation applied.
 All: Selects all cells with data validation applied.
 Same: Selects all cells that have the same data validation
as is applied to the active cell.
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28. Some key points for Go To Special
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29. DATA VALIDATION
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30. Steps to open data validation
Data tab
Data Tools
group
“Data
validation”
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31. Data validation dialogue box
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32. Data validation tabs
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settings
Input message
Error alert

33. Settings tab in data validation
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The settings tab is
where you enter
validation criteria.
There are a number of
built-in validation rules
with various options,
or you can select
Custom, and use your
own formula to
validate input

34. Data validation options
 Any Value - no validation is performed. Note: if data validation was previously
applied with a set Input Message, the message will still display when the cell is
selected, even when Any Value is selected.
 Whole Number - only whole numbers are allowed. Once the whole number
option is selected, other options become available to further limit input. For
example, you can require a whole number between 1 and 10.
 Decimal - works like the whole number option, but allows decimal values. For
example, with the Decimal option configured to allow values between 0 and 3,
values like .5, 2.5, and 3.1 are all allowed.
 List - only values from a predefined list are allowed. The values are presented to
the user as a dropdown menu control. Allowed values can be hardcoded directly
into the Settings tab, or specified as a range on the worksheet.
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35.  Date - only dates are allowed. For example, you can require a date between
January 1, 2018 and December 31 2021, or a date after June 1, 2018.
 Time - only times are allowed. For example, you can require a time between
9:00 AM and 5:00 PM, or only allow times after 12:00 PM.
 Text length - validates input based on number of characters or digits. For
example, you could require code that contains 5 digits.
 Custom - validates user input using a custom formula. In other words, you
can write your own formula to validate input. Custom formulas greatly extend
the options for data validation. For example, you could use a formula to
a value is uppercase, a value contains "xyz", or a date is a weekday in the
45 days.
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Data validation options

36. Input message tab in data
validation
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37.  The Input Message tab defines a message to display when a cell with
validation rules is selected. This Input Message is completely optional.
 If no input message is set, no message appears when a user selects a cell
with data validation applied. The input message has no effect on what the
user can enter — it simply displays a message to let the user know what is
allowed or expected.
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Input message tab in data
validation

38. Error tab in data validation
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Stops users from
entering invalid data in a
cell. Users can retry, but
must enter a value that
passes data validation.
The Stop alert window
has two options: Retry
and Cancel.

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Warns users that data is
invalid. The warning
does nothing to stop
invalid data.
The Warning alert
window has three
options: Yes (to accept
invalid data), No (to edit
invalid data) and Cancel
(to remove the invalid
data).
Error tab in data validation

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Informs users that data
is invalid. This message
does nothing to stop
invalid data.
The Information alert
window has 2 options:
OK to accept invalid
data, and Cancel to
remove it.
Error tab in data validation

41. Important limitation
 It is important to understand that data validation can
be easily defeated. If a user copies data from a cell
without validation to a cell with data validation, the
validation is destroyed (or replaced). Data validation is
a good way to let users know what is allowed or
expected, but it is not a foolproof way to guarantee
input.
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42. Some key points for Data
Validation
 Data validation is a feature in Excel used to control what a
user can enter into a cell.
 data validation can be used to present the user with a
predefined choice in a dropdown menu.
 Data validation can also stop invalid user input.
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43. End of presentation
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