microsoft office introduction,
topic of microsoft word,microsoft excel and microsoft powerpoint .
features of microsoft office and detail about versions
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Msoffice introduction
1. What is Microsoft Office?
•Microsoft Office is an office suite of
interrelated desktop applications,
servers and services for the Microsoft
Windows and Mac OS X operating
systems.
•This was introduced by Microsoft in
1989.
2. Microsoft Office Versions
The Microsoft Office for Windows 1.0
The Microsoft Office for Windows 1.5
The Microsoft Office for Windows 1.6
The Microsoft Office for Windows 3.0
Microsoft Office 4.0
Microsoft Office 95
Microsoft Office 97
Microsoft Office 2000
Microsoft Office XP
Microsoft Office 2003
Microsoft Office 2007
Microsoft Office 2010
Microsoft Office 2013
Microsoft Office 2016
3. MICROSOFT OFFICE PROGRAMS
•MICROSOFT WORD- is a word processor and was previously
considered to be the main program in Office.
•MICROSOFT EXCEL- is a spreadsheet program which originally
competed with the dominant Lotus 1-2-3, but eventually outsold it.
Available for Windows and Mac platforms.
•MICROSOFT POWERPOINT- is a popular presentation
program for Windows and Mac. It is used to create slideshows,
composed of text, graphics, movies and other objects, which can
be displayed on-screen and navigated through by the presenter or
printed out on transparencies or slides. This is convenient for
school or work presentations.
5. Microsoft Word is excellent for creating different documents
on your computer!
This presentation will cover the basic steps for the following:
Text Formatting TABLES
GRAPHICS
6. You can use different formatting tools when creating
the following:
• School Papers
• Class Newspapers
• Resumes (for when you get MUCH older)
7. You can use tables in your documents for the
following:
School presentations/projects
(math, for example)
Making calendars
You can also create tables in MS Word
8. You could also insert pictures, photos and clip art into
your documents…
12. Excel is a computer program used to create electronic
spreadsheets.
Within excel user can organize data ,create chart and perform
calculations.
Excel is a convenient program because it allow user to create
large spreadsheets, reference information, and it allows for
better storage of information.
Excels operates like other Microsoft(MS) office programs and
has many of the same functions and shortcuts of other MS
programs.
12
INTRODUCTION TO MS-EXCEL
13. Microsoft excel consists of workbooks.
Within each workbook, there is an infinite
number of worksheets.
Each worksheet contains Columns and
Rows.
Where a column and a row intersect is
called a cell. For e.g. cell D5 is located
where column D and row 5 meet.
The tabs at the bottom of the screen
represent different worksheets within a
workbook. You can use the scrolling
buttons on the left to bring other
worksheets into view.
13
Overview of Excel
14. TO COPY AND PASTE CONTENTS:
14
Working with Cells
15. • TO FORMAT TEXT IN BOLD, ITALICS OR UNDERLINE
• TO CHANGE THE FONT STYLE
• TO CHANGE THE FONT SIZE
• TO ADD A BORDER:
• TO CHANGE THE TEXT COLOUR:
• TO ADD A FILL COLOUR:
15
Formatting Text
16. • TO APPLY CONDITIONAL FORMATTING:
• TO REMOVE CONDITIONAL FORMATTING:
16
Conditional Formatting
17. • TO SORT IN ALPHABETICAL ORDER:
• TO SORT FROM SMALLEST TO LARGEST:
17
Sorting
18. =
=
=
=
=
=
DATEDIF FUNCTION SYNTAX OF DATEDIF
=DATEDIF(START_DATE,END_DATE,”INTERV
AL”)
START DATE-
Date from which u want to calculate
difference.
END DATE-
Date up to which u want to
calculate difference.
INTERVAL-
Form in which u want to calculate
difference.
“ D ” - D AY S
“ M ” - M O N T H S
“ Y ” - Y E A R S
“ Y M ” - M O N T H S O V E R Y E A R
“ M D ” - D AY S O V E R M O N T H
18
Functions
19. SUMIF FUNCTION SYNTAX OF SUMIF
=SUMIF(RANGE,CRITERIA,SUM_RANGE)
RANGE-
Range of cells on which conditions are
applied.
CRITERIA-
Condition that defines which cell or
cells will be added.
SUM RANGE-
Actual cells to sum.
NOTE:-
If sum range is not used then range is
used for sum.
WITHOUT
SUM_RANGE
=
=
19
Functions
20. IF FUNCTION
SYNTAX OF IF
=IF(LOGICAL TEXT, VALUE IF TRUE, VALUE IF
FALSE)
LOGICAL TEXT-
Any value or expression that can be
evaluated to TRUE or FALSE.
VALUE IF TRUE-
Value that is returned if logical text is
TRUE.
VALUE IF FALSE-
Value that is returned if logical text is
FALSE.
=
=
=
=
=
=
=
20
Functions
22. MS EXCEL
22
=
=
NOW RETURNS CURRENT DATE AND TIME.
TODAY RETURNS CURRENT DATE ONLY.
MOD RETURNS THE REMAINDER AFTER A NO.
IS DIVIDED BY A DIVISOR.
LEN RETURNS THE NO. OF CHARACTERS IN A
TEXT STRING.
SUM ADD ALL THE NUMBERS.
USES OF FUNCTIONS
=
=
=
Functions
23. PARTICULARS
EDIT THE ACTIVE CELL
CREATE A CHART
INSERT CELL COMMENT
FUNCTION DIALOGUE BOX
INSERT A NEW WORKSHEET
NAME MANAGER DIALOGUE BOX
VISUAL BASIC EDITOR
MACRO DIALOGUE BOX
HIDE THE SELECTED COLUMNS
UNHIDE THE COLUMNS
HIDE THE SELECTED ROWS
UNHIDE THE ROWS
SELECT ALL CELLS WITH COMMENT
KEYS
F2
F11
SHIFT + F2
SHIFT + F3
SHIFT + F11
CTRL + F3
ALT + F11
ALT + F8
CTRL + 0
CTRL + SHIFT + 0
CTRL + 9
CTRL + SHIFT + 9
CTRL + SHIFT + O
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23
Shortcut Keys
24. PARTICULARS
DOWN FILL
RIGHT FILL
ENTER SUM FUNCTION IN CELL
EURO SYMBOL
CENT SYMBOL
POUND SYMBOL
YEN SYMBOL
ENTER NEW LINE IN ACTIVE CELL
CURRENT DATE
CURRENT TIME
SHOW FORMULA
SELECT ENTIRE COLUMN
SELECT ENTIRE ROW
KEYS
CTRL + D
CTRL + R
ALT + =
ALT + 0128
ALT + 0162
ALT + 0163
ALT + 0165
ALT + ENTER
CTRL + ;
CTRL + SHIFT + ;
CTRL + `
CTRL + SPACEBAR
SHIFT + SPACEBAR
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24
Shortcut Keys
25. PARTICULARS
APPLIES NUMBER FORMAT
APPLIES CURRENCY FORMAT
APPLIES PERCENTAGE FORMAT
APPLIES EXPONENTIAL FORMAT
APPLIES GENERAL NO. FORMAT
APPLIES TIME FORMAT
APPLIES DATE FORMAT
APPLIES OUTLINE BORDER
REMOVE OUTLINE BORDER
KEYS
CTRL + SHIFT + !
CTRL + SHIFT + $
CTRL + SHIFT + %
CTRL + SHIFT + ^
CTRL + SHIFT + ~
CTRL + SHIFT + @
CTRL + SHIFT + #
CTRL + SHIFT + &
CTRL + SHIFT + _
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2017
MS EXCEL
25
Shortcut Keys