Microsoft Excel is a spreadsheet program used to store and retrieve numerical data in a grid format of rows and columns. Excel allows users to enter data, perform calculations, analyze data using formulas and functions, visualize data through charts and graphs, and conditional formatting. It is widely used in workplaces for tasks like tracking sales, expenses, budgets and more. Excel can also help users identify trends in data, combine data from multiple sources, and access files online through Microsoft Office 365.

1. Microsoft Excel is a spreadsheet program used to store and retrieve numerical data in a grid
format of columns and rows. Excel is ideal for entering, calculating and analyzing company data
such as sales figures, sales taxes or commissions.
the most important computer software program used in the workplace today. That's why so
many workers and prospective employees are required to learn Excel in order to enter or remain
in the workplace.
From the viewpoint of the employer, particularly those in the field of information systems, the
use of Excel as an end-user computing tool is essential. Not only are many business professionals
using Excel to perform everyday functional tasks in the workplace, an increasing number of
employers rely on Excel for decision support.
To help prevent you ever having to experience this situationhere are five of the top features and
benefits of Microsoft Excel:
1) Build great charts
Excel allows business users to unlock the potential of their data, by using formulas across a grid
of cells. Data is inserted into individual cells in rows or columns, allowing it to be sorted and
filtered, and then displayed in a visual presentation. Using pie charts, graphs and clustered
columns adds meaning to data, which otherwise may just exist as row after row of numbers.
These visualisations can add extra emphasis to business reports and persuasive marketing
material.
2) Use conditional formatting
Excel users can format their spreadsheets using different colours, bolds and italics, to
differentiate between columns and bring the most important data to the fore. The vast number of
tasks that can be achieved using this tool is impressive, here are just a few: Display simple icons
which represent related data, Highlighting a row based on a single value, Comparing values,
Comparing lists and Finding duplicates. Find out more about conditional formating.
3) Help identify trends
When presenting data in the form of charts or graphs, it can be helpful to include average lines,
which explicitly detail the key trends emerging from the information. This may help demonstrate
the key points to other users in a straightforward manner - for instance, an executive from a
different department during a board meeting. Excel allows trend lines to be extended beyond the
graph, to offer predictions of future activity - and such forecasts can help businesses develop
their future strategy.
4) Bring data together
Excel can be used to bring information from various files and documents together, so that it
exists in a single location. As well as raw data and information from other spreadsheets, it is

2. possible to import text and images. Other objects can be added using the Insert tab, or additional
spreadsheets can be added to the file.
5) Online access
Excel is available online as part of Microsoft's Office 365 productivity suite. This means
business leaders and employees have access to the program from a range of devices, from almost
any location. Providing they have a web-enabled PC, laptop, smartphone or tablet it should be
possible to access Excel, making remote and mobile working viable.
some of the shortcut keys are:
Ctrl+A
Select All
None
All
Ctrl+B
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+C
Copy
Edit, Copy
All
Ctrl+D
Fill Down
Edit, Fill, Down
All
Ctrl+F
Find
Edit, Find
All
Ctrl+G
Goto
Edit, Goto
All
Ctrl+H
Replace
Edit, Replace
All

3. Ctrl+I
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+K
Insert Hyperlink
Insert, Hyperlink
Excel 97/2000 +
Ctrl+N
New Workbook
File, New
All
Ctrl+O
Open
File, Open
All
Ctrl+P
Print
File, Print
All
Ctrl+R
Fill Right
Edit, Fill Right
All
Ctrl+S
Save
File, Save
All
Ctrl+U
Underline
Format, Cells, Font, Underline, Single
All
Ctrl+V
Paste
Edit, Paste
All

4. Ctrl W
Close
File, Close
Excel 97/2000 +
Ctrl+X
Cut
Edit, Cut
All
Ctrl+Y
Repeat
Edit, Repeat
All
Ctrl+Z
Undo
Edit, Undo
All
F1
Help
Help, Contents and Index
All
F2
Edit
None
All
F3
Paste Name
Insert, Name, Paste
All
F4
Repeat last action
Edit, Repeat. Works while not in Edit mode.
All
F4
While typing a formula, switch between absolute/relative refs
None
All

5. F5
Goto
Edit, Goto
All
F6
Next Pane
None
All
F7
Spell check
Tools, Spelling
All
F8
Extend mode
None
All
F9
Recalculate all workbooks
Tools, Options, Calculation, Calc Now
All
F10
Activate Menubar
N/A
All
F11
New Chart
Insert, Chart
All
F12
Save As
File, Save As
All
Ctrl+:
Insert Current Time
None
All

6. Ctrl+;
Insert Current Date
None
All
Ctrl+"
Copy Value from Cell Above
Edit, Paste Special, Value
All
Ctrl+’
Copy Formula from Cell Above
Edit, Copy
All
Shift
Hold down shift for additional functions in Excel’s menu
none
Excel 97/2000 +
Shift+F1
What’s This?
Help, What’s This?
All
Shift+F2
Edit cell comment
Insert, Edit Comments
All
Shift+F3
Paste function into formula
Insert, Function
All
Shift+F4
Find Next
Edit, Find, Find Next
All
Shift+F5
Find
Edit, Find, Find Next
All

7. Shift+F6
Previous Pane
None
All
Shift+F8
Add to selection
None
All
Shift+F9
Calculate active worksheet
Tools, Options, Calculation, Calc Sheet
All
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since
the last calculation.
None
Excel 97/2000 +
Ctrl+Alt+Shift+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells
not marked as needing to be calculated.
None
Excel 97/2000 +
Shift+F10
Display shortcut menu
None
All
Shift+F11
New worksheet
Insert, Worksheet
All
Shift+F12
Save
File, Save
All
Ctrl+F3
Define name

8. Insert, Names, Define
All
Ctrl+F4
Close
File, Close
All
Ctrl+F5
XL, Restore window size
Restore
All
Ctrl+F6
Next workbook window
Window, ...
All
Shift+Ctrl+F6
Previous workbook window
Window, ...
All
Ctrl+F7
Move window
XL, Move
All
Ctrl+F8
Resize window
XL, Size
All
Ctrl+F9
Minimize workbook
XL, Minimize
All
Ctrl+F10
Maximize or restore window
XL, Maximize
All
Ctrl+F11
Inset 4.0 Macro sheet

9. None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12
File Open
File, Open
All
Alt+F1
Insert Chart
Insert, Chart...
All
Alt+F2
Save As
File, Save As
All
Alt+F4
Exit
File, Exit
All
Alt+F8
Macro dialog box
Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Excel 97/2000 +
Alt+F11
Visual Basic Editor
Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3
Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6
Previous Window
Window, ...
All
Ctrl+Shift+F12
Print

10. File, Print
All
Alt+Shift+F1
New worksheet
Insert, Worksheet
All
Alt+Shift+F2
Save
File, Save
All
Alt+=
AutoSum
No direct equivalent
All
Ctrl+`
Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A
Insert argument names into formula
No direct equivalent
All
Alt+Down arrow
Display AutoComplete list
None
Excel 95
Alt+’
Format Style dialog box
Format, Style
All
Ctrl+Shift+~
General format
Format, Cells, Number, Category, General
All
Ctrl+Shift+!
Comma format

11. Format, Cells, Number, Category, Number
All
Ctrl+Shift+@
Time format
Format, Cells, Number, Category, Time
All
Ctrl+Shift+#
Date format
Format, Cells, Number, Category, Date
All
Ctrl+Shift+$
Currency format
Format, Cells, Number, Category, Currency
All
Ctrl+Shift+%
Percent format
Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^
Exponential format
Format, Cells, Number, Category,
All
Ctrl+Shift+&
Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_
Remove outline border
Format, Cells, Border
All
Ctrl+Shift+*
Select the current region around the active cell. In a PivotTable report, select the entire
PivotTable report.
Edit, Goto, Special, Current Region
All
Ctrl++

12. Insert
Insert, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+-
Delete
Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1
Format cells dialog box
Format, Cells
All
Ctrl+2
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+3
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+4
Underline
Format, Cells, Font, Font Style, Underline
All
Ctrl+5
Strikethrough
Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6
Show/Hide objects
Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7
Show/Hide Standard toolbar
View, Toolbars, Stardard
All
Ctrl+8

13. Toggle Outline symbols
None
All
Ctrl+9
Hide rows
Format, Row, Hide
All
Ctrl+0
Hide columns
Format, Column, Hide
All
Ctrl+Shift+(
Unhide rows
Format, Row, Unhide
All
Ctrl+Shift+)
Unhide columns
Format, Column, Unhide
All
Alt or F10
Activate the menu
None
All
Ctrl+Tab
In toolbar: next toolbar
In a workbook: activate next workbook
None
Excel 97/2000 +
Shift+Ctrl+Tab
In toolbar: previous toolbar
In a workbook: activate previous workbook
None
Excel 97/2000 +
Tab
Next tool
None

14. Excel 97/2000 +
Shift+Tab
Previous tool
None
Excel 97/2000 +
Enter
Do the command
None
Excel 97/2000 +
Alt+Enter
Start a new line in the same cell.
None
Excel 97/2000 +
Ctrl+Enter
Fill the selected cell range with the current entry.
None
Excel 97/2000 +
Shift+Ctrl+F
Font Drop Down List
Format, Cells, Font
All
Shift+Ctrl+F+F
Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P
Point size Drop Down List
Format, Cells, Font
All
Ctrl+Spacebar
Select the entire column
None
Excel 97/2000 +
Shift+Spacebar
Select the entire row
None

15. Excel 97/2000 +
CTRL+/
Select the array containing the active cell.
CTRL+SHIFT+O
Select all cells that contain comments.
CTRL+
In a selected row, select the cells that don’t match the formula or static value in the active cell.
CTRL+SHIFT+|
In a selected column, select the cells that don’t match the formula or static value in the active
cell.
CTRL+[
Select all cells directly referenced by formulas in the selection.
CTRL+SHIFT+{
Select all cells directly or indirectly referenced by formulas in the selection.
CTRL+]
Select cells that contain formulas that directly reference the active cell.
CTRL+SHIFT+}
Select cells that contain formulas that directly or indirectly reference the active cell.
ALT+;
Select the visible cells in the current selection.
SHIFT+BACKSPACE
With multiple cells selected, select only the active cell.
CTRL+SHIFT+SPACEBAR
Selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.
CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
Ctrl+Alt+L
Reapply the filter and sort on the current range so that changes you've made are included
Data, Reapply
Excel 2007+
Ctrl+Alt+V
Displays the Paste Special dialog box. Available only after you have cut or copied an object,
text, or cell contents on a worksheet or in another program.
Home, Paste, Paste Special...
Excel 2007+

16. Shortcut key
Action
Menu equivalent comments
version
Ctrl+A
Select All
None
All
Ctrl+B
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+C
Copy
Edit, Copy
All
Ctrl+D
Fill Down
Edit, Fill, Down
All
Ctrl+F
Find
Edit, Find
All
Ctrl+G
Goto
Edit, Goto
All
Ctrl+H
Replace
Edit, Replace
All
Ctrl+I
Italic
Format, Cells, Font, Font Style, Italic
All

17. Ctrl+K
Insert Hyperlink
Insert, Hyperlink
Excel 97/2000 +
Ctrl+N
New Workbook
File, New
All
Ctrl+O
Open
File, Open
All
Ctrl+P
Print
File, Print
All
Ctrl+R
Fill Right
Edit, Fill Right
All
Ctrl+S
Save
File, Save
All
Ctrl+U
Underline
Format, Cells, Font, Underline, Single
All
Ctrl+V
Paste
Edit, Paste
All
Ctrl W
Close
File, Close
Excel 97/2000 +

18. Ctrl+X
Cut
Edit, Cut
All
Ctrl+Y
Repeat
Edit, Repeat
All
Ctrl+Z
Undo
Edit, Undo
All
F1
Help
Help, Contents and Index
All
F2
Edit
None
All
F3
Paste Name
Insert, Name, Paste
All
F4
Repeat last action
Edit, Repeat. Works while not in Edit mode.
All
F4
While typing a formula, switch between absolute/relative refs
None
All
F5
Goto
Edit, Goto
All

19. F6
Next Pane
None
All
F7
Spell check
Tools, Spelling
All
F8
Extend mode
None
All
F9
Recalculate all workbooks
Tools, Options, Calculation, Calc Now
All
F10
Activate Menubar
N/A
All
F11
New Chart
Insert, Chart
All
F12
Save As
File, Save As
All
Ctrl+:
Insert Current Time
None
All
Ctrl+;
Insert Current Date
None
All

20. Ctrl+"
Copy Value from Cell Above
Edit, Paste Special, Value
All
Ctrl+'
Copy Formula from Cell Above
Edit, Copy
All
Shift
Hold down shift for additional functions in Excel's menu
none
Excel 97/2000 +
Shift+F1
What's This?
Help, What's This?
All
Shift+F2
Edit cell comment
Insert, Edit Comments
All
Shift+F3
Paste function into formula
Insert, Function
All
Shift+F4
Find Next
Edit, Find, Find Next
All
Shift+F5
Find
Edit, Find, Find Next
All
Shift+F6
Previous Pane
None
All

21. Shift+F8
Add to selection
None
All
Shift+F9
Calculate active worksheet
Tools, Options, Calculation, Calc Sheet
All
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since
the last calculation.
None
Excel 97/2000 +
Ctrl+Alt+Shift+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells
not marked as needing to be calculated.
None
Excel 97/2000 +
Shift+F10
Display shortcut menu
None
All
Shift+F11
New worksheet
Insert, Worksheet
All
Shift+F12
Save
File, Save
All
Ctrl+F3
Define name
Insert, Names, Define
All
Ctrl+F4
Close

22. File, Close
All
Ctrl+F5
XL, Restore window size
Restore
All
Ctrl+F6
Next workbook window
Window, ...
All
Shift+Ctrl+F6
Previous workbook window
Window, ...
All
Ctrl+F7
Move window
XL, Move
All
Ctrl+F8
Resize window
XL, Size
All
Ctrl+F9
Minimize workbook
XL, Minimize
All
Ctrl+F10
Maximize or restore window
XL, Maximize
All
Ctrl+F11
Inset 4.0 Macro sheet
None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12
File Open

23. File, Open
All
Alt+F1
Insert Chart
Insert, Chart...
All
Alt+F2
Save As
File, Save As
All
Alt+F4
Exit
File, Exit
All
Alt+F8
Macro dialog box
Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Excel 97/2000 +
Alt+F11
Visual Basic Editor
Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3
Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6
Previous Window
Window, ...
All
Ctrl+Shift+F12
Print
File, Print
All
Alt+Shift+F1
New worksheet

24. Insert, Worksheet
All
Alt+Shift+F2
Save
File, Save
All
Alt+=
AutoSum
No direct equivalent
All
Ctrl+`
Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A
Insert argument names into formula
No direct equivalent
All
Alt+Down arrow
Display AutoComplete list
None
Excel 95
Alt+'
Format Style dialog box
Format, Style
All
Ctrl+Shift+~
General format
Format, Cells, Number, Category, General
All
Ctrl+Shift+!
Comma format
Format, Cells, Number, Category, Number
All
Ctrl+Shift+@
Time format

25. Format, Cells, Number, Category, Time
All
Ctrl+Shift+#
Date format
Format, Cells, Number, Category, Date
All
Ctrl+Shift+$
Currency format
Format, Cells, Number, Category, Currency
All
Ctrl+Shift+%
Percent format
Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^
Exponential format
Format, Cells, Number, Category,
All
Ctrl+Shift+&
Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_
Remove outline border
Format, Cells, Border
All
Ctrl+Shift+*
Select current region
Edit, Goto, Special, Current Region
All
Ctrl++
Insert
Insert, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+-
Delete

26. Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1
Format cells dialog box
Format, Cells
All
Ctrl+2
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+3
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+4
Underline
Format, Cells, Font, Font Style, Underline
All
Ctrl+5
Strikethrough
Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6
Show/Hide objects
Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7
Show/Hide Standard toolbar
View, Toolbars, Stardard
All
Ctrl+8
Toggle Outline symbols
None
All
Ctrl+9
Hide rows

27. Format, Row, Hide
All
Ctrl+0
Hide columns
Format, Column, Hide
All
Ctrl+Shift+(
Unhide rows
Format, Row, Unhide
All
Ctrl+Shift+)
Unhide columns
Format, Column, Unhide
All
Alt or F10
Activate the menu
None
All
Ctrl+Tab
In toolbar: next toolbar
None
Excel 97/2000 +
Shift+Ctrl+Tab
In toolbar: previous toolbar
None
Excel 97/2000 +
Ctrl+Tab
In a workbook: activate next workbook
None
Excel 97/2000 +
Shift+Ctrl+Tab
In a workbook: activate previous workbook
None
Excel 97/2000 +
Tab
Next tool

28. None
Excel 97/2000 +
Shift+Tab
Previous tool
None
Excel 97/2000 +
Enter
Do the command
None
Excel 97/2000 +
Alt+Enter
Start a new line in the same cell.
None
Excel 97/2000 +
Ctrl+Enter
Fill the selected cell range with the current entry.
None
Excel 97/2000 +
Shift+Ctrl+F
Font Drop Down List
Format, Cells, Font
All
Shift+Ctrl+F+F
Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P
Point size Drop Down List
Format, Cells, Font
All
there are a lot of Online vedios through You Tube & google itself as a best platform to learn the
same.
Ctrl+A
Select All
None
All

29. Ctrl+B
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+C
Copy
Edit, Copy
All
Ctrl+D
Fill Down
Edit, Fill, Down
All
Ctrl+F
Find
Edit, Find
All
Ctrl+G
Goto
Edit, Goto
All
Ctrl+H
Replace
Edit, Replace
All
Ctrl+I
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+K
Insert Hyperlink
Insert, Hyperlink
Excel 97/2000 +
Ctrl+N
New Workbook
File, New
All

30. Ctrl+O
Open
File, Open
All
Ctrl+P
Print
File, Print
All
Ctrl+R
Fill Right
Edit, Fill Right
All
Ctrl+S
Save
File, Save
All
Ctrl+U
Underline
Format, Cells, Font, Underline, Single
All
Ctrl+V
Paste
Edit, Paste
All
Ctrl W
Close
File, Close
Excel 97/2000 +
Ctrl+X
Cut
Edit, Cut
All
Ctrl+Y
Repeat
Edit, Repeat
All

31. Ctrl+Z
Undo
Edit, Undo
All
F1
Help
Help, Contents and Index
All
F2
Edit
None
All
F3
Paste Name
Insert, Name, Paste
All
F4
Repeat last action
Edit, Repeat. Works while not in Edit mode.
All
F4
While typing a formula, switch between absolute/relative refs
None
All
F5
Goto
Edit, Goto
All
F6
Next Pane
None
All
F7
Spell check
Tools, Spelling
All

32. F8
Extend mode
None
All
F9
Recalculate all workbooks
Tools, Options, Calculation, Calc Now
All
F10
Activate Menubar
N/A
All
F11
New Chart
Insert, Chart
All
F12
Save As
File, Save As
All
Ctrl+:
Insert Current Time
None
All
Ctrl+;
Insert Current Date
None
All
Ctrl+"
Copy Value from Cell Above
Edit, Paste Special, Value
All
Ctrl+’
Copy Formula from Cell Above
Edit, Copy
All

33. Shift
Hold down shift for additional functions in Excel’s menu
none
Excel 97/2000 +
Shift+F1
What’s This?
Help, What’s This?
All
Shift+F2
Edit cell comment
Insert, Edit Comments
All
Shift+F3
Paste function into formula
Insert, Function
All
Shift+F4
Find Next
Edit, Find, Find Next
All
Shift+F5
Find
Edit, Find, Find Next
All
Shift+F6
Previous Pane
None
All
Shift+F8
Add to selection
None
All
Shift+F9
Calculate active worksheet
Tools, Options, Calculation, Calc Sheet
All

34. Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since
the last calculation.
None
Excel 97/2000 +
Ctrl+Alt+Shift+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells
not marked as needing to be calculated.
None
Excel 97/2000 +
Shift+F10
Display shortcut menu
None
All
Shift+F11
New worksheet
Insert, Worksheet
All
Shift+F12
Save
File, Save
All
Ctrl+F3
Define name
Insert, Names, Define
All
Ctrl+F4
Close
File, Close
All
Ctrl+F5
XL, Restore window size
Restore
All
Ctrl+F6
Next workbook window

35. Window, ...
All
Shift+Ctrl+F6
Previous workbook window
Window, ...
All
Ctrl+F7
Move window
XL, Move
All
Ctrl+F8
Resize window
XL, Size
All
Ctrl+F9
Minimize workbook
XL, Minimize
All
Ctrl+F10
Maximize or restore window
XL, Maximize
All
Ctrl+F11
Inset 4.0 Macro sheet
None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12
File Open
File, Open
All
Alt+F1
Insert Chart
Insert, Chart...
All
Alt+F2
Save As

36. File, Save As
All
Alt+F4
Exit
File, Exit
All
Alt+F8
Macro dialog box
Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Excel 97/2000 +
Alt+F11
Visual Basic Editor
Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3
Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6
Previous Window
Window, ...
All
Ctrl+Shift+F12
Print
File, Print
All
Alt+Shift+F1
New worksheet
Insert, Worksheet
All
Alt+Shift+F2
Save
File, Save
All
Alt+=
AutoSum

37. No direct equivalent
All
Ctrl+`
Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A
Insert argument names into formula
No direct equivalent
All
Alt+Down arrow
Display AutoComplete list
None
Excel 95
Alt+’
Format Style dialog box
Format, Style
All
Ctrl+Shift+~
General format
Format, Cells, Number, Category, General
All
Ctrl+Shift+!
Comma format
Format, Cells, Number, Category, Number
All
Ctrl+Shift+@
Time format
Format, Cells, Number, Category, Time
All
Ctrl+Shift+#
Date format
Format, Cells, Number, Category, Date
All
Ctrl+Shift+$
Currency format

38. Format, Cells, Number, Category, Currency
All
Ctrl+Shift+%
Percent format
Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^
Exponential format
Format, Cells, Number, Category,
All
Ctrl+Shift+&
Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_
Remove outline border
Format, Cells, Border
All
Ctrl+Shift+*
Select the current region around the active cell. In a PivotTable report, select the entire
PivotTable report.
Edit, Goto, Special, Current Region
All
Ctrl++
Insert
Insert, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+-
Delete
Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1
Format cells dialog box
Format, Cells
All
Ctrl+2

39. Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+3
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+4
Underline
Format, Cells, Font, Font Style, Underline
All
Ctrl+5
Strikethrough
Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6
Show/Hide objects
Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7
Show/Hide Standard toolbar
View, Toolbars, Stardard
All
Ctrl+8
Toggle Outline symbols
None
All
Ctrl+9
Hide rows
Format, Row, Hide
All
Ctrl+0
Hide columns
Format, Column, Hide
All
Ctrl+Shift+(

40. Unhide rows
Format, Row, Unhide
All
Ctrl+Shift+)
Unhide columns
Format, Column, Unhide
All
Alt or F10
Activate the menu
None
All
Ctrl+Tab
In toolbar: next toolbar
In a workbook: activate next workbook
None
Excel 97/2000 +
Shift+Ctrl+Tab
In toolbar: previous toolbar
In a workbook: activate previous workbook
None
Excel 97/2000 +
Tab
Next tool
None
Excel 97/2000 +
Shift+Tab
Previous tool
None
Excel 97/2000 +
Enter
Do the command
None
Excel 97/2000 +
Alt+Enter
Start a new line in the same cell.
None

41. Excel 97/2000 +
Ctrl+Enter
Fill the selected cell range with the current entry.
None
Excel 97/2000 +
Shift+Ctrl+F
Font Drop Down List
Format, Cells, Font
All
Shift+Ctrl+F+F
Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P
Point size Drop Down List
Format, Cells, Font
All
Ctrl+Spacebar
Select the entire column
None
Excel 97/2000 +
Shift+Spacebar
Select the entire row
None
Excel 97/2000 +
CTRL+/
Select the array containing the active cell.
CTRL+SHIFT+O
Select all cells that contain comments.
CTRL+
In a selected row, select the cells that don’t match the formula or static value in the active cell.
CTRL+SHIFT+|
In a selected column, select the cells that don’t match the formula or static value in the active
cell.
CTRL+[
Select all cells directly referenced by formulas in the selection.

42. CTRL+SHIFT+{
Select all cells directly or indirectly referenced by formulas in the selection.
CTRL+]
Select cells that contain formulas that directly reference the active cell.
CTRL+SHIFT+}
Select cells that contain formulas that directly or indirectly reference the active cell.
ALT+;
Select the visible cells in the current selection.
SHIFT+BACKSPACE
With multiple cells selected, select only the active cell.
CTRL+SHIFT+SPACEBAR
Selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.
CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
Ctrl+Alt+L
Reapply the filter and sort on the current range so that changes you've made are included
Data, Reapply
Excel 2007+
Ctrl+Alt+V
Displays the Paste Special dialog box. Available only after you have cut or copied an object,
text, or cell contents on a worksheet or in another program.
Home, Paste, Paste Special...
Excel 2007+
Solution
Microsoft Excel is a spreadsheet program used to store and retrieve numerical data in a grid
format of columns and rows. Excel is ideal for entering, calculating and analyzing company data
such as sales figures, sales taxes or commissions.
the most important computer software program used in the workplace today. That's why so
many workers and prospective employees are required to learn Excel in order to enter or remain
in the workplace.
From the viewpoint of the employer, particularly those in the field of information systems, the
use of Excel as an end-user computing tool is essential. Not only are many business professionals
using Excel to perform everyday functional tasks in the workplace, an increasing number of

43. employers rely on Excel for decision support.
To help prevent you ever having to experience this situationhere are five of the top features and
benefits of Microsoft Excel:
1) Build great charts
Excel allows business users to unlock the potential of their data, by using formulas across a grid
of cells. Data is inserted into individual cells in rows or columns, allowing it to be sorted and
filtered, and then displayed in a visual presentation. Using pie charts, graphs and clustered
columns adds meaning to data, which otherwise may just exist as row after row of numbers.
These visualisations can add extra emphasis to business reports and persuasive marketing
material.
2) Use conditional formatting
Excel users can format their spreadsheets using different colours, bolds and italics, to
differentiate between columns and bring the most important data to the fore. The vast number of
tasks that can be achieved using this tool is impressive, here are just a few: Display simple icons
which represent related data, Highlighting a row based on a single value, Comparing values,
Comparing lists and Finding duplicates. Find out more about conditional formating.
3) Help identify trends
When presenting data in the form of charts or graphs, it can be helpful to include average lines,
which explicitly detail the key trends emerging from the information. This may help demonstrate
the key points to other users in a straightforward manner - for instance, an executive from a
different department during a board meeting. Excel allows trend lines to be extended beyond the
graph, to offer predictions of future activity - and such forecasts can help businesses develop
their future strategy.
4) Bring data together
Excel can be used to bring information from various files and documents together, so that it
exists in a single location. As well as raw data and information from other spreadsheets, it is
possible to import text and images. Other objects can be added using the Insert tab, or additional
spreadsheets can be added to the file.
5) Online access
Excel is available online as part of Microsoft's Office 365 productivity suite. This means
business leaders and employees have access to the program from a range of devices, from almost
any location. Providing they have a web-enabled PC, laptop, smartphone or tablet it should be
possible to access Excel, making remote and mobile working viable.
some of the shortcut keys are:
Ctrl+A
Select All

44. None
All
Ctrl+B
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+C
Copy
Edit, Copy
All
Ctrl+D
Fill Down
Edit, Fill, Down
All
Ctrl+F
Find
Edit, Find
All
Ctrl+G
Goto
Edit, Goto
All
Ctrl+H
Replace
Edit, Replace
All
Ctrl+I
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+K
Insert Hyperlink
Insert, Hyperlink
Excel 97/2000 +
Ctrl+N
New Workbook

45. File, New
All
Ctrl+O
Open
File, Open
All
Ctrl+P
Print
File, Print
All
Ctrl+R
Fill Right
Edit, Fill Right
All
Ctrl+S
Save
File, Save
All
Ctrl+U
Underline
Format, Cells, Font, Underline, Single
All
Ctrl+V
Paste
Edit, Paste
All
Ctrl W
Close
File, Close
Excel 97/2000 +
Ctrl+X
Cut
Edit, Cut
All
Ctrl+Y
Repeat

46. Edit, Repeat
All
Ctrl+Z
Undo
Edit, Undo
All
F1
Help
Help, Contents and Index
All
F2
Edit
None
All
F3
Paste Name
Insert, Name, Paste
All
F4
Repeat last action
Edit, Repeat. Works while not in Edit mode.
All
F4
While typing a formula, switch between absolute/relative refs
None
All
F5
Goto
Edit, Goto
All
F6
Next Pane
None
All
F7
Spell check

47. Tools, Spelling
All
F8
Extend mode
None
All
F9
Recalculate all workbooks
Tools, Options, Calculation, Calc Now
All
F10
Activate Menubar
N/A
All
F11
New Chart
Insert, Chart
All
F12
Save As
File, Save As
All
Ctrl+:
Insert Current Time
None
All
Ctrl+;
Insert Current Date
None
All
Ctrl+"
Copy Value from Cell Above
Edit, Paste Special, Value
All
Ctrl+’
Copy Formula from Cell Above

48. Edit, Copy
All
Shift
Hold down shift for additional functions in Excel’s menu
none
Excel 97/2000 +
Shift+F1
What’s This?
Help, What’s This?
All
Shift+F2
Edit cell comment
Insert, Edit Comments
All
Shift+F3
Paste function into formula
Insert, Function
All
Shift+F4
Find Next
Edit, Find, Find Next
All
Shift+F5
Find
Edit, Find, Find Next
All
Shift+F6
Previous Pane
None
All
Shift+F8
Add to selection
None
All
Shift+F9
Calculate active worksheet

49. Tools, Options, Calculation, Calc Sheet
All
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since
the last calculation.
None
Excel 97/2000 +
Ctrl+Alt+Shift+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells
not marked as needing to be calculated.
None
Excel 97/2000 +
Shift+F10
Display shortcut menu
None
All
Shift+F11
New worksheet
Insert, Worksheet
All
Shift+F12
Save
File, Save
All
Ctrl+F3
Define name
Insert, Names, Define
All
Ctrl+F4
Close
File, Close
All
Ctrl+F5
XL, Restore window size
Restore
All

50. Ctrl+F6
Next workbook window
Window, ...
All
Shift+Ctrl+F6
Previous workbook window
Window, ...
All
Ctrl+F7
Move window
XL, Move
All
Ctrl+F8
Resize window
XL, Size
All
Ctrl+F9
Minimize workbook
XL, Minimize
All
Ctrl+F10
Maximize or restore window
XL, Maximize
All
Ctrl+F11
Inset 4.0 Macro sheet
None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12
File Open
File, Open
All
Alt+F1
Insert Chart
Insert, Chart...
All

51. Alt+F2
Save As
File, Save As
All
Alt+F4
Exit
File, Exit
All
Alt+F8
Macro dialog box
Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Excel 97/2000 +
Alt+F11
Visual Basic Editor
Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3
Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6
Previous Window
Window, ...
All
Ctrl+Shift+F12
Print
File, Print
All
Alt+Shift+F1
New worksheet
Insert, Worksheet
All
Alt+Shift+F2
Save
File, Save
All

52. Alt+=
AutoSum
No direct equivalent
All
Ctrl+`
Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A
Insert argument names into formula
No direct equivalent
All
Alt+Down arrow
Display AutoComplete list
None
Excel 95
Alt+’
Format Style dialog box
Format, Style
All
Ctrl+Shift+~
General format
Format, Cells, Number, Category, General
All
Ctrl+Shift+!
Comma format
Format, Cells, Number, Category, Number
All
Ctrl+Shift+@
Time format
Format, Cells, Number, Category, Time
All
Ctrl+Shift+#
Date format
Format, Cells, Number, Category, Date
All

53. Ctrl+Shift+$
Currency format
Format, Cells, Number, Category, Currency
All
Ctrl+Shift+%
Percent format
Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^
Exponential format
Format, Cells, Number, Category,
All
Ctrl+Shift+&
Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_
Remove outline border
Format, Cells, Border
All
Ctrl+Shift+*
Select the current region around the active cell. In a PivotTable report, select the entire
PivotTable report.
Edit, Goto, Special, Current Region
All
Ctrl++
Insert
Insert, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+-
Delete
Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1
Format cells dialog box
Format, Cells

54. All
Ctrl+2
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+3
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+4
Underline
Format, Cells, Font, Font Style, Underline
All
Ctrl+5
Strikethrough
Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6
Show/Hide objects
Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7
Show/Hide Standard toolbar
View, Toolbars, Stardard
All
Ctrl+8
Toggle Outline symbols
None
All
Ctrl+9
Hide rows
Format, Row, Hide
All
Ctrl+0
Hide columns
Format, Column, Hide

55. All
Ctrl+Shift+(
Unhide rows
Format, Row, Unhide
All
Ctrl+Shift+)
Unhide columns
Format, Column, Unhide
All
Alt or F10
Activate the menu
None
All
Ctrl+Tab
In toolbar: next toolbar
In a workbook: activate next workbook
None
Excel 97/2000 +
Shift+Ctrl+Tab
In toolbar: previous toolbar
In a workbook: activate previous workbook
None
Excel 97/2000 +
Tab
Next tool
None
Excel 97/2000 +
Shift+Tab
Previous tool
None
Excel 97/2000 +
Enter
Do the command
None
Excel 97/2000 +
Alt+Enter

56. Start a new line in the same cell.
None
Excel 97/2000 +
Ctrl+Enter
Fill the selected cell range with the current entry.
None
Excel 97/2000 +
Shift+Ctrl+F
Font Drop Down List
Format, Cells, Font
All
Shift+Ctrl+F+F
Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P
Point size Drop Down List
Format, Cells, Font
All
Ctrl+Spacebar
Select the entire column
None
Excel 97/2000 +
Shift+Spacebar
Select the entire row
None
Excel 97/2000 +
CTRL+/
Select the array containing the active cell.
CTRL+SHIFT+O
Select all cells that contain comments.
CTRL+
In a selected row, select the cells that don’t match the formula or static value in the active cell.
CTRL+SHIFT+|
In a selected column, select the cells that don’t match the formula or static value in the active
cell.

57. CTRL+[
Select all cells directly referenced by formulas in the selection.
CTRL+SHIFT+{
Select all cells directly or indirectly referenced by formulas in the selection.
CTRL+]
Select cells that contain formulas that directly reference the active cell.
CTRL+SHIFT+}
Select cells that contain formulas that directly or indirectly reference the active cell.
ALT+;
Select the visible cells in the current selection.
SHIFT+BACKSPACE
With multiple cells selected, select only the active cell.
CTRL+SHIFT+SPACEBAR
Selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.
CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
Ctrl+Alt+L
Reapply the filter and sort on the current range so that changes you've made are included
Data, Reapply
Excel 2007+
Ctrl+Alt+V
Displays the Paste Special dialog box. Available only after you have cut or copied an object,
text, or cell contents on a worksheet or in another program.
Home, Paste, Paste Special...
Excel 2007+
Shortcut key
Action
Menu equivalent comments
version
Ctrl+A
Select All
None
All
Ctrl+B
Bold

58. Format, Cells, Font, Font Style, Bold
All
Ctrl+C
Copy
Edit, Copy
All
Ctrl+D
Fill Down
Edit, Fill, Down
All
Ctrl+F
Find
Edit, Find
All
Ctrl+G
Goto
Edit, Goto
All
Ctrl+H
Replace
Edit, Replace
All
Ctrl+I
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+K
Insert Hyperlink
Insert, Hyperlink
Excel 97/2000 +
Ctrl+N
New Workbook
File, New
All
Ctrl+O
Open

59. File, Open
All
Ctrl+P
Print
File, Print
All
Ctrl+R
Fill Right
Edit, Fill Right
All
Ctrl+S
Save
File, Save
All
Ctrl+U
Underline
Format, Cells, Font, Underline, Single
All
Ctrl+V
Paste
Edit, Paste
All
Ctrl W
Close
File, Close
Excel 97/2000 +
Ctrl+X
Cut
Edit, Cut
All
Ctrl+Y
Repeat
Edit, Repeat
All
Ctrl+Z
Undo

60. Edit, Undo
All
F1
Help
Help, Contents and Index
All
F2
Edit
None
All
F3
Paste Name
Insert, Name, Paste
All
F4
Repeat last action
Edit, Repeat. Works while not in Edit mode.
All
F4
While typing a formula, switch between absolute/relative refs
None
All
F5
Goto
Edit, Goto
All
F6
Next Pane
None
All
F7
Spell check
Tools, Spelling
All
F8
Extend mode

61. None
All
F9
Recalculate all workbooks
Tools, Options, Calculation, Calc Now
All
F10
Activate Menubar
N/A
All
F11
New Chart
Insert, Chart
All
F12
Save As
File, Save As
All
Ctrl+:
Insert Current Time
None
All
Ctrl+;
Insert Current Date
None
All
Ctrl+"
Copy Value from Cell Above
Edit, Paste Special, Value
All
Ctrl+'
Copy Formula from Cell Above
Edit, Copy
All
Shift
Hold down shift for additional functions in Excel's menu

62. none
Excel 97/2000 +
Shift+F1
What's This?
Help, What's This?
All
Shift+F2
Edit cell comment
Insert, Edit Comments
All
Shift+F3
Paste function into formula
Insert, Function
All
Shift+F4
Find Next
Edit, Find, Find Next
All
Shift+F5
Find
Edit, Find, Find Next
All
Shift+F6
Previous Pane
None
All
Shift+F8
Add to selection
None
All
Shift+F9
Calculate active worksheet
Tools, Options, Calculation, Calc Sheet
All
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since

63. the last calculation.
None
Excel 97/2000 +
Ctrl+Alt+Shift+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells
not marked as needing to be calculated.
None
Excel 97/2000 +
Shift+F10
Display shortcut menu
None
All
Shift+F11
New worksheet
Insert, Worksheet
All
Shift+F12
Save
File, Save
All
Ctrl+F3
Define name
Insert, Names, Define
All
Ctrl+F4
Close
File, Close
All
Ctrl+F5
XL, Restore window size
Restore
All
Ctrl+F6
Next workbook window
Window, ...
All

64. Shift+Ctrl+F6
Previous workbook window
Window, ...
All
Ctrl+F7
Move window
XL, Move
All
Ctrl+F8
Resize window
XL, Size
All
Ctrl+F9
Minimize workbook
XL, Minimize
All
Ctrl+F10
Maximize or restore window
XL, Maximize
All
Ctrl+F11
Inset 4.0 Macro sheet
None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12
File Open
File, Open
All
Alt+F1
Insert Chart
Insert, Chart...
All
Alt+F2
Save As
File, Save As
All

65. Alt+F4
Exit
File, Exit
All
Alt+F8
Macro dialog box
Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Excel 97/2000 +
Alt+F11
Visual Basic Editor
Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3
Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6
Previous Window
Window, ...
All
Ctrl+Shift+F12
Print
File, Print
All
Alt+Shift+F1
New worksheet
Insert, Worksheet
All
Alt+Shift+F2
Save
File, Save
All
Alt+=
AutoSum
No direct equivalent
All

66. Ctrl+`
Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A
Insert argument names into formula
No direct equivalent
All
Alt+Down arrow
Display AutoComplete list
None
Excel 95
Alt+'
Format Style dialog box
Format, Style
All
Ctrl+Shift+~
General format
Format, Cells, Number, Category, General
All
Ctrl+Shift+!
Comma format
Format, Cells, Number, Category, Number
All
Ctrl+Shift+@
Time format
Format, Cells, Number, Category, Time
All
Ctrl+Shift+#
Date format
Format, Cells, Number, Category, Date
All
Ctrl+Shift+$
Currency format
Format, Cells, Number, Category, Currency
All

67. Ctrl+Shift+%
Percent format
Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^
Exponential format
Format, Cells, Number, Category,
All
Ctrl+Shift+&
Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_
Remove outline border
Format, Cells, Border
All
Ctrl+Shift+*
Select current region
Edit, Goto, Special, Current Region
All
Ctrl++
Insert
Insert, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+-
Delete
Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1
Format cells dialog box
Format, Cells
All
Ctrl+2
Bold
Format, Cells, Font, Font Style, Bold
All

68. Ctrl+3
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+4
Underline
Format, Cells, Font, Font Style, Underline
All
Ctrl+5
Strikethrough
Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6
Show/Hide objects
Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7
Show/Hide Standard toolbar
View, Toolbars, Stardard
All
Ctrl+8
Toggle Outline symbols
None
All
Ctrl+9
Hide rows
Format, Row, Hide
All
Ctrl+0
Hide columns
Format, Column, Hide
All
Ctrl+Shift+(
Unhide rows
Format, Row, Unhide
All

69. Ctrl+Shift+)
Unhide columns
Format, Column, Unhide
All
Alt or F10
Activate the menu
None
All
Ctrl+Tab
In toolbar: next toolbar
None
Excel 97/2000 +
Shift+Ctrl+Tab
In toolbar: previous toolbar
None
Excel 97/2000 +
Ctrl+Tab
In a workbook: activate next workbook
None
Excel 97/2000 +
Shift+Ctrl+Tab
In a workbook: activate previous workbook
None
Excel 97/2000 +
Tab
Next tool
None
Excel 97/2000 +
Shift+Tab
Previous tool
None
Excel 97/2000 +
Enter
Do the command
None
Excel 97/2000 +

70. Alt+Enter
Start a new line in the same cell.
None
Excel 97/2000 +
Ctrl+Enter
Fill the selected cell range with the current entry.
None
Excel 97/2000 +
Shift+Ctrl+F
Font Drop Down List
Format, Cells, Font
All
Shift+Ctrl+F+F
Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P
Point size Drop Down List
Format, Cells, Font
All
there are a lot of Online vedios through You Tube & google itself as a best platform to learn the
same.
Ctrl+A
Select All
None
All
Ctrl+B
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+C
Copy
Edit, Copy
All
Ctrl+D
Fill Down

71. Edit, Fill, Down
All
Ctrl+F
Find
Edit, Find
All
Ctrl+G
Goto
Edit, Goto
All
Ctrl+H
Replace
Edit, Replace
All
Ctrl+I
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+K
Insert Hyperlink
Insert, Hyperlink
Excel 97/2000 +
Ctrl+N
New Workbook
File, New
All
Ctrl+O
Open
File, Open
All
Ctrl+P
Print
File, Print
All
Ctrl+R
Fill Right

72. Edit, Fill Right
All
Ctrl+S
Save
File, Save
All
Ctrl+U
Underline
Format, Cells, Font, Underline, Single
All
Ctrl+V
Paste
Edit, Paste
All
Ctrl W
Close
File, Close
Excel 97/2000 +
Ctrl+X
Cut
Edit, Cut
All
Ctrl+Y
Repeat
Edit, Repeat
All
Ctrl+Z
Undo
Edit, Undo
All
F1
Help
Help, Contents and Index
All
F2
Edit

73. None
All
F3
Paste Name
Insert, Name, Paste
All
F4
Repeat last action
Edit, Repeat. Works while not in Edit mode.
All
F4
While typing a formula, switch between absolute/relative refs
None
All
F5
Goto
Edit, Goto
All
F6
Next Pane
None
All
F7
Spell check
Tools, Spelling
All
F8
Extend mode
None
All
F9
Recalculate all workbooks
Tools, Options, Calculation, Calc Now
All
F10
Activate Menubar

74. N/A
All
F11
New Chart
Insert, Chart
All
F12
Save As
File, Save As
All
Ctrl+:
Insert Current Time
None
All
Ctrl+;
Insert Current Date
None
All
Ctrl+"
Copy Value from Cell Above
Edit, Paste Special, Value
All
Ctrl+’
Copy Formula from Cell Above
Edit, Copy
All
Shift
Hold down shift for additional functions in Excel’s menu
none
Excel 97/2000 +
Shift+F1
What’s This?
Help, What’s This?
All
Shift+F2
Edit cell comment

75. Insert, Edit Comments
All
Shift+F3
Paste function into formula
Insert, Function
All
Shift+F4
Find Next
Edit, Find, Find Next
All
Shift+F5
Find
Edit, Find, Find Next
All
Shift+F6
Previous Pane
None
All
Shift+F8
Add to selection
None
All
Shift+F9
Calculate active worksheet
Tools, Options, Calculation, Calc Sheet
All
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since
the last calculation.
None
Excel 97/2000 +
Ctrl+Alt+Shift+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells
not marked as needing to be calculated.
None
Excel 97/2000 +

76. Shift+F10
Display shortcut menu
None
All
Shift+F11
New worksheet
Insert, Worksheet
All
Shift+F12
Save
File, Save
All
Ctrl+F3
Define name
Insert, Names, Define
All
Ctrl+F4
Close
File, Close
All
Ctrl+F5
XL, Restore window size
Restore
All
Ctrl+F6
Next workbook window
Window, ...
All
Shift+Ctrl+F6
Previous workbook window
Window, ...
All
Ctrl+F7
Move window
XL, Move
All

77. Ctrl+F8
Resize window
XL, Size
All
Ctrl+F9
Minimize workbook
XL, Minimize
All
Ctrl+F10
Maximize or restore window
XL, Maximize
All
Ctrl+F11
Inset 4.0 Macro sheet
None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12
File Open
File, Open
All
Alt+F1
Insert Chart
Insert, Chart...
All
Alt+F2
Save As
File, Save As
All
Alt+F4
Exit
File, Exit
All
Alt+F8
Macro dialog box
Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Excel 97/2000 +

78. Alt+F11
Visual Basic Editor
Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3
Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6
Previous Window
Window, ...
All
Ctrl+Shift+F12
Print
File, Print
All
Alt+Shift+F1
New worksheet
Insert, Worksheet
All
Alt+Shift+F2
Save
File, Save
All
Alt+=
AutoSum
No direct equivalent
All
Ctrl+`
Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A
Insert argument names into formula
No direct equivalent
All

79. Alt+Down arrow
Display AutoComplete list
None
Excel 95
Alt+’
Format Style dialog box
Format, Style
All
Ctrl+Shift+~
General format
Format, Cells, Number, Category, General
All
Ctrl+Shift+!
Comma format
Format, Cells, Number, Category, Number
All
Ctrl+Shift+@
Time format
Format, Cells, Number, Category, Time
All
Ctrl+Shift+#
Date format
Format, Cells, Number, Category, Date
All
Ctrl+Shift+$
Currency format
Format, Cells, Number, Category, Currency
All
Ctrl+Shift+%
Percent format
Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^
Exponential format
Format, Cells, Number, Category,
All

80. Ctrl+Shift+&
Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_
Remove outline border
Format, Cells, Border
All
Ctrl+Shift+*
Select the current region around the active cell. In a PivotTable report, select the entire
PivotTable report.
Edit, Goto, Special, Current Region
All
Ctrl++
Insert
Insert, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+-
Delete
Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1
Format cells dialog box
Format, Cells
All
Ctrl+2
Bold
Format, Cells, Font, Font Style, Bold
All
Ctrl+3
Italic
Format, Cells, Font, Font Style, Italic
All
Ctrl+4
Underline
Format, Cells, Font, Font Style, Underline

81. All
Ctrl+5
Strikethrough
Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6
Show/Hide objects
Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7
Show/Hide Standard toolbar
View, Toolbars, Stardard
All
Ctrl+8
Toggle Outline symbols
None
All
Ctrl+9
Hide rows
Format, Row, Hide
All
Ctrl+0
Hide columns
Format, Column, Hide
All
Ctrl+Shift+(
Unhide rows
Format, Row, Unhide
All
Ctrl+Shift+)
Unhide columns
Format, Column, Unhide
All
Alt or F10
Activate the menu
None

82. All
Ctrl+Tab
In toolbar: next toolbar
In a workbook: activate next workbook
None
Excel 97/2000 +
Shift+Ctrl+Tab
In toolbar: previous toolbar
In a workbook: activate previous workbook
None
Excel 97/2000 +
Tab
Next tool
None
Excel 97/2000 +
Shift+Tab
Previous tool
None
Excel 97/2000 +
Enter
Do the command
None
Excel 97/2000 +
Alt+Enter
Start a new line in the same cell.
None
Excel 97/2000 +
Ctrl+Enter
Fill the selected cell range with the current entry.
None
Excel 97/2000 +
Shift+Ctrl+F
Font Drop Down List
Format, Cells, Font
All
Shift+Ctrl+F+F

83. Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P
Point size Drop Down List
Format, Cells, Font
All
Ctrl+Spacebar
Select the entire column
None
Excel 97/2000 +
Shift+Spacebar
Select the entire row
None
Excel 97/2000 +
CTRL+/
Select the array containing the active cell.
CTRL+SHIFT+O
Select all cells that contain comments.
CTRL+
In a selected row, select the cells that don’t match the formula or static value in the active cell.
CTRL+SHIFT+|
In a selected column, select the cells that don’t match the formula or static value in the active
cell.
CTRL+[
Select all cells directly referenced by formulas in the selection.
CTRL+SHIFT+{
Select all cells directly or indirectly referenced by formulas in the selection.
CTRL+]
Select cells that contain formulas that directly reference the active cell.
CTRL+SHIFT+}
Select cells that contain formulas that directly or indirectly reference the active cell.
ALT+;
Select the visible cells in the current selection.
SHIFT+BACKSPACE
With multiple cells selected, select only the active cell.

84. CTRL+SHIFT+SPACEBAR
Selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.
CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
Ctrl+Alt+L
Reapply the filter and sort on the current range so that changes you've made are included
Data, Reapply
Excel 2007+
Ctrl+Alt+V
Displays the Paste Special dialog box. Available only after you have cut or copied an object,
text, or cell contents on a worksheet or in another program.
Home, Paste, Paste Special...
Excel 2007+