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GOLDSTAR HEALTHCARE PRIVATE LTD.
making a difference….together
www.goldstarhealthcare.net making a difference….together
HOSPITAL MANAGEMENT
INFORMATION SYSTEM
(Web HMIS)
NABH & NABL Compatibility
Developed by

GHMIS (Goldstar Hospital Management Information System)
GHMIS is a web based HMIS solution that is best suited for all kinds
of hospitals (corporate, govt. Nursing homes private etc) whether
single location or multiple location hospitals, the solution enables
process owners to immediately start the work as the solution is been
built keeping in mind complete functionality of each department in
hospital. The solution is built on latest Microsoft platform. It is a
comprehensive solution which records transition between patients and
service provider containing details about who did what to whom, when
and where. GHIS solution enables healthcare providers to improve the
operational effectiveness, reduce costs, reduce medical errors and
enhance delivery of quality care.
Brief Product Details
Salient Features
 Comprehensive, Integrated, Web based, Multi-location Solution
 Implementation and automation of process
 Avoids duplication of work
 Helps in reducing the patient wait time as most of the processes are online and integrated
 Control on inventory management
 Helps in reducing the patient wait time as most of the processes are online and integrated

 Control on purchase of items
 Better managerial decision making with real-time MIS and other reports
 Audit Trail to check who has done what, where and when to control the pilferage and increase the
accountability and integrity of systems
 Facilities controlled by user-defined parameters
 Multiple tariffs lists with very flexible option for rate revision
 Audit Trail to check who has done what, where and when to control the pilferage and increase the
accountability and integrity of systems
 Facilities controlled by user-defined parameters
 Multiple tariffs lists with very flexible option for rate revision
 Covers Medical Insurance Companies functional requirements (TPA)
 Customized Preventive Health Packages for the OPD & IPD Patients
 Pre-defined Multiple Medical & Discharge Summary with auto generation.
 Audit Trail Facility for Authentication & Verification of entries
 Powerful Search Engine for locating various information related to Patient
 Comparative Performance Reports
 Graphical Comprehensive MIS and other Departmental reports for top management analysis
 Centralized Database system, completely database driven
 Easy to install, Easy to maintain
 Interface with various Laboratory Equipmentfor Data Capturing Uni or Bi directional

 HL7 Compliance programming and ICP-9, ICD-10 Incorporated
 Connectmultiple branches of Hospitals through VPN or lease line for access patient record from any where
 For instant support remote accession of the database
 It can be interfaced with BarCode
 It can be interfaced with Biometric Devices
 Patient data accessingwith RFID
 Patient Data accessing with wrist bands
 Equipments Maintenance facility
 Asset Management facility
 Biomedical Waste Managementtrackingfrom generation to disposal
 Central Purchasing facility for multiple location organizations
 Quotationsnegotiationstrackingin each approval level
 Amendments and its changes tracking facility in each approval level
 Alerts facility whenstock outs for Vital items
 Previous purchase details view at the time GRN/SRN entry for each item
 User definable expirydays for expirationalerts
 Dynamic ROL facility
 Detailedrecords trackingfor consignmentitems (sets andas well asindividual items)
 Previous purchase details view at the time GRN/SRN entry for each item
 Electronic Medical Recordsaccessing fromsingle window
 Specialty wise pre-defined discharge summaries to reduce waiting time of the patient

Technology Provisions
User Systems
Compatible web browsers: IE, Google
Chrome, Mozilla Firefox, Safari and Opera
Compatible Operating Systems: Windows,
Linux and Macintosh
Application Server
Windows Server 2008 R2/2012 R2, IIS,
Framework, Ajax Extension, Crystal Reports,
Database Server
SQL Server 2008 R2 / SQL 2012 R2, Windows
Server 2008 R2 / 2012 R2
Database Server
SQL Server 2008 R2 /

Product Compliance
S.No. Description Compliance
1 PACS Integration YES
2 HIS Triggered SMS & E-Mail YES
3 Clinical Decision Support Systems YES
4 Departmental Dashboards YES
5 Equipment Scheduling for Service Orders (Work list) YES
6 Integration with Nurse Call System YES
7 Integration to Smartcard System YES
8 Text & Graphical Trend View of Patient Data YES
9 NABH / NABL / JCI compliance Reporting (Default, Department
wise)
YES
10 Two factor Authentication (Smart cards, RSA etc.) YES
11 Transaction Level Password Protection for Specific Modules
/Screens
YES
12 ICD 10 / Snow med / MIMS - SIMS Integration YES
13 LAB, Radiology & Other Equipment Interface via Frontend YES
14 Integration to Patient Portal for Appointments & Report Print YES
15 Integration to Patient Information Kiosks YES
16 Mandatory Barcode Integration YES

Modules in GHMIS
 Facilities Management
 Patient Registration
 Front Desk Management
 OP Services Management
 Doctor Appointment Scheduling
 Doctors Workbench
 Emergency/Casualty
 Emergency/Casualty Billing
 Laboratory Information System (LIS)
 Radiology Information System (RIS)
 Operation Theater Management (OT)
 Cardiology
 Blood Bank Management
 Nephrology/Dialysis
 Admission, Discharge and Transfer (ADT)
 IP Billing for Cash Patients
 IP Billing for Insurance Patients
 Bill Settlement
 Ward/ICU Management
 Nurse Management
 Central Procurement Management
 Main Store Inventory Management
 Sub-Stores Inventory Management
 Consignment Items Management
 Pharmacy Management
 Ward/ICU pharmacy inventory
 Assets Management
 Equipments Maintenance
 Central Sterile Supply Department (CSSD)
 Housekeeping Maintenance
 Student Information System (SIS)
 Doctors Accounting
 Electronic Medical Records (EMR)
 Cath Lab Management
 Diet & Kitchen Management
 Physiotherapy
 Bio-Medical Waste Management
 HR Recruitment Process Management
 Payroll
 Business Intelligence (BI)
 Management Information System Reports
 User Management and Authority System

 Ward/ICU Management
 Nurse Management

Deployment Architecture

Goldstar HMIS Screen Shots
Patient Registration OP Billing
Doctor Appointment IP Billing
Real time MIS IP Admission

GHMIS Connectivity to Digital Devices
Barcode Reader
Barcode Label Printer
Web Camera
Biometric Device
ScannerTouch Screen Laptop
GHMIS V 3.5
Two side lamination
card printer
We can connect even more
required devices in the hospital
with our GHMIS solution

GHMIS Connectivity to Lab Equipments and Instruments
Random Access bench top
analyzerElisa Processor
Urine Strip Analyzer Coagulometer
ABG Analyzer
Coulter Cell Counter
Chemistry Analyzer
GHMIS V 3.5
We can interface any fully
automated equipment Bi or
Uni directional method

Patient Registration Module maintains outpatient information and provides interfaces
with Appointments, Doctors, Clinics and Out Patient Billing & Cash Collection Modules,
Pharmacy……………………………….
Every patient is given a Unique Hospital Registration Number for identifying various
services offered by the hospital including Hospitalization details throughout his Life. A
Registration Card can be generated on a pre-printed Computer blank stationery of the
Hospital and given to the Patient for bringing the same whenever he/she visits hospital.
A receipt is printed for collection of Registration Fees. All facilities utilized by a patient
are maintained by this unique Registration Number of the Patient. If a patient forgets to
bring the Registration Card, enquiry facility will enable to identify Registration Number
for any registered patient, by entering the name of the patient partly or fully or
telephone number or address, etc. as well as with combination of different criteria’s. A
Register is maintained for all relevant details entered at the time of registration. This
will also facilitate Monthly analysis of O.P.D. Consultation services for new / Re-Visit
Patients.
Features
 Assign Unique Hospital Identification Number Registration Number to each
Patient
 Facilitate in capturing Patient Demographic, Payment and Insurance Details
 Appointments, OPD Billing, Diagnostic Centers and Pharmacy are all interlinked
 Online Registration Card Printing
 Facilitates entry of MLC Number for Accident Cases
 Online Enquiry for Searching the Patient Registration Number & other Details
 Interface with Smart Card Machine for generation of Patient Card
Patient Registration
GHMIS Modules

 Doctors Schedule Entry (Day & Time for a Period)
 Facilitate to Enter Periodic Time Change
 Facilitate to enter Doctor Leave Details
 Displays Time Slots based on the Time Duration defined for providing consultation to
New & Follow-up Patient.
 Facilitate to block more than one Appointment Slot for a Patient
 Change of Appointment from one Date & Time to another Date & Time or Cancel an
Appointment
 Display automatically Next Available Slot for a Doctor / Department
 Appointment printing for a Doctor schedule
 Online appointment booking facility. Those appointments can be treated as un-
confirmed appointments.
 Un-confirmed appointments can be converted to confirmed after patient comes to
hospital and registered
Doctors Appointment
This module enables in generation of Bills for the Services provided and the Cash Collected from the
Patient. For Credit Company Patients, a copy of the Bill is given to the Patient and another copy is
sent to the Company for payment. For Cash Patients, a Cash Receipt is given for the amount received
from them. This module also facilitates in collection of Advance Amount and refunding the excess
amount received after providing the required services.
Features
Enable Cash Collection from Outpatients for Consultations, Investigations & Procedures and
generate a Cash Receipt In case of Credit Account Cases, generate Bill for the Services offered with
Credit Account Code and name of the beneficiary and reimbursing Company Account towards the
treatment expenses provided by the Hospital Maintain record of collection Shift-wise with Cashier
Name Generate Patient Statistics (Clinical Department wise, Category wise & Consultant wise)
Generate Cash Collection and Revenue Summary Reports for daily reconciliation and posting to
Finance.
OPD BILLING & COLLECTION MANAGEMENT

This Module enables advance Booking of Beds, Surgery & Other Facilities in a hospital.
The System maintains status of Occupied & vacant status of Beds. At the time of
admission, System enquires from the User whether the Patient is a booked Patient or a
Direct Patient or an Emergency Case coming through Casualty. In case of Casualty it also
enquires whether it is a Medico Legal Case. Details of Medico Legal Cases are entered
under MLC Details entry option as specified by the Medical Records Department. At the
time of Admission after accepting all relevant details of Patient along with Booking
advance & Admission Advance Receipt Numbers, a Face Sheet / Admission Form /
Admission Slip to be used in the Ward is also printed.
Features
Enables On-line Bed Status Monitoring (Vacant, Occupied, Blocked, Maintenance, etc.)
Facilitates advance booking and Cash collection. In case of Surgical Booking, Updating
of Surgery / O.T. Schedule automatically, Facilitates admission & bed allocation based
on advance booking status (First come first served basis) or by Emergency admission
advised by Consultants or the Transfers requested by the already admitted Patients.
Helps in Collection of Deposit amount from Patients on admission and generate receipt
for cash Payments. Also generate Admission Documents and Stickers with Patient
details printed on it for pasting by the Nurse on the Request Forms during treatment in
the Hospital Updates bed status for Transfer or Discharge of a Patient on request from
concerned Nursing Station, Generate Transfer Request Form and Discharge Intimation
Slip and other records required at the time of discharge. Facilitates in preparation of
Discharge Summary as per the specific Format defined earlier (Specialty- wise), saving
several precious hours for the patients and their relatives. Provide links to all relevant
Modules with date and time of admission, transfer, discharge or death to update Patient
Database.
IN-PATIENTS A/D/T MANAGEMENT

This Module covers extensively the complete billing functions involved from the date
and time of admission of a Patient till discharge from the Hospital for the facilities
provided to the Patient. Every Patient is automatically assigned a unique In-Patient
Admission Number (I.P.D. No.), which is used for identifying Case Sheets and all
services utilized by the patients. Maintains activity chart for entry of facilities daily
utilized by patients calculates bed charges automatically calculates other
Facilities/Service charges automatically for the direct patients and patients from the
corporate companies, patients from the insurance companies and package patients as
per the tariff list defined in the billing setup to generates receipt for Deposits/
Advances and Bill (Interim) or Final for settlement. Provides daily / BI-weekly/weekly
In-Patients Receivable Statement, Enables generation of Deposit Exhaust List based on
the Credit Limit defined in the Bed Category Setup for collection of Interim advance
amount from the Patients. It also facilitates in generation of Reminder Letter for the
Patients with their Billing Status, Amount Deposit and Amount more to be deposited.
Enables generation of Credit Companies Statements viz., Credit Companies Ledger,
Statement of Accounts as per their Specific Format and Aging Analysis Statement based
on the Setup defined. Enables generation of In-Patients Register, Billing Register,
Collections Record, etc Provides linkage with Surgery Management, Nursing Stations
Module, Diagnostic Centre’s, Operation Theatres, Dietary services, Pharmacy for
capturing of facilities offered to Patients and Billing to respective Patient's Folio
Provides Linkages with Financial Accounts for Updating of related revenue Accounts.
IN-PATIENTS BILLING & CASH COLLECTION

This module performs three different functions namely, Patient Administration, Patient
Information Nursing Care activities management and interacts with Other modules
such as Diagnostic Centers, Blood Bank, Pharmacy, Dietary Mgmt., Operation Theatre,
etc. It allows the Nurse to allocate and release Beds and notify Transfers, Discharges
and Other activities. It allows all Patient data regarding monitoring progress, History,
Drugs prescriptions, Doctor’s instructions, etc. to be noted and Discharge summary to
be prepared. It allows Nurses to enter Service Charge Slips for all the Services offered to
each Patient in the Ward for Patient Billing purposes. The requests entered by the
Nurse for the Patient will be automatically printed in the concerned Centers printer and
message is flashed for the Request.
Features
 Integrated with A/D/T, Diagnostic Centers, OT Mgmt, Pharmacy and Billing Mgmt
 Admitted Patients List as per the Ward / Nursing Stations
 Drugs & Consumables Stock Maintenance
 Request for investigations
 Request for medicines online and offline
 Bed Transfer Request
 Patient Discharge Intimations
 Discharge Summary Preparation
 Unused Medicines Return Entry
WARD MANAGEMENT (NURSE STATIONS)

This Module streamlines workflow in the laboratory and eliminates time-consuming
paperwork.
Features
 Multi-site, multi-facility specimen tracking and lab support
 Accurate, up-to-the-minute patient data and charge information
 Automatic generation of collection lists, labels and worksheets
 Instant comparison and statistical analysis of test results
 On-line patient inquiries, reports, and summaries
 Integrated inventory management and maintenance scheduling for laboratory
instruments
 Process screens that allow multiple functions to be accessed for multiple patients
and specimens from one screen.
 Lab Register Maintenance
 Automatic indenting for the material required based on the consumption
Following are the functions performed in this module
Generation of Cash Receipt / Credit Bill for outpatients based on Doctor's Advice from
their terminals; Generation of Investigation Advice based on Consultants advice for In-
Patients from the respective Nursing stations. The Investigations advised along with
instructions from Doctors and Specimen to be collected for Out-Patients (or collected
for In-Patients from Wards) will be flashed in the respective Diagnostic Centre
Terminal, when Registration Number (for Out-Patients) or I.P.D Number (for In-
Patients) is entered in Diagnostic Centre Computer Terminal. Pre-defined Investigation
Formats will be displayed on the Computer monitor to enable entry of findings. Status
of Investigations carried out will be flashed on Query Investigation reports can be
printed in special print Fonts on Ink-Jet or Laser Printer. Facility for automatic
highlighting of abnormal results, Charges for In-Patients will be posted in respective In-
Patient's folio Register for Diagnostic Tests carried out will be maintained with
collection record and Statistical Reports. Neat reports can be generated and also
viewed by Consultants
LABORATORY INFORMATION SYSTEM

This Module streamlines workflow in all the Imaging Departments (X-Ray, Ultrasound, CT scan, MRI, etc.)
and eliminates time-consuming paperwork.
Features
 Covers all Sub Centers X-Ray, Ultrasound, CT scan, MRI, etc.
 Radiology Orders Processing Worksheet for Out Patients and In Patients
(Linked with OPD Billing and Nursing Care Mgmt)
 Accurate, up-to-the-minute patient data and charge information
 Tracking Order Status
 Pre-defined templates service wise
 Facility to amend pre-stored Standard Radiology Reports
 Radiology Department Inventory Management
 Automatic indenting for the material required based on the consumption
 Radiology Department Register Maintenance
RADIOLOGY INFORMATION SYSTEM
This is a multi-user, multi-stores Module for Computerization of Inventory items covering Capital
Items, Consumable Items. This module covers functions of Purchase, Stock & Issue of items, Stock
Accounting, Inventory Control functions. This Software is very versatile and user-friendly for
Operations. The Stock Valuation is based on First-in-first-out system.
Following are the integrated modules:
 STORES ACCOUNTING MODULE
 INVENTORY CONTROL MODULE
 SUB STORE & DEPARTMENT INVENTORY MODULE
Features
 Stock Management
 Management of Stock Flow
 GRN Processing
 Indent Processing
 Stock Transfer
 Vendor Analysis
 Stock Ledger Reports
 Issue & Billing of Consumables to Patients
 Verification & Posting of Supplier Bills to Financial Accounts
MATERIAL & DEPARTMENT INVENTORY
MANAGEMENT

This module is used for centralized purchases in the hospital for all the items kept in
different Stores. This module is integrated with Stores for receiving the Indent for
regular items or for purchasing of new items as per the dynamic consumption and the
minimum stock to be maintained in the Stores and at various locations in the hospital.
Based on Indent received, a requirement letter for quotation is generated and sent to
different suppliers. This module enable in entry of the quotation received and Vendor
evaluation based on the criteria decided by the management. The Purchase Orders are
printed on the plain or preprinted Stationary as per the required format. The
Amendment to the Purchase Orders (Cancellation or change in the items / quantity
ordered) can also be send to the Suppliers after printing the required letter by giving
reference number of the Purchase Order. This is also linked with the Finance module
for informing them for Advance Payment against the Purchase Order.
Features
 Central Purchasing facility for medical, non-medical and pharmacy items
 Quotation requests for suppliers as per the Purchase Indent items
 eMail facility to reduce paper cost
 Purchase Indents merging if indents have same items for different departments
 Quotation Entry & Vendor Evaluation
 Evaluation changes tracking
 Purchase Order Generation and Printing
 P.O. to include single / staggered delivery & detailed predefined factors like
Payment terms, delivery conditions, insurance terms, freight etc.
 Purchase Order Amendment. Amendment updating in Purchase Order either at. Item
Level for Rate, Qty. OR for delivery and other Terms of Purchase Order including
Cancellation (Full / Part) or Short Closure Facility
 SRN/GRN Facility against P.O.
 Partial or full SRN/GRN generation facility against P.O.
 Allocation of the items after receive the SRN/GRN
 Rate contracts fixing facility
PURCHASE MANAGEMENT

This module covers functions of Purchase, Stock & Issue of Drug items, Stock Accounting, Inventory
Control functions. This Software is very versatile and user-friendly for Operations. The Stock
Valuation is based on First-in-first-out system.
Benefits
 Issue of Medicines with Bar Code scanners or by entering Drug Name using Key Board (Including
 Substitute Items by Generic / Brand Index creation)
 Maintain proper inventory levels
 Speed the billing process and virtually eliminate lost patient charges
 Reduce the time between order receipt and dispensing
 Facilitate better departmental planning
Features
 Facility for Creation of Drug Manufacturers Table with each Drug Name, Cost Price, MRP, Sales Tax,
etc
 Facility for Creation of Drug Distributors with Drugs and Drugs Manufacturers represented
Selling Price, Tax, etc,
 Preparation of Purchase Requisition based on minimum Stock Qty. & Dynamic Consumption Qty.
with Three Suppliers (Distributors), Last P.O.NO. And Purchase Rate & Vendor Rating for Purchase
approval
 The Stock Accounting module is linked with the Purchase Management Module for Supplier-wise
receipt of Drugs, verification of Qty, received, agreed Purchase Price (Cost Price), Free Qty. supply
(if any), etc. and verification of Suppliers Bills. The Supplier Bills are automatically updated in F.A.
Module (as Purchase Voucher), if F.A. Module is selected.
 Based on the Indents (Auto generated by Sub-Stores & Wards based on Minimum Stock Level)
 Drug Items are issued by Drug Stores and the Stock is updated both in Stores (Stock Reduced) and
Sub-Stores / Wards (Stock Increased). Also for Pharmacy stock, daily auto indent is generated for
the total Quantity issued daily for each Item. The System maintains fixed Stock
 Level in Wards, Sub Stores and Pharmacy. If hospital approves, we could introduce Bar Coded
Drugs Management System covering Bar Code Label generation for Items received in Drug Stores
and to introduce Bar Code Scanner for issue of Drug Items from Pharmacy. In Sub-Stores & Wards
the Drug Issues could be through conventional Key Board or Bar Code Scanner depending on the
volume of Issue Transactions. Bar Coding will eliminate errors in proper Drug Identification, batch
no. & manufactures code
 The Pharmacy Management Module enables On-line entry of all documents and updates the
respective Stock Masters for Receipt, issue and sales. Query provides details regarding Stock of an
Item at Various Locations, Expiring drugs forecast and many more required for day-to-day
Operations. A number of Useful Outputs are generated to the management. Issues of Drugs to
Patients from any location automatically update Patient's Billing folio. Billing and Collection are
linked with Financial Accounts.
DRUG STORES & PHARMACY MANAGEMENT

 Paper less case sheet entry and data storage Doctors can enter the case notes
directly into the system in a case sheet format.
 Ability to access the past records on line.
 Ability to access the past investigations on line
 Ability to access the past treatment record on line
 Doctor can view patients list which are taken appointments for him/her
 Write examinations of patient
 Online prescription writing facility
 Online investigations ordering
 Doctor can view previous clinical history of patient
 Diagnosis entry facility
 Cross referral
 Provisional booking facility for OT and Cath Lab
 Online Admission request for OP Patient
 Can write complete past history, family history, personal history, professional
history, and presenting history and chief complains of patient
 Direct view access for lab and radiology results
 Prescription entry for Inpatients
 Nurse assessments checks facility
ELECTRONIC MEDICAL RECORDS/ DOCTORS MODULE

This is MIS module helps management in the process of decision-making and allied
activities.
Following are the Reports generated from this module:
 Real Time Operational Management Information System
 New Patients Registrations
 Out Patient Statistics (New & Revisit) – Department Wise
 Out Patients Statistics (New & Revisit) – Doctor Wise
 Total Collection – Out Patients, In Patients and Pharmacy – Department Wise
 Hospital Revenue – Department Wise
 Hospital Performance – Department & Doctor Wise
 Total Outstanding from Cash & Credit & Insurance Companies with Ageing Analysis
 Hospital Occupancy – Bed Category wise
 Hospital Occupancy – Doctor Wise
 Inventory – Stock Status & Stock Ledger
 Pharmacy – Total Sales with Profitability Report
 Pharmacy – Stock at various Locations
 Consumption Report – Department Wise
 Purchase Analysis
 Many more reports generated from various modules for department purposes.
 The GHIS has also created two separate screens on HMIS namely :
 For the promoters / senior leadership where the focus is on monetary productivity
at a macro level within built week on week , month to date and year to date
comparison.
 For the managers in the hospital: operational HMIS reflecting the total current status
of the hospital’s OP / IP / Diagnostics / Pharmacy.
 Classified Revenue details
 Bed Census in regular intervals
MANAGEMENT INFORMATION SYSTEMS

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