ERP software for Doctor. Complete management software for hospital.


Published on

View this slideshow to learn more about this affordable ERP software. Includes complete accounting module. Case paper management. Multi user, multiple location system. ERP is a fully comprehensive software for Doctors, Hospitals, and Clinics including prescription writing and storing, Electronic case papers records and medical practice management. ERP for Dr., focuses on helping the doctor and automating tasks. It is very simple to use, customizable to your workflow and suitable for both Specialists and General Practitioners.

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

ERP software for Doctor. Complete management software for hospital.

  1. 1. ERP for Doctors Management Software for Hospital Clinic / Nursing home Digital Includes complete Nervous accounting System module 1
  2. 2. Outline Major ERP modules Integration of the Clinical data the Management data Presentation for Doctor as well as for IT Professionals Some use case (case study) used to discuss details
  3. 3. About the author: Jyoti Zaveri Broad techno/commercial background, with over 36 years experience in Information Technology. Worked on the Internet since its dawn period. Specializing in Digital Platforms, Internet Marketing, E-business, E-commerce and ERP solutions. IT professional since …..1975. Computer Engineer (Germany).About Author Zaveri 3
  4. 4. What is ERP FOR DOCTORS? Enterprise Resource Planning software is a fully integrated business management software, to link business processes automatically, and gives real information to authorized users. ERP is a multi-user system of management. ERP backed processes enable Doctors to network 24 X 7 X 365 to access critical information across multiple clinics, irrespective of geographical location of Doctor or clinics. ERP for Doctors is the software designed and developed by Jyotindra Zaveri, Pune, 4
  5. 5. There is too much of unstructured data in most clinics, in the form of prescriptions. ‘ERP for Doctors’ captures the entire cycle of a patient’s treatment – right from prescription to treatment and the follow ups. Hospital/Clinic Management System attempts to answer following • How many patients in last month? – How many OPD? – How many were indoor (admitted )? • What is our Resource utilization: Rooms, ECG, consultations? • Stores: Are the Medicine given to patient billed to patient? Are they accounted properly? • How many outside Doctors Visited? – Are their visits recorded and billed to the patient? • Who are the Doctors referring to our clinic? 5
  6. 6. ERP software for Doctors o Fully comprehensive software for Doctors, Hospitals, and Clinics including prescription writing and storing, Electronic case records and medical practice management. o ERP for medical professional focuses on helping the doctor and automating tasks. o ERP is simple to use, customizable to your workflow and suitable for both Specialists and General 6
  7. 7. Client / Server Architecture • Server is always on • Connect to static IP Server • All data is saved on the server computer • LAN or Wi-Fi Dr. One Dr. Two Dr. Three Reception USERS COMPUTERS ARE CALLED CLIENT PC Senior 7
  8. 8. Clinic Management concept E-Case Papers Senior Doctor Reception Dr. One First interview Take medicine & Senior Doctor 2 ERP Server payment computer 8
  9. 9. C O M P L E T E M A N A G E M E N T S O F T W A R E Security CRM Case paper PATIENTS Prescription DATA writing Appointment Cash PURCHASE Accounts management PAYROLL management HR Special units OPD Multi-user (Cancer Center) Indoor AUDIT patients TRAIL Medicine Doctor Automatic Resource Multi-location Management Master Management E-Mail Alerts Send / Receive Resource Diagnosis data Matrix records SMS alerts Website9
  10. 10. Business Automation • Traditional accounting packages are ‘Financial reports-centric’. They are primarily designed inform the management about the company’s financial condition long after it has conducted its business. • On the other hand, ERP adopts a day-to-day perspective. It provides strategic information and tools in REAL TIME, when you need it the most. 10
  11. 11. Audit Trail • What is audit trail? – Software will capture users information from login ID and secret password • Purpose – Management will know • Who entered? • When the transaction was saved? • Who printed? – Full accountability and full responsibility comes because mistakes can be traced easily 11
  12. 12. Advantages • Multi-user – Access by password. Simultaneously any number of people can use the program on the network. • CRM – better health care for – Paperless case gives improved and efficient patient monitoring system – Faster patient discharge time • Great help in case of emergencies. • Account integration ensures accurate billing. • Integration with inventory management of medicines ensures availability of critical items such as ‘oxygen’, life saving drugs, etc. • “Doctor Master” helps identifying specialists especially in case of large hospitals. 12
  13. 13. Clinical Masters • Doctor Master. – Complete details about attending doctors. – Complete details about referring/referral hospital. • Hospital • Service Master. – Details about type of service availed in the hospital. • Resource Master. – Details about type of resource e.g., ECG, Pathology, Sonography, etc. • Account Master • Item Master. – Various types of medicines, Injections, etc to be stored in item master, with sale price. 13
  14. 14. Doctor’s ERP captures: (1) Clinical Master data & (2) Accounts master Both master information is linked for getting real-time MIS 14
  15. 15. Patient master Information tab15
  16. 16. Patient master Address tab16
  17. 17. Patient master Allergy tab17
  18. 18. OPD Patient – Capture Visit charges, 18
  19. 19. Why ERP for Doctors? • ERP software will automate your daily activities, tasks, record your clinical tasks without any extra effort. • assists you access clinical and medicine related decisions, provide you with integrated accounting and make your practice much more systematic, and error free. • As a byproduct your patients will get a better sense of professionalism and confidence in your practice. 19
  20. 20. Doctor master20
  21. 21. Resource Master Master data, one time entry To entered the detail of any new resource like consultation etc. This will be used at the time of patient treatment detail entry. 21
  22. 22. Item Master Item type drop down Item Master includes items which are from the stores & gets consume during the treatment. For e.g. capsule, injection etc. Stores expiry date information to generate ‘NEAR EXPIRY REPORT’ m 22
  23. 23. Patient’s scheme master (optional) • Useful for clinics where prolong treatment is given to patient. E.g. Patient need not pay for every visit, if covered under monthly scheme. 23
  24. 24. Treatment detail is captured • Enter details of medicine (Items) • Resources used • Date & Time of admission • Date & Time of discharge • Visiting Doctors details • Treatment records 24
  25. 25. Breakup of medicine and 25
  26. 26. Overall summary – Indoor + 26
  27. 27. Indoor Patient’s Daily Treatment Entry - 27
  28. 28. Indoor Patient’s Daily Treatment Entry - 28
  29. 29. Discharge Detail You can go 29
  30. 30. Automatic Accounting • ERP software captures data • Summary of money received by cash / check. • Outstanding balance computed . • Real time reports / outputs. • Prepare Patients Bill – ensures all the charges are properly included in the 30
  31. 31. Management wants to know ‘Daily collection’ or Amount received for a given period Save in All reports- From date To date Display report for specific time 31
  32. 32. Case-paper Data Record - 1 1. Complains 1. Chief Complaints 2. Associated Complaints 2. 1. Height, Built, Gait, Comments 3. Mind 1. Emotional 2. Subconscious 3. Intellectual 4. Mental State 1. Anger, Love, Fear, Anxiety Agitate, Anxiety Depression, Conflict 5. General 1. Appetite, Habits, Aversion, Flatulence 2. Stool, Perspiration, Dreams, Others 32
  33. 33. Case Paper Data Record - 2 1. Systemic 1. Head, Eyes / Vision, Nose, Teeth / Gums 2. Respiratory, 2. Thermal 1. Weather / Season, Ice, Cold Water, Hot Water 3. Fever 1. Chill, Heat, Sweat, thirst, Periodicity 4. Female 1. Menses: Menarche/ Menopause /Cycle 2. Menses Before, Menses During, Menses After, Leucorrhoea 5. Life Space 1. Developmental Landmarks 2. Life Situation 33
  34. 34. Case Paper Data Record - 3 1. History 1.Past History 2.Family 2. Examination 1.General 2.Systemic 3. Investigation 4. Notes / Observations 34
  35. 35. Diagnosis & prescription • Entering Prescription in the ERP. • In for Dr. there are two formats: – 1). Free format like a – 2). Structured format. 35
  36. 36. Diagnosis & prescription • Example of the ‘free format’ is given below: • Note: commands like bold, italics, font size etc., are 36
  37. 37. Diagnosis Master: Add, Update, export to MS excel • Acidity • Deafness • • Heart complains • Kidneys Inflammation • Disease 1 • Disease 2 • Disease 3 37
  38. 38. Case Report • Page 38
  39. 39. Case Report • Page 39
  40. 40. Case Report • Page 40
  41. 41. Patient’s 41
  42. 42. Case • Note patient’s AGE & Gender displayed automatically 42
  43. 43. Case paper 1 – Senior Doctor - Prescription details43
  44. 44. Case paper 2 – Senior Doctor – Billing details44
  45. 45. Case paper in free format45
  46. 46. Money collection 46
  47. 47. Bill data 47
  49. 49. Money outstanding 49
  50. 50. Security Module: Access and 50
  51. 51. Security in ERP Authentication and Authorization is important in ERP The user-manage menu allows the ERP coordinator to ‘allow’ ‘deny’ access to the user Each individual is given a unique log-in id and password Each menu and sub-menu can be mapped with the individual User ‘rights’ should be assigned depending on the role and responsibility matrix Authentication and Authorization is important in 51
  52. 52. Email alert module – Email id Master for sending auto Automatic emails EMAIL – Daily collection (Rs. Or $) or daily Alerts to users Patient count, to TOP Management. – Near expiry date medicines – stock report – Alerts user for items falling below ReOrder Level (ROL) – Pending Purchase Order since defined days. – Pending customer outstanding Bills since defined days/Months. – Bank balance going below defined amount. – Non-Moving Items.52
  53. 53. Automatic email alert from ERPEnter email of Doctor who will receive instant email. Option – If Doctor has ‘Blackberry’ enabled mobile, will get report on the ‘move’.53
  54. 54. Email alerts material manager – item < ROL54
  55. 55. Appointment Management Appointment 55
  56. 56. Accounts 56
  57. 57. Accounts and Inventory is tightly integrated • Ensure that closing balance of asset and liability is entered, debtor (patients) balance, supplier balance, etc. as on given date. • Bank and cash balance is required to start the cash book and bank book. • Physical stock has to be taken and entered for the same ‘cut-off’ date. • Take location wise 57
  58. 58. Accounts • Account Group Master. • Subgroup Master. • General Ledger Account Head Master. • Narration Master. • Detail Account Master. • Supplier Master • Supplier Type Master • TDS (Tax Deducted at Source) and % fields in the vendor / address masters. Automatic posting in GL. ERP will create a TDS JV 58
  59. 59. Accounts Transactions • Cash receipt voucher. • Bank receipt • Cash payment voucher. • Bank payment voucher. • Journal Voucher. • Contra-entry voucher. • Credit Note. • Debit Note. • Expense PO (for service provider, optional). • Expense voucher (for service provider bill booking) 59
  60. 60. Accounts • Adjust unlink receipt with open bills. • Adjust unlink payment with open GRN (Purchase bill / expense bill). • Closing balance for master data (debtor, creditor, and GL accounts). • Rate of depreciation (as per company act). • Rate of depreciation (as per I-Tax act). • Asset installations slip. • Asset sale transaction. (for asset register and deprecation register) 60
  61. 61. PURCHASE MODULE • Purchase Order • Goods Receipt Note • Vendor Payment • Vendor Ledger • Automatic updating Stock • Credit / Debit Note61
  62. 62. BACKUP • Purpose: To keep additional copy of database and ERP EXE program in case of computer server • This is a routine operation carried out by the ERP coordinator or IT support person. By clicking on the backup button, ERP will automatically create a database backup. A pop up message is displayed “Backup is taken successfully.” • Backup can be taken by authorized person only. 62
  63. 63. KEY BENEFITS Reduced waiting time for patient Improved inventory Accurate and fast billing at the time of discharge Hospitals can run in an efficient and cost-effective manner ERP puts clinical and financial information at the fingertips Helps Doctors and administrators in critical decision making Improved efficiency results in a better experience for the patients as 63
  64. 64. Training • Training ERP –Jyoti Sir will give necessary hand holding support. Train users at various levels to give them necessary confidence in using the integrated system. –Yes, implementing a new system is a challenging task, one that mandates changing existing mindsets and 64
  65. 65. Use Internet to manage your clinics / hospitals ERP Doctor can have CLINICS anywhere in INDIA and yet be connected from anywhere anytime. Affordable technologies •Fix (static) IP address •With email send and receive data using standard dialup modem or USB modem 65
  69. 69. The Digital Nervous System is the ‘backbone’ for your patient management Think of ERP for medical colleges Presentation by Jyotindra Zaveri Main ERP e-Learning site • Your feedback will be appreciated • Hope you Like this presentation. • If you find these tip useful please share with others. Health is Wealth Thank you 69
  70. 70. ERP - Additional Resource for further interaction. • ERP Blog Subscribe • • Join LinkedIn group ERP, E-business Forum • • Follow on Twitter • • Facebook group Discuss ERP • • Like Facebook Page • ERP Concepts by Prof. Jyoti
  71. 71. Connect with Prof. Jyoti Email Subscribe Video Channel Follow Presentations Follow Presentations With Video Follow Boards on Pinterest E-commerce examples ERP Concepts by Prof. Jyoti