Your Document Is Your Business: Reports and proposals, customer information, presentation slides, invoices and even contracts. And the simple fact of business today is that people need to work in more places and with more people. Enterprise Content Management system provides: Users: Work anywhere, on any device, with their favorite content apps in a company-approved way; share files & collaborate without friction. Companies: Save money, increase employee productivity, automate processes, drive efficiency and manage risk.

1. Enterprise Content Management
powerful, scalable and extensible enterprise content platform

2. Benefit of ECM
Fully manage any type of content - from simple office
documents, to scanned images, photographs, engineering
drawings, and even large video files.
 automate
document
intensive business
processes, saving
time and money.
 enable secure
collaboration,
inside or even
outside the
firewall.

3. all of the core document management
services needed to allow organizations to
capture and manage electronic files
MANAGE DOCUMENTS

4. HTML5 Modern UI
Drag-and-drop files or folders
right onto any modern browser,
and quickly upload them into
web-based ECM platform.

5. Classification
Identifies a standard
set of attributes for
the documents stored,
such as Name, Title,
Description and
Author.
Users can define
custom types that
have extra attributes,
such as Contract
Value, Expiration Date,
and Supplier Name.

6. Web Viewer
View documents
online without the
need to download and
open the document in
another application.
Support wide range of
formats including
most office files,
images, photographs,
scanned documents,
video files and audio
files.

7. Version Control
With multiple people
updating and
changing documents it
can be hard to identify
the latest copy.
Full version control
solution allows users
to track who changed
what and when.

8. MS Office
Integration
With enhanced
Sharepoint Protocol
support, you can click
Edit Online in your
browser, launch
Microsoft Office, and
simply save changes
to documents right
back into platform.
No more “checkingout” or uploading new
versions.

9. Powerful
Search
Users have a choice of
simple search, where
the system will search
for a term across
content or attributes.
Or use Advanced
Search option to
define which
attributes to search
for.

10. Built-in
Workflow
Comes with a fully
configurable workflow
engine to help
manage your internal
business processes.
Could be a simple
review and approval
workflow or a more
complex multi stage
business process.

11. Secure, social collaboration features enable
powerful enterprise content collaboration
COLLABORATE

12. Internal Wiki
Add Wiki to share
project ideas
List to keep track of
project items
FAQ for asking and
answering project
related questions
Links space allows
project members to
share useful external
resources

13. Commenting
Users can share
comments on
documents to leave
feedback, just like they
do on social media
sites.

14. Like
Just as you would in
Facebook, online
collaboration features
allow you to now give
feedback on content
that you find useful.
When users search for
information they can
quickly see which are
the most 'Liked'
documents

15. Follow
Keep up to date with
new and revised
content from your
favorite content
producers
Follow your colleagues
to be notified when
they add new
documents

16. Notifications
Proactive notifications
will keep online
collaboration users
updated with changes
that have been made.
Reading notifications
either via email or
online project news
streams, allows users
to quickly get up to
speed with what has
changed

17. Secure, social collaboration features enable
powerful enterprise content collaboration
SECURE SHARING

18. Multi Tenancy
Create a project site to
contain all the work
associated with a
business project or
team.
Add users to sites they
entitled to, and restrict
selected sites to be
private and invite only.

19. Access
Permission
Grant permissions for
specific people to
access particular sites
and folders, and
revoke permissions
when projects are
completed,
maintaining the
security of your
content.

20. Invite Access
You can grant external
collaborators access to
the documents they
need without having
to circumvent the
firewall or encounter
VPN issues, effectively
creating an extranet
for secure document
management.

21. Public Share
http://ecm.esna.com.my
Share content to a
wider audience with
public share feature
that allows you to post
document permalink
URL to Twitter,
Facebook, or send as
email.
All this without moving
out the document
from your ECM
system.

22. Security &
Audit
Permissions set for
individual users or
groups to allow you to
define exactly who can
see content in the
platform—whether by
folder, individual files,
or by project site.
Full audit control
shows who made
changes and when.

23. DOD 5015.02 certified records management
built for ease of use and value
RECORDS MANAGEMENT

24. Record Filing
Variety of interfaces to
add records.
Browser: allow easy
access from any
location
CIFS and WebDAV:
simple drag-and-drop
files from desktop
Able to extract and use
information inherent in
the document and
email content to prepopulate records
metadata.

25. File Plan
A flexible File Plan
allows records
managers to model
the system to meet
their exact business
needs.
There is no limit to the
number of levels and
flexible record
categories, so that
extensive retention
and archive policies
can be supported

26. Disposition
Record categories can
be applied to any level
of the file plan.
Containing detailed
disposition schedules,
these records
categories control
scheduled handling of
archiving, holds,
transfers, accessions
and destruction

27. eDiscovery
Rapid eDiscovery tools
provide users with
simple to use search
features that can be
run across full-text
content, file plan
structures, records
management
categories and record
types.

28. Freeze & Hold
Users with the
appropriate
permissions can
freeze records and
folders.
This prevents any
changes to frozen
objects and their
retention schedules
are suspended until
the hold is removed

29. Audit Trail
Complete audit trails
are kept for all of the
records under control.
These reports can
show the complete
lifecycle of a record,
including who had
access and when.

30. Various ways to automate document-centric
processes to improve business efficiency
WORKFLOW ENGINE

31. User
Dashboard
Real-time views of all
document workflows
currently in progress,
enabling users to
easily see and
prioritize incomplete
actions.
Notifications can also
be set up to alert
users when they have
outstanding tasks
assigned to them.

32. Rule-driven
Task
Automatically assign
actions to appropriate
individuals or teams to
streamline your
internal processes.
Calibrate to your
specific business
process by defining
reviewers, approvers,
administrators or
other custom assignee
statuses

33. Folder Rules
A simple point and click
interface allows users
to define processing
rules for individual
folders.
The rules can run one
or more associated
actions when the rule is
met. For example, rules
can be implemented to
automatically convert
files into a PDF format
ready for publishing to
an Internet or Intranet.

34. Configurable
Using simple
configuration tools, new
process definitions can
be built and deployed
to support any business
process.
Tight integration allows
individual document
workflow steps to be
assigned that
automatically change
content state (i.e. from
‘In Review’ to
‘Approved’)

35. Integrations
The workflow engine is
tightly integrated with
ECM, but can also be
used to drive other
business processes
within your
organization.
Such as, Workflow
engine can integrate
into a CRM or ERP
application to make
updates based on
document flows in
your ECM system.

36. Scalability
Horizontal
Run on more than one
server in a cluster.
Additional servers can be
added or removed from
the cluster to meet user
demand. This High
Availability style
configuration offers a
higher level of reliability
and resilience, and can be
scaled-out as you grow.
Vertical
To increase performance,
the application server can
be separated into different
tiers so the content server,
share application, search
server, and content
transformation server can
be run on separate
servers, each optimized to
the workload.

37. Open Standards






Ready API allows you to extend
the content platform or
integrate with your business
applications
Support for CMIS, the industry
standard API for rich content
repositories
XML based model definitions
Built with Java robust framework
Customization using JavaScript
and REST allows your developers
to leverage existing skills
Supports more open content
standards than any other
enterprise document
management platform out-ofthe-box

38. 15th Floor, West Block, Wisma SDB,
142C Jalan Ampang,
50450 Kuala Lumpur
Tel +603 2168 4299
Fax +603 2168 4201
Email contact@envigeek.com
Web www.envigeek.com