Presentation given by Peter Burnhill, Director of EDINA, at the Knowledge Exchange Workshop, Edinburgh, 9 October 2009.

1. Knowledge Exchange: Sustainable Access to Publications & Long-term Preservation
Ensuring Continuing Access
to Online Scholarly Resources
Stewardship & Service, (Open) Access & Preservation, Curation
Peter Burnhill
Director, EDINA National Data Centre,
University of Edinburgh, Scotland UK
Knowledge Exchange Workshop
Edinburgh, 9th October 2009
1

2. Overview for Talk
1. Welcome
• University of Edinburgh & EDINA
2. What we are doing, what we are contributing
1. University of Edinburgh
2. EDINA
3. Agenda: Sustainable Access to Publications & Long term Preservation
• How now to ensure that [future] researchers, students & their teachers
have continuity of access to the online scholarly resources they need
4. Working together at the ‘network-level’?
• at the national or regional level
• at the trans-national, global level
5. Examples of Projects & Services: ‘network-level’ activity
• PEPRS: piloting an e-journals preservation registry service
6. Our Changing World: Online Services, Author/Reader, Digital Resources
• An abstract model
2

3. Warm Welcome, Wearing Two Hats
1. As a member of the directorate of the Information
Services at University of Edinburgh
3

4. Warm Welcome
1. As a member of the directorate of the Information
Services at University of Edinburgh, on behalf of
– Vice-Principal for Knowledge Management,
Chief Information Officer & University Librarian
– My colleagues: Directors of Libraries, of Computing, AV/Learning
Technology and MIS, now in converged divisions of Information
Services
– Director of Library & Collections Division (Sheila Cannell)
4

5. Warm Welcome
1. As a member of the directorate of the Information
Services at University of Edinburgh
2. As Director of EDINA, a JISC National Data Centre
– serving staff and students at all UK universities, colleges and
research institutions
5

6. The University of Edinburgh
… is a long-lived research and teaching institution, c.1582
• Where access to, and care of collections always important:
– Library is older than its University, c.1580
6

7. The University of Edinburgh
… is a long-lived research and teaching institution, c.1582
• Where access to, and care of collections always important:
– Library is older than its University, c.1580
• Where access to, and care of digital content also began early
– Joint initiative to set up Edinburgh University Data Library in 1983
– Staff active in IASSIST, www.iassistdata.org, the international
assoc. for data librarians and data archivists
– With focus on ‘access’ and working with ‘trusted archives’
* cf DANS, DDA, ZA, UKDA
(role as Past-President of IASSIST, 1996 - 2001)
– Work of the University’s Digital Library in Library & Collections
* Including long term care
7

8. The University of Edinburgh
… is a long-lived research and teaching institution, c.1582
• access to, and care of collections always important
• access to, and care of digital content also began early:
joint initiative for Edinburgh University Data Library in 1983
• Led consortium bid to establish Digital Curation Centre in 2004
www.dcc.ac.uk blending digital preservation with data curation
* (role as Phase 1 Director, 2004 - 2006)
– DCC asked by JISC to investigate LOCKSS; UoE joined the UK
LOCKSS Alliance Project led by the DCC (at University of Glasgow)
• Joined the CLOCKSS Project that started in 2005/6
– Now acts the Archive Node in Europe since launch of CLOCKSS
* (role as Director on CLOCKSS Board)
8

9. Practising stewardship
• The CLOCKSS initiative www.clockss.org
– Collaborative action by publisher and library communities
* deliberately not national libraries
* ‘C’ for collaborative/controlled, shared governance, or for closed as
in dark archive
– focus on long-term and ‘open’ release in event of ‘trigger event’
– World’s leading publishers agree to routine ingest of their digital
journal content into global dark archive of 11 long-lived libraries
acting as Archive Nodes
– Uses the LOCKSS (Lots Of Copies Keep Stuff Safe) technology
* that automatically checks across the Archive Nodes on the Internet
to ensure bit-consistency and integrity
* a ‘private LOCKSS network’, such as could be deployed by any
organisation.
* Was not intending to speak as CLOCKSS Board member but could
provide information as needed
9

10. EDINA, UK National Data Centre
• Designated as national data centre in 1995/96
– Governed by a Funding Agreement between HEFCE & University
• Mission is “to enhance productivity of research, learning &
teaching in higher & further education”
– By providing access to resources through a broad range of
high quality of online service, 24/7
– By providing assured project competence for R&D
• Playing key role for JISC and UK HE&FE community
as ‘brick in the wall of virtual digital library’
– helping to contribute understanding & to build components
* working with researchers to transform their product into
development for new and enhanced services
10

11. research, learning & teaching in UK universities & colleges
acting as platform for network-level services
& helping to build the JISC Integrated Information Environment
Content, UK
National Data Centres
Tools & Research
Infrastructure Councils
JISC Collections JISC Sub-Committees
UK funding councils for HE & FE

13. A Simple Model of Scholarly Publication
(focus on article–length work published in journals)
Key User (Reader) Verbs:
Author
(article) Discover article of interest
Locate service on those articles
Request permission to use service
Publisher Access to service/article
article serial
issue
Libraries and Publishers Licence ... with Licence(s) for electronic
provide framework … (online) and print (on-shelf)
the traditional £
‘middleware’/infrastructure’ Library
(serial)
Reader
(article)
P.Burnhill, EDINA/JISC, 2005

14. Scholarly Publication:
just a matter of publishers, libraries and licences?
Publisher
article serial
issue
Libraries and Publishers Licence ... with Licence(s) for electronic
provide framework … (online) and print (on-shelf)
the traditional £
‘middleware’/infrastructure’ Library
(serial)
P.Burnhill, EDINA/JISC, 2005

15. Institutional Provision for Online Access to Publications
(Access to article–length work)
F
o
r
m
Licensed
a
Online
Access
£
Publisher
article serial
issue ILL/ E
docdel c
Licence Institutional o
arrangement n
o
Library m
(serial) y
Reader
(article)

16. Peer-to-Peer Scholarly Communication
- beyond institutional walls
F
o
Author r
(article) m
a
peer
review
£
Publisher
learned article serial
society issue E
c
peer o
Licence
exchange
n
o
Library m
(serial) y
Reader
(article)
Informal: ‘invisible college’ and the ‘gift economy’

17. Will issue of licence by Author for Reader
undermine the traditional model?
Author * All is Licensed, whether for:
(article) •Open Access
•Privileged of Membership Access
•Payment of Cash Access
Publisher [preserved or current content]
article serial
issue
Licence*
Library
(serial)
Reader
(article)
P.Burnhill, EDINA/JISC, 2005

18. EDINA – ensuring continuity of access
1. ‘archival responsibility’
• especially for value-added & user generated data
– OA eprints (Depot) & e-learning materials (Jorum)
* the ‘keep-safe’ repository promise
– geo-spatial (Digimap); audio-visual (NewsFilm)
18

19. EDINA – ensuring continuity of access
1. ‘archival responsibility’ value-added & user generated data
– the ‘keep-safe’ repository promise
2. Services: ‘Sustainable Access to Publications & Long term Preservation’
• ‘Open Access’ Host for CLOCKSS triggered content
• Support for the UK LOCKSS Alliance ‘cooperative’
But also
• Suncat, national (UK) union catalogue of serials
• National OpenURL Router: registry of OpenURL resolvers
• Access control: Privilege of membership for licensed content
• Developed Shibboleth pilot for UK Access Management
Federation
• Now Technical (metadata) Operator & JISC Expert Group
19

20. EDINA – ensuring continuity of access
1. ‘archival responsibility’ value-added & user generated data
2. Services ‘Sustainable Access to Publications & Long term
Preservation’
3. Projects ‘Sustainable Access to Publications & Long term Preservation’
JISC-funded:
– PEPRS: e-journal preservation registry service [with ISSN-IC]
– PeCAN: post-cancellation (licensed) content [JISC Collections]
But also
OA Repository Junction: discovery/re-routing via registries
International Repository Infrastructure for Open Access
– SONEX Task Force on deposit, notification and interoperability
[with Pablo de Castro (Spanish National Research Council), Mogens Sandfaer
(Danish Technical University), Jim Downing (University of Cambridge, UK)]
20

21. Piloting an E-journal Preservation Registry Service
PEPRS
Project: JISC-funded, two years starting August 2008
– review after 18 months (Feb. 2010) for move into service
Partners: EDINA and ISSN International Centre (Paris)
– Support of Governing Body and Directors of ISSN Network
Purpose: Scope, develop & test a registry service
– Establish and test an Information Architecture
– Seek consensus across stakeholders
– Technical & financial sustainability
21

22. Presentations & Publication
1. JISC Journals Working Group, London, August 2008
2. ISSN National Directors Meeting, Tunis, September 2008
3. NASIG, 24th Annual Conference, Ashville NC, USA, 4 June 2009
4. Library of Chinese Academy of Science, Beijing, 15 September 2009
5. ISSN National Directors Meeting, Beijing, 17 September 2009
6. PARSE.Insight Workshop, Darmstadt, Germany, 21 September 2009
7. … yourselves …
P.Burnhill, F.Pelle, P.Godefroy, F.Guy, M.Macgregor, A.Rusbridge & C.Rees
Piloting an e-journals preservation registry service.
Serials 22(1) March 2009. [UK Serials Group]
P.Burnhill
Tracking e-journal preservation: archiving registry service anyone?
Against the Grain. 21(1) February 2009. pp. 32,34,36
* Intention is to gain international appraisal and support *
22

23. Why a Preservation Registry?
• Many schemes emerging to meet challenge
• But who is doing what?
– How can libraries & policy-makers assess which e-journals
are being archived
* by what methods?
* under what terms of access?
• JISC had earlier commissioned a scoping study from
Rightscom & Loughborough University
– Confirmed expressed need among libraries and policy makers
– Warned of potential burden on archiving agencies
23

24. E-Journals
PEPRS
Scope: Journal and other serial content in digital format
– Focus on those serials with the ISSN identifier
* If its worth saving, it should have an ISSN
Multi-level: article is the information object of desire
– Focus on Journal Title-level
– Issued Content, ie Volumes (Year)
– Articles
International:
– Matters for the UK
* But matters to all countries
– Cannot be resolved in (national) isolation
24

25. E-Journals and E-Serials: Scale is large but not vast
E-journals and preservation
70,000 66,000
59,549
60,000
50,000
Thousands of journals
40,000
30,000
30,000
20,000
10,000
0
Ulrich ISSN Academic
journals
25

26. Preservation
PEPRS
Scope: digital preservation agencies for journal content
Multi-level:
– 3rd Party organisations (eg CLOCKSS & Portico; PubMed)
– National Libraries
* some with legal deposit
– Libraries and library consortia (eg UK LOCKSS Alliance)
– What they say about themselves
– What they record about what they hold
– Technology / Triggers / ‘Trustedness’ / Access
26

27. Digital Preservation Agencies in the Pilot
* Two 3rd Party Organisations
– CLOCKSS
– Portico
* Two National Libraries (c.f. legal deposit)
– British Library (BL)
British Library e-Journal Digital Archive
– Koninklijke Bibliotheek (KB e-Depot)
KB, National Library of the Netherlands
* One library cooperative
– UK LOCKSS Alliance
27

28. Legal Deposit
• Works well with print via legislation and national
libraries.
• Countries with legislation enacted (or ‘in train’)
for e-materials include: Canada, Denmark,
Finland, France, Germany, Iceland, New
Zealand, Norway, South Africa, Sweden, UK
• But, not all countries (notably USA)
• and in UK (& Netherlands?) the legislation is to
support voluntary deposit, with restrictions on
mode of access
28

29. Registry
PEPRS
Scope: what is being done by digital preservation
agencies for e-journals
Multi-level:
– Who can register, who decides who…
– What should be registered
* Ingest pending (agreed), ingest in progress, ingest completion.
– Self-statement of methods, using comparable vocabulary
International:
– Registry must be international / governance & funding
– Value of links to CrossRef, Onix for Serials, ISSN etc
29

30. Piloting an Data Model for PEPRS as in Serials vol 22(1) March 2009
E-journals
Preservation
Registry
Service
E-J Preservation Registry Service
E-Journal METADATA
Preservation on preservation action
Registry (b)
(a)
METADATA Digital Preservation Agencies
e.g. CLOCKSS, Portico; BL, KB;
on extant e-journals UK LOCKSS Alliance etc.
Data dependency
ISSN
Register

31. Data Model for Prototype & Working Demonstrator:
(1) obtained subsets of data from ISSN Register and from Preservation Agencies;
(2) set up secure system for project purposes; (3) developing prototype / demonstrator
Pilot of E-J Preserv Registry Service
Project
E-Journal Preservation action metadata
Preservation
Piloting an Registry
E-journals
Preservation
Registry
Service
E-J
metadata
Digital Preservation Agencies
e.g. CLOCKSS, Portico; BL, KB;
UK LOCKSS Alliance etc.
ISSN
Register

32. Service
PEPRS
Scope: delivering value for various use communities
Multi-use communities:
– Librarians
– Policy makers and funders
– Digital preservation agencies
– Publishers
– Subscription Agents
– etc
International:
– Action taken in and for the UK
– How to provide and sustain an international service
32

33. Project Progress
• Abstract Data Model [as shown]
– Data implementation model for Project
• Sample data & data fields from Archiving Agencies
– Blogging workshop for all Project participants.
– Seek views on data flows, data fields, vocabularies etc.
• Presentations & publications [as shown]
• Screenshots from ‘working’ Prototype [coming next]
• Development of demonstrator for pilot activity
Scheduled by end 2009
• Assessment of demonstrator & future of pilot
Scheduled for February 2010
33

34. This is a ‘Prototype’ – being shared by project partners, and may be shown to project
associates & the funders (JISC): this shows the Basic Search

35. Success!
This shows
who is
looking
after this
e-journal
This is a
‘mock-up’
based on
sample
data from
the
archiving
agencies,
and using
‘first-cut’
fields

36. What happens
when the
ISSN entered
is a print ISSN
Key role
for ISSN-L
subfield

37. Thoughts and action ..
Still early days:
• Use E-Journals Register, sourced from ISSN Register
– Over 66,000 e-serials now have ISSN
• Need to agree what users want to know
– descriptors of digital preservation policy & practices
• Use network interoperability (to search or to harvest)
– for up-to-date, reliable information held by preservation agencies
on and statements about policies and coverage
• ‘Titles’ is easy, but ‘Holdings’ is difficult!
– role for DOI and Onix for Serials?
• Ensure that e-journals you care about get an ISSN identifier!
– The Directory of Open Access Journals (DOAJ) requires it
37

38. Questions and Side Benefits ….
• ISSN is devising workflow for case where ISSN has not been
assigned for e-serial content that is being preserved.
– Including ‘digitised’ print journals
– some of which may have a print ISSN but many will not
• ISSN Register will benefit from up-to-date publisher
information recorded by archiving agencies
• Will need to focus on how to record and display ‘holdings’
information on extent of digital content preserved
– Years?, issues? Articles???
• If attention is switching from preservation to post-cancellation
access, should PEPRS try to adapt?
– But that is for a national registry (PeCAN Project)
– A national not an international responsibility
• How to be an international registry
– Managed by UK (JISC), Knowledge Exchange, EU, ISSN-IC ??
38

39. Re-thinking stewardship for scholarly publications
 Central task is to ensure that researchers, students &
their teachers have continuity of access to the online
scholarly resources they need
• First, the Good News!
– Researchers & students have online access to journal articles
* to read & download: Any-where, Any-time
* to search, retrieve, link, analyse and use in interesting ways
– digital curation can mean added value
• So what’s the Bad News?
39

40. What are we worrying about?
What is now available online in digital form may not always be so
1. Digital decay
• storage media, software, formats, bit rot etc
2. Web has changed essentials of supply chain
• Libraries no longer take custody of key e-journals content
* online remotely, not on-shelf locally
• Role of libraries as trusted keepers of information disrupted
* licensed to access, not sale of content
– although all licences and contracts are negotiable
• Digital preservation is an an international problem
requiring international action
• Must to look for ‘network level’ solution
– Multiple copies held in multiple places (a network of libraries)
40

41. Challenge to Ensure Continuing Access
Long term
digital preservation F
o
Author r
Continuity
(article) of access Licensed m
E-prints a
peer Institutional Online
review Repositories Access
£
Publisher
learned article serial
society issue ILL/ E
docdel c
peer o
Licence Institutional
exchange
arrangement n
o
E-prints m
Library
Subject (serial) y
free to web access Repositories
Reader
(article)
Informal: ‘invisible college’ and the ‘gift economy’

42. The Turbulent Present & User-generated Gifts
Preservation F
& Other o
Access r
Author Publisher Services
(article) article serial m
Role of issue a
learned
Publisher Licence £
society?
engagement
Open
peer
E
review? c
Web 2.0/3.0: Library o
Semantic web (serial) n
mash-ups, Blogs.
RSS feeds, Wikis Role of Institutional o
Institutional arrangement
m
free to web access Repositories? y
peer
exchange
Reader
(article)
Informal: ‘invisible college’ and the ‘gift economy’