Writing a letter is not as easy as ABC. We all know we must follow a certain format. Though recipients of our letters may not be so strict, we must still follow the rules in writing them because we want everything to be presentable to them.

1. Types
and
Parts of
Letters

2. Parts of a Letter
San Fernando
2000 Pampanga
June 12, 2013
Dear Liwayway,
I was very happy to receive your letter. You told
me so many things about the family that for a while I
was with you again.
Do write more frequently even if it is only to say
you are all well.
Lovingly,
Juanita
Heading
Salutation
Closing
Signature
Body

3. Write your address and today’s date. Do
not forget to include the ZIP (Zoning
Improvement Plan) code that should be
written on the last line of the address,
before the name of the city, province, or
district.
San Juan, San Fernando
2000 Pampanga
June 12, 2013
Heading

5. Salutation
It is sometimes called greeting, the
salutation varies with the nature of the
letter and the relationship between the
writer and the person to whom the letter
is write.

6. Body
The body of the letter is where you share
whatever information you want to say in
your letter.
• Be courteous
• Write simply and naturally
• Make your letter interesting
• Make your letter coherent and easy to
read
• Review your letter and check for errors
before mailing it.

7. Closing
The closing, or complimentary close, ends
the letter. Like the salutation, the closing
varies according to your relationship with
the addressee. The first letter is
capitalized, and the last word is followed
by a comma.
Examples of closing are Sincerely, Truly
yours, Always, Love.

8. Signature
The signature is your name without any
punctuation after it. Use your given name
or nickname when writing to relatives or
friends. Write your full name if the
person you are writing to does not know
you well. If the letter is typed, you can
write your signature above your printed
name.

9. What kind
of letter
are you
going to
write?

10. Invitation
In an invitation, include specific
information about the occasion, the
time and place, and any other
specific details your guest might
need to know.
Always answer an invitation with
either a letter of acceptance or a
letter of regret letting someone
know that you will not be able to
attend.

11. Invitation Letter
1010 Mabini Street
1004 Manila
August 15, 2013
Dear Barbie,
Mother’s birthday is on Sunday, September 4. The
whole family is going on a picnic to Munting Buhangin
Beach in Batangas. We’d like you to go with us. Please
say you can come.
Munting Buhangin Beach is a wonderful place for
swimming, boating and fishing. Bring your rod and reel,
and I’ll bring mine as well as live shrimp boat.
We’ll leave in a big bus at seven o’clock in the
morning of Saturday, so come to our house before that
time. We’ve rented a cottage there; we’ll sleep
overnight, and come back in the afternoon of Sunday.
Sincerely yours,
Larry

12. Letter of Acceptance
608 Haig Street
1556 Mandaluyong City
August 20, 2013
Dear Larry,
I shall be very happy to go with you to Munting
Buhangin Beach on your mother’s birthday . Please greet
her for me.
September 4 cannot come soon enough. I’ve never
been to Munting Buhangin Beach, but I’ve heard a lot
about it. I’m sure we’ll enjoy swimming, boating, and
fishing. I shall bring my fishing gear.
I shall be at your home before seven. Thank you for
inviting me.
Sincerely yours,
Barbie

13. Letter of Regret
608 Haig Street
1556 Mandaluyong City
August 20, 2013
Dear Larry,
How I regret that I cannot accept your invitation. I
wish I could join you. I have long wanted to see Munting
Buhangin Beach, but on Friday, September 4, two of my
cousins from Cebu are coming over for the weekend. I
cannot possible leave then because it will be their first
trip here. I have to show them around.
So please give your mother my greeting for a happy
birthday. I know that you will enjoy yourselves very
much and you know that I would go with you if I could.
Sincerely yours,
Barbie

14. Thank-You
In a thank-you letter, try to
say something specific about
the kindness that the person
has done for you.

15. Thank-You Letter
San Miguel
2438 Pangasinan
May 17, 2013
Dear Uncle Pablo,
How did you know I wanted a watch? I had long
envied my classmates for their handsome watches. I
never thought I would be the proud owner of such a
fine watch!
I want you to know I am deeply grateful for your
generosity. Each time I look at the watch, I’m reminded
of you.
Thank you, Uncle Pablo, for this beautiful and
useful gift.
Your nephew,
Mario

16. Congratulatory
It should always sound honest
and sincere. It should not be
effusive in its intent to
emphasize the accomplishment
of the person being
congratulated.

17. Congratulatory Letter
1818 Mendiola Street
1008 Manila
July 4, 2013
Dear Ana,
My sincere congratulations on your splendid
performance in the play presented by your class last
Sunday. I always knew you could act, but I didn’t realize
how well. I was among those who applauded you long
and repeatedly.
More power to you, Ana. I’d like to see you act in
other plays.
Yours,
Fidela

18. Cheer-Up Letter
389 Tolentino Street
4000 San Pablo City
February 7, 2014
Dear Doring,
Uncle Benito told me that you were recuperating
from influenza that’s why you didn’t answer my last
letter. Well I’ll just keep on waiting to you until you’re
quite strong again.
Our class is preparing for a Play Day to be held on
March 20, and we’re busy practicing our number in
pyramid building.
Play Day will be on Saturday. Maybe you will be
well enough to come and see us then.
Lovingly yours,
Concha

19. Excuse Letter
12 San Ignacio St.
Mapayapa, Quezon City
January 28, 2014
Dear Teachers:
Please excuse my daughter, Diana Concepcion, for
being absent on January 24th and 25th. She had
stomachache that’s why she was unable to attend
school.
If you have any questions, please call me at 942-
5376.
Sincerely,
Mrs. Adora Concepcion

20. Friendly Letter
San Fernando
2500 La Union
March 11, 2013
Dear Jane,
When I got home from school yesterday
afternoon, the first thing I saw was your letter. I was
happy! I dropped my books and read it right away.
I’m sorry to learn that you have been sick. Take
good care of yourself and guard against a relapse.
Just think! In about two weeks school will be
through, and you will be coming over to spend your
holidays with us. Won’t we have fun together! We’ll
talk hours again, just like the old times.
We are planning to take you to Nalinac Beach
when you come. I know you’ll like that. We’ll go
swimming, then maybe afterward we’ll run up and
down by the sea. You have told me that you have
always wished to spend a weekend at a beach resort.
So get well right away. Remember, you’ll need a strong
body for swimming and running.
Lovingly,
Tessie