Beyond the EU: DORA and NIS 2 Directive's Global Impact
Personnel Administration Module Overview
1. Personnel Administration Module Overview
Establishes organizational hierarchies.
Used to perform essential personnel administration tasks
such as
Hiring employees
Performing organizational reassignment
Salary adjustment
Termination action
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2. Infotype
Infotype is a logical grouping of data fields.
In the R/3 System, the information units with which
master data is entered are called Infotypes.
e.g. Org Assignment, Personnel data, Addresses, Basic
pay, Planned working time etc.
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3. Subtype
Subtypes are used to subdivide info type records.
You can use them to subdivide info type data by subject
matter, which makes the information easier for you to
access and manage, or to assign different control
features (such as time constraints) to different subtypes.
e.g. Addresses Infotype has subtypes Permanent
Address, Home Address, Emergency Address etc.
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5. Useful Screen Buttons
On any screen in SAP, the green checkmark means enter. If you prefer, you can also
use the enter key on your keyboard.
The green arrow (back) button will take you back one screen in the application in which
you are currently working. If you are at the initial application screen, the green arrow will
return you to the SAP Easy Access menu.
The yellow up arrow (exit) button will take you back to the SAP Easy Access screen.
Occasionally, if the application you are using has more than one level, the yellow exit
arrow will only exit you from the application you are currently in, and place you in the
higher level application
The red X button (cancel) will cancel the application you are currently using, and
return you to the SAP Easy Access menu with a single click.
The create session button will open a new SAP session in addition to the one currently in
use. While it is not necessary to have more than one session open, it can be very helpful.
Many users will have at least two sessions open at a time, one to change or create system
data, and another to look at other areas for reference.
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6. The help button can be very, well, helpful. When used properly it can give fast, relatively
easy to understand, definitions of user actions. To use the button, position your cursor on
the object you wish to know about, and click the help button. An information screen will be
displayed describing the object.
The local layout customization button is used to change individual user display. The last
section in this guide will cover these functions.
This is the dropdown menu button. You will encounter this button connected to any
textbox which has pre-populated values to choose from.
To save the data for a task you are working in, choose or press CTRL + S
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9. Choose “ action Type –
Hiring
Early retirement/retirement
Promotion
Leaving
Registration
Provide the Date of joining - DD.MM.YYYY and Execute the action
by pressing F8 or by clicking the Icon
Fill the required joining related field as below –
Date
Reason for action
Position no.
Personnel Area
Employee Group
Employee Subgroup
Check the hiring action data and save entry by clicking save Icon
or press Ctrl+S
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11. Transaction PA30 (Master data maintenance) is used to
create, change or view data.
Steps:
1. Enter Personnel no. i.e. Employee no.
2. Enter Infotype no. to be created or changed
3. Enter Subtype if any
4. Click on Create button or Change button
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15. Infotype 0001 is Organizational Assignment.
Infotype table PA0001
Inportant Fields:-
Start Date – End Date
Personnel subarea
Payroll area
Administrators
Grade
Sub department
Work place
Zone
Region
HOD
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18. Infotype table PA0002
IT0002 is Personnel data.
Important fields:-
Start Date – End Date
Title
Last name
First name
Middle name
Gender
Birth date
Birth place
Country of birth
Nationality
Marital status
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21. Infotype table PA0006
Subtypes:-
Permanent Address
Home Address
Emergency Address
Important fields:-
Address Type
Street and House no.
City
Region
Country
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30. Infotype table PA0009
Important fields:-
Start Date – End Date
Bank Detail Type
Payee
City
Bank Country
Bank key
Bank Account
Payment method
Payment Currency
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42. Infotype table PA0022
Subtypes:-
Z- series for Mahyco Education Establishment
(Z1 to Z9, ZA to ZK)
Important fields:-
Start Date – End Date
Education establishment
Education/Training
Institute/Location
Country key
Certificate
Duration of course
Final grade
Branch of study
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57. Infotype table PA0105
Subtypes :-
System user name
Office Email
Private Email
Alternate Email
Work Phone
Cell Phone
Fax
ZOrgTix ESS user ID
Important fields :-
Start Date – End Date
Type
ID Number
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60. Infotype table PA0185
Subtype :-
Superannuation of India
Pan
Passport
Important fields :-
Start Date – End Date
ID number
Issuing date
Valid date
Place of issue
Country of Issue
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78. Some Standard SAP Reports:
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S_PH0_48000450 – Date Monitoring
S_PH9_46000216 – Service Anniversaries
S_PH9_46000225 – Powers of Attorney
S_PH9_46000224 – Education and Training
S_PH9_46000223 – EEs Entered and Left
S_PH9_46000222 – Family members
S_PH9_46000221 – Birthday List
S_PH9_46000220 – Vehicle Search List
S_AHR_61016354 – Telephone Directory
S_AHR_61016356 – Time Spent In Any Pay Scale Area/ Type/ Group/ Level
S_AHR_61016357 – Defaults for Pay Scale Classification
S_AHR_61016358 – Reference Personnel Numbers
S_AHR_61016360 – HR Master Data Sheet
S_AHR_61016362 – Flexible Employee Data
S_AHR_61016369 – Employee List
S_AHR_61016370 – List of Maternity Data
S_AHR_61016359 – Severely Challenged
S_L9C_94000095 – Headcount Change
S_AHR_61016373 – Headcount Development
S_AHR_61016374 – Nationalities
S_AHR_61016376 – Salary According to Seniority
S_AHR_61016378 – Assignment to Wage Levels
S_PH0_48000510 – Ad Hoc Query