1) The document describes various symbols used in flowcharts such as rectangles, diamonds, circles, and arrows to represent processes, decisions, starts/ends, and flows. 2) There are three main types of flowcharts: sequence, selection, and iteration. Sequence flowcharts show a series of steps. Selection flowcharts show decision points. Iteration flowcharts show loops. 3) Micro flowcharts show greater detail of a process than macro flowcharts, which provide a higher-level view. The document provides examples of micro and macro flowcharts for a college admissions process.

1. Qimpro Champions League
[Type the document title]
Submitted by- Anshu Verma
Radhika Agarwal
Raksha Srivastava
B.Tech, Banasthali Vidyapith, Rajasthan.

2. A flowchart is a type of diagram that represents an algorithm, workflow or process,
showing the steps as boxes of various kinds, and their order by connecting them with
arrows. This diagrammatic representation illustrates a solution model to a given
problem.
. The two most common types of boxes in a flowchart are:
 A processing step usually called activity, and denoted as a rectangular box.
 A decision usually denoted as a diamond.
This technique allows the user to locate the responsibility for performing an action
or making a decision correctly, showing the responsibility of each organizational
unit for different parts of a single process.
There are varieties of symbols that are involved in designing a flowchart. Some of
the most commonly and frequently used ones are discussed here:
 Start and end symbols / Terminators
Represented as circles, ovals or rounded (fillet) rectangles, usually
containing the word "Start" or "End", or another phrase signaling the start or
end of a process such as “Begin” or “Stop”.
INTRODUCTION TO FLOWCHARTS
SYMBOLS USED IN A FLOWCHART

3.  Process / rectangle
Flowchart is used to illustrate a process, action or an operation. These are
represented by rectangles; and the text in the rectangle mostly includes a
verb. Examples include 'Edit video', 'Try Again', 'Choose your Plan', etc.
 Arrows
An arrow coming from one symbol and ending at another symbol
represents that control passes to the symbol the arrow points to. The line for
the arrow can be solid or dashed.
 Subroutines
Represented as rectangles with double-struck vertical edges; these are used
to show complex processing steps which may be detailed in a separate
flowchart. One subroutine may have multiple distinct entry points or exit
flows.
 Input/output
It is represented as parallelogram. It shows operations which have no effect
other than preparing a value for a subsequent conditional or decision step.

4.  Conditional or decision
Represented as a diamond (rhombus) showing where a decision is
necessary, commonly a Yes/No question or True/False test. The conditional
symbol is peculiar in that it has two arrows coming out of it, usually from
the bottom point and right point.
 Junction symbol
Generally represented with a black blob, showing where multiple control
flows converge in a single exit flow. A junction symbol will have more than
one arrow coming into it, but only one going out.
 Connectors
Connectors are usually used, in case there is lack of space. This symbol
shows continuation of the flow chart from one page to another or from one
process to another. The connection is provided by indicating a letter at the
points of connection.
Apart from the symbols mentioned here there are many more symbols(Storage,
Document, Sort, Extract, Delay, etc.) that are used to develop a flowchart, but these
are however not so generally used. We have tried to use the here discussed symbols
to the very much extent possible.

5. The types of flowcharts range from simple to complex depending on their
functionality and the requirement of the user and organization who demand its
designing. But the developing of flowchart in general follows the criteria as
specified by the three major types and structures of flowchart. These are described
as follows:
 SEQUENCE:
 A series of actions are performed in sequence.
 It gives a simple step wise flow of data or the way a task must be carried
out.
 It generally includes terminators, process, input/output boxes and arrows
to show the flow.
TYPES OF FLOWCHARTS

6.  SELECTION:
 One of two possible actions is taken, depending on a condition.
 It makes use of a new symbol, the diamond, which indicates a yes/no
question. If the answer to the question is yes, the flow follows one path.
If the answer is no, the flow follows another path.
 It helps us in determining the action that has to be performed depending
on the prevailing circumstances.
YesNo
 ITERATION:
 An iteration structure represents part of the program that repeats. This type of
structure is commonly known as a loop.
 A loop tests a condition, and if the condition exists, it performs an action. Then
it tests the condition again. If the condition still exists, the action is repeated.
This continues until the condition no longer exists.

7. Levels of flowchart help us determine the amount of data flow that is
represented by a specific type of flowchart.
 What are the levels of flowchart?
 Macro Level- The big picture view of the major steps in a process.
 Mini Level- It focuses only on a part of micro level.
 Micro Level- The small picture view of the steps in a process. It
provides the very minor steps, documenting every action and
decision.
 An Illustration:
Given below is a flowchart distinguishing the use of various levels of
flowchart for the process Plan of the Day (POD).
LEVELS OF FLOWCHART

8.  Difference Between Micro Flow chart and Macro Flow
chart:
Macro Flow Chart Micro Flow Chart
Macro flowchart shows
less information.
Macro flowchart is easy to
design.
Macro flowchart is difficult
to study and understand.
They show major steps of
process.
Micro flowchart shows
more information.
Micro flowchart is difficult
to design.
Micro flowchart is easy to
study and understand.
They show all details
necessary to capture
exactly how a process is
done.

9. MACRO FLOWCHART OF COLLEGE ADMISSIONS PROCESS
START
SHORT LISTING
AND ISSUING OF
ADMIT CARD
ENTRANCE
EXAMINATION
INTERVIEW
AND MEDICAL
CHECKUP
DOCUMENT
VERIFICATION
BRANCH AND HOSTEL
ALLOTMENT
FEE SUBMISSION
ALONG WITH
DECLARATION
FORMFILLING
JOIN CLASSES
END
FORM FILLING
RESULT
COUNSELLING

10. START
ADVERTISEMENT:
news papers, banners,
radio, TV.
WEBSITE
RECOMMENDATION
: relatives, students of
university
FORMFILLING:
personal details
centre and branch
preference.
ONLINE
OFLINE
SHORT LISTING: on the
basis of reservation and
certain criteria(s)
NO Drop out
YES
ENTRANCE
EXAMINATION
RESULT FAIL
Drop out
PASS
CALL LETTER
SENT
REPORTING
FOR
COUNSELLING
INTERVIEW
Qualified or
not?
NO
DROP
OUT
YES
DOCUMENT VERIFICATION
MEDICAL CHECKUP UNFIT
DROP
OUT
FIT
BRANCH
ALLOTMENT
HOSTEL
ALLOTMENT
HOSTELERS
DAY SCHOLARS
FEE
SUBMISSION
DECLARATION
FORM
FILLING AND
PROVISIONAL
ADMISSION
LETTER
JOIN
CLASSES
END
MICRO FLOWCHART OF COLLEGE ADMISSIONS PROCESS
PROCESSPROCESS

11. MICRO FLOWCHART OF RESULT PROCESS
RESULT
OFFLINE ONLINE
UNSURITY ABOUT
RESULT DATE:
DELAY/DATE
EXTENSION
EVALUATION:on the basisof
D
RESERVATION
SYSTEM
QUALIFICATION
ENTRANCE
EXAM SCORE
BOARDS
MERIT
NRI/
NATIONAL
CATEGORY
WARD OF
STAFF
MEMBERS
MODE OF
EVALUATION
AUTOMATED
COSTLY
MANUAL
TIME
CONSUMING
Result
Result is an integral part of the admission process. Without result the admission process is incomplete. A lot of
attention has to be paid while declaring a result.
The result is declared by two means: Online and Offline. The problem definitions regarding result process are:
a) There are two modes of evaluation: manual and automated. The manual evaluation is very time
consuming as it requires a lot of concentration by the evaluator. There are chances of mistake(s) being
made by him/her. This makes the manual evaluation process very risky.
The second mode of evaluation is automated which requires the use of machines like an OMR machine.
The cost of buying and maintenance of this machine is very high. This makes this process very costly.
b) The final result is generated on two bases: Reservation and Qualification.
There are many criteria on which reservation is provided:
1) Caste basis.
2) Nationality.
3) Wards of any staff member.
These reservations always prevent from the selection of the brighter minds into the college.
Evaluation on the basis of qualification comprises of two methods: boards result and entrance
examination’s marks.

12. MICRO FLOWCHART FOR FORM-FILLING PROCESS
FORM-FILLING
OFFLINEONLINE
WRONG ENTRIES:
request for corrections.
LENGTHY
FORMS:
unnecessary fields
QUERIES: what
and how to fill.
SUBMISSION
FORM
RECIEVED
OR NOT?
NO
RE-FILLING
YES
ACCEPTED
OR NOT?
NOYES

13. Form-Filling
The Form-Filing process is the very initial step of the admission process. It can be done by the
applicant in two ways: Online and Offline. The problem definitions regarding this process are as
follows:
a) A lot of queries arise regarding what to fill and how to fill in the application form. It takes a
lot of time to respond to the queries and resolve them on time. Usually, it leads to the failure
in resolving those queries.
b) The forms are very lengthy and comprise of many unnecessary and irrelevant questions and
fields which makes it very time consuming and the evaluation of the form is also very
difficult.
c) Applicants generally make wrong entries due to lack of experience and finally they end up
calling the institute and request for corrections. This also makes it very time taking and
frustrating for both the students and the institute staff.
d) After the submission of the form the main problem that arises is whether the form is
received or not? If not then the applicant has to fill the form all over again. This way they
have to go through the lengthy process again which increases the work load of admission
staff as well.
e) Even after the successful submission of the form there may arise one more problem which is
related to acceptance of the form. If yes then it is fine and if not then the admission process
for that particular candidate stops there itself.

14. MICRO FLOWCHART FOR THE COUNSELLING PROCESS
COUNSELLING
INTERVIEW
QUALIFIED
OR NOT? NO DROP OUT
YES
DOCUMENT
VERIFICATION
NO PROPER
DOCUMENTS
DOCUMENTS NOT AVAILABLE AT THE TIME
OF SUBMISSION: e.g. - migration, transfer
certificate, attested marksheets.
MEDICAL
CHECKUP
Experts and
equipments required
Time and
cost
constraint
s
BRANCH ALLOTMENT
Demand for the
prosperous
branch
LimitedSeatsDesired branch not
allotted
Counseling
Those who qualify the entrance examination are called for the counseling process. It starts with the interview
process.
During the interview, the applicants are askedabout their personal life, aims and objectives. This is basically
focused on gathering the information about the nature and behavior of the student.
Those who qualify that, goes for the document verification and if the documents are found appropriate then
the move forward for the medical checkup where it is checked whether the student is physically sound or not
then finally they proceed to the branch allotment section where their respective branches are provided to
them on the basis of their preferences, overall performance and the availability of seats.
Students with fake documents and those with poor physique are not allowed to take admission.

15. Lessons Learnt By Our Team
1. Analyzing the college admission process, we as a team got acquainted with the
deep rooted problem and its causes that lie hidden in the long procedures.
2. Delay in one process delays the other and simultaneously causing chaos and
confusion.
3. The staff and the faculty involved ought to have a healthy interaction so as to
reduce complexity and redundancy.
4. Furthermore, most importantly we learned to work as a team, as unity with
cooperation giving each member liberty to express.
5. We learned to manage the time and plan things well so that we could be concise
and accurately complete our presentation.