Need and Importance of ICT Based Library Services in ODL: With Special Reference to Krishna Kanta Handiqui State Open University &Gauhati University Institute of Distance and Open Learning

1. NEED AND IMPORTANCE OF ICT BASED LIBRARY SERVICES
IN ODL: WITH SPECIAL REFERENCE
TO
KRISHNA KANTA HANDIQUI STATE OPEN UNIVERSITY
&
GAUHATI UNIVERSITY INSTITUTE OF DISTANCE AND OPEN
LEARNING
Anupama Chetia
Library Assistant
Krishna Kanta Handiqui State Open University
Email id: anuchetia08@gmail.com

2. CONTENTS
 Introduction
 Objectives
 Methodology
 Open and Distance Learning
 The need and importance of ICT based library in ODL
 Area of the study
 Initiatives taken by KKHSOU & GUIDOL to adopt ICT
based library Services
 Findings of the study
 Suggestions and Recommendations
 Conclusion

3. INTRODUCTION
 ICT can be defined as use and application of
computers, telecommunication & microelectronics in
the acquisition, storage, retrieval, transfer and
dissemination of information.
 A library and information centre adopts various ICT
based tools and applications to ease its housekeeping
works, retrieved information and disseminate
information to its clientele.

4. OBJECTIVES
o To explore various components of ICT used in libraries of Open and
Distance Educational Institutions.
o To find out the importance of ICT in Open and Distance Educational
Institutions Libraries.
o To find out the different challenges and opportunities faced by libraries
in adapting ICT.

5. METHODOLOGY
o A survey method has been used for the collection of data.
o The primary data has been collected by interview method.

6. OPEN AND DISTANCE LEARNING
Open and Distance Learning is a mode of delivering education and
instruction often on an individual basis to students who are unable to
physically present in a traditional setting such as a classroom. Distance
learning provides access to learning when the source of information and
the learners are separated by the time and distance or both.

7. COMPONENTS OF ICT

8. AREA OF THE STUDY
 ICT services of central library of Krishna Kanta
Handiqui State Open University.
 ICT services of library of Institute of Distance and Open
Learning, Gauhati University.

9. KRISHNA KANTA HANDIQUI STATE OPEN
UNIVERSITY (KKHSOU)
 KKHSOU is the only Stae Open University in the in the North-
eastern region; it has initiated series of policies for the adoption
of ICT in order to reach the unreached, which is also one of the
distinctive motto’s of the university.
 The central library of KKHSOU is also the strength of the
university, have very sound collections of book and non-book
materials, library also had a good database of periodicals. The
university library adopts ICT based tools to provide a
beneficial and value added services to its users. Faculty
members and research scholars are main user of KKHSOU’s
library.

10. GAUHATI UNIVERSITY INSTITUTE OF DISTANCE
AND OPEN LEARNING (GUIDOL)
 The Gauhati University Institute of Distance and Open Learning
(GUIDOL), formerly known as Post Graduate Correspondence
School (PGCS) was established in May 1998. To ensure the
opportunity to pursue quality higher education to the large number of
students who could not pursue higher education through
conventional mode of education is the main objective of this
institution.
 The GUIDOL Library is one of the important central facilities of the
institution, having a nice collection of textbooks, reference books
and non-book material such as Dissertations, CD-ROMs, DVD-
ROMs., to meet user needs they also provide ICT based library
services to its user. GUIDOL library deals with its students as well as
the faculty.

11. INFRASTRUCTURE OF ICT BASED SERVICES OF
KKHSOU & GUIDOL LIBRARY
Components KKHSOU GUIDOL
Computers 10 9
LAN connectivity 10 9
FAX machine No No
Scanner 2 1 (Barcode)
Printer 2 1 (Barcode)
KIOSK 1 No

12. ICT BASED LIBRARY SERVICES PROVIDED BY
KKHSOU & GUIDOL LIBRARY
Service KKHSOU GUIDOL
Library Automation Yes Yes
OPAC Yes Yes
Web OPAC Yes No
RFID Yes No
Online Service Yes Yes
SMS/E Mail/Fax Yes Email
Online Current Awareness
Service
Yes No
Web browsing Yes Yes
Online SDI service Yes No
Xerox/ Reprographic Service Yes Yes
News Clipping Scanning
Service
Yes Yes

13. PICTURE OF RFID MACHINE AT
KKHSOU LIBRARY
Contd.
KIOSK
RFID Reader

14. 3 D Security Gate
Book Drop Box

15. FINDINGS OF THE STUDY
 The findings show that both libraries don’t have their own FAX machine. When required they are
usually using office FAX machine.
 KKHSOU library have document scanner and printer and GUIDOL library have barcode printer and
scanner.
 KKHSOU library have a KIOSK machine which is using for self issue and return of RFID tag
documents.
 Both libraries have done their automation process.
 KKHSOU library adopt RFID technology
 KKHSOU library have a KIOSK machine which is using for self issue and return of RFID tag
documents.
 KKHSOU library provided online current awareness service to its user.
 In KKHSOU library there is a provision of email, SMS alert service to disseminate information
among user. GUIDOL provide only Email alert service to its user.
 Both libraries provided reprographic service to its user.

16. SUGGESTIONS AND RECOMMENDATIONS
 Both libraries should offer some orientation programmes to its
users regarding their different ICT services.
 Sufficient funds are required for better IT facilities and
infrastructure.
 Both libraries should adopt more ICT based library services.

17. CONCLUSION
 ICT can offer real opportunities to improve the quality of
library services. The ICT has reduced the gap between
library services and learners or its users. In order to
extend quality distance education, we need to promote
library and information services to students and faculty
and this is possible only through the exhaustive and
proper use of ICT in library services.

18. THANK YOU