Information & Communication Technologies
used in libraries
Objectives of the Workshop:
•To give awareness and overview about Information and
Communication Technologies (ICT) needs for Library
•Information and Communication Technologies uses in
Library Services Problems of Professionals.
•How Library Professional Constitute a serious Challenges
to the Provision of Library Services with Information and
•Planning for library automation: assessing needs, system
specification and procurement of resources, etc.
•Comprehending the impact of information technology on
Managing automated systems (input, file maintenance,
backup security, etc.
1. To identify the ICT infrastructure facilities available in the
2. To identify the ICT based software implemented in the
3. To find out the various types of electronic resources
available in the libraries.
4. To find out whether sufficient staff is available to carry out
5. To find out the barriers to automation faced by libraries.
Objectives of the Workshop:
What are ICT?
Information Communication Technologies
• ICT are the hardware and software that enable society
to create, collect, consolidate and communicate information
in multimedia formats and for various purposes.
•ICT applications need effective information networking
evenly distributed over the country and supported by
personnel skilled in ICT.
•ICT include both networks and applications, Networks
include fixed, wireless and satellite telecommunication,
broadcasting networks. Well known application are the
Internet database management systems and multimedia
ICT in Libraries:
The first and foremost ICT component, which can be
adopted in the libraries, is the computer for library
automation and to have an in-house database of
library holdings in electronic form. As many primary
journals and being published in CD form, it becomes
necessary to equip the libraries to optimize the use
E-mail, online retrieval networking, multimedia and
internet are the other important technologies, which
can be used for faster access to information.
Advantages of ICT’s in libraries :
• Opportunities to deploy innovative methodologies and
to deploy more interesting material that creates an
interest in the librarians;
• l Enables better management of library a librarian
thereby improving the productivity of the tutor as well as
• l Enables the librarian to concentrate on other tasks
such as research and consultancy;
• l Enables optimum utilization and sharing of resources
among institutions thereby reducing the costs of
implementing ICT solutions.
Impact of ICT in Libraries:
a. To capture, store, manipulate, and distribute information;
b. To introduce and provide new services, revitalize the
existing services by providing faster access to the
resources, by overcoming the space and time barriers;
c. To provide need-based, browsing and retrospective
search services to the users;
d. To have large number of databases in CDs;
e. To utilize the staff for providing better information
f. To encourage networking and resource sharing at local
g. To digitize the documents for preservation and for space
Impact of ICT in Libraries:
h. To support library functions such as circulation,
serials control, acquisition control, stock maintenance
and other routine office works and
developing in-house database;
i. To retrieve and disseminate the information in user-
j. To access library catalogues databases of other
libraries through library networks;
k. ICT made networking and sharing of information
l. Digital information may be free or cheaper than print
m. Digital information can be sent in multiple copies
simultaneously over information networks in fractions of
a minute or even of a second.
The digital information environment
changed the way information is created,
collected, consolidated, and
communicated. Library services became
automated and information services
Librarians had to learn new knowledge
and skills in order to meet user needs for
new information services using ICT and e-
Preference in using ICT for fast efficient
comprehensive search for information.
communication results in
frequent personal interaction
ICT competent users
ICT tools to create, collect, consolidate and
communicate information are not yet used in the
majority of libraries. Libraries are seldom included in the
technology vision of institutions
because librarians have not been able to convince
management that libraries need ICT.
Why do librarians need to know about
ICT and acquire skill in its use
Uses of ICT in the library:
Processing of library materials
Developing online resources
Accessing online resources
Developing offline resources
Accessing offline resources
Providing service to clients
General purpose office software
•Word processing: Example, MS Word
• Spreadsheets: Example, Excel
• Database management systems: Example, MS Access,
• Presentation/Graphics: Example, Power Point, Corel
• Business management software
• Special discipline software
• Other applications
What is Application Software?
Application software utilizes the capacities of a computer
directly for a dedicated task. Application software is able to
manipulate text, numbers and graphics. It can be in the form
of software focused on a certain single task like word
processing, spreadsheet or playing of audio and video files.
Here we look at the application software types along with
some examples of application software of each type.
Desktop publishing software: Example, Microsoft Publisher
• Imaging and drawing: Example, Corel Draw, Photo Shop
• File management: Example: CDS/ISIS, INMAGIC
• Library management software: Example: Athena, GLAS,
•Single function: Performs only one library operation such as
cataloging and OPAC
•Integrated: Can perform all or many operations using data from a
Special Purpose Software
Library Automation Software:
Web based Application.
Web based application are divided into two Categories.
JSP, ASP, ASP. net, Php.
MS Access, My SQL, Fox pro, SQL Server, Oracle.
MS Access, Visual Basic, Visual Basic. Net, Java.
2000,Librarian,Library Manager,Libsuite, LibsysNalanda,
NewGenLib,NexLib, Rovan LMS,SLIM, SOUL
Emilda, Glibms,Java Book Catologging ,System,Koha,
Mylibrarian(For Schools)OpenBiblio,Open-ILS, PhpMyLibrary.
Packages Available for Automation
Limited Packages for Automation
Understanding MARC data base
CDs-ISIS family software:
Understanding MARC Data BaseUnderstanding MARC Data Base
It is not like other databases; perhaps it has also a collection of
related records Every field in this database is represented by 3- digit
number called TAG number The TAGs in this database is further
divided into subfields
CDS- ISIS FAMILY SOFTWARE:CDS- ISIS FAMILY SOFTWARE:
• Data Entry Interface for CDS/ISIS or MARC databases. It is
used for handling files with (ISO 2709 Standard format) like
MARC21. It is a Multi-user capable (for local area networks).
It supports record validation through CDS/ISIS format. It
supports cross-data base copy/paste of records. It has built-in
Z39.50 client .
• It is used for creating and manipulating textual databases.
• It handle the variable length records, fields and sub fields, saving disk space.
• It has a capability to create the files database files either with *.par and
• to handle the repeatable fields
• It has its own data base definition component (FDT)
• It has data entry worksheet component for user-created data base
• Its information retrieval component (FST) using a powerful search language
• It provides the field-level searching through Boolean (and/or/not)
well as free-text searching.
• Its data interchange function based on the ISO 2709 international
Genisis WebGenisis Web
• It is used for visually producing web forms to query CDS/ISIS
• There are two versions of the tool: GenisisWeb, for web
GenisisCD for developing CDRom interfaces for CDS/ISIS
• It is server side application software supported by Apache
• It generate three web forms.It generate three web forms.
• 1. The Web Query Form (with field selection and index
• 2. Display of Query Results Form
• 3. The Detailed display of a particular record Form
For the successful implementation of an integrated library
system all key factors must be in place: support from
administration, staff competence, consideration of user
requirements, presence of the infrastructure (hardware,
software, network), available data, excellent managerial skill
from the coordinator of the project