Manpower planning

1. 1
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Project Information
Project Name: Supply of Manpower & Equipment
Contract No: xxxxxxxx
Effective From: 01st
March, 2015
Total # of person: >300 human powers
Target Date: 01st
of September, 2015
Project Duration: For one year (extendable)
By: Abbas Ahmed
Project Manager
ARG Group of Companies,
Muscat, Sultanate of Oman
abbasmi@hotmail.com
Manpower Project Planning

2. 2
Project: Manpower & Management Service to Saudi Aramco Project – KSA
List of Manpower to be required
Team A
Sr. No Positions
Nationality
Remark
Non Saudi
1 GPS Operator 16
2 Dozer Pusher 6
3 Labors 12
4 Vibrator Mechanic 8
5 Pushers 8
6 Mechanic helper 8
7 Vibro Operators 62
8 Layout Forman ( Line Foreman) 1
9 Troubleshooter 20
10 Layout Group ( Labor ) 70
11 Pickup Labor
12 Loading Labor 16
13 HSE Assist 1
14 Electrician 3
15 Radio Opr. 2
16 Cable & Geo Repair Man 4
17 Diesel Tanker Helper ( Labor 1
18 Cable & Geo Repair Labor 4
19 AC Technician 1
20 Plumber 1
21 Store Keeper 1
22 Welder 3
23 Auto Electrician 1
24 Fuel man 1
25 Carpenter 1
26 Workshop Mechanic 8
27 Mechanic Helper
28 STP Operators & WTP 1
29 Watchmen & Labor
30 Transportation Sup.
31 Dedicated Light Drivers 9
32 Dedicated Heavy Drivers 17
Total 286

3. 3
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Out of 286 workers, 154 are available; to be mobilized from the seismic crew Oman. The rest
workers would be segregated according to visa awarded by Ministry.
Objective:
 To understand the client and its requirements.
 To deliver manpower on time, within budget, and to the required
category.
 To build an effective project team and having a clear
understanding what expected of them.
 To maintain cost Effective worker’s supply
Project Phases
Phase 1 Initiating planning Completion of legal documents, visa obtaining,
and initiating planning process
Phase 2 Organizing & Scheduling the
Tasks
Job description, Job dimension and who would report
to whom, backup of employee-clear path
Phase 3 Operations & Controlling the
project’s activities
Control project activities, Communication and
coordination with project team, Resolving issues
Phase 4 Reporting & Completion Stage Reporting to CEO, Associate partners, Management
as briefed

4. 4
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Summary List enclosed page 14 & detail of workers on separate excel spread sheet.
Action Plan for processing of Visa
Starting from first week of April - 2015
Option 1
Time Period for completion of Task
April May June July August September Remarks
Legal documents completion
Visa clearance & obtaining process
Visa forwarding to awarded country
Collection of Cvs & Screening of workers
Final Selection & Visa processing
Ticketing & arrival in the Kingdom
Final mobilization to site
The arrivals of manpower would be on or before of 15th of May and 15th of August – 2015
respectively to complete the necessary legal procedures which take around a week such as:
 Medical Examination (repeated as required in the kingdom)
Phase 1 – Initiating Project
April May June July August September Remarks
Legal documents completion
Visa clearance
Submitting documents to embassy
Clearance receiving from embassy
Prepare to move in the kingdom
Ticketing & Arrivals -shifting to accomodation
Completion of Iqama, insurance, medical etc
Final mobilization to site
Description
Time Period for completion of Task
154 woerkers would be moved from Siesmic work oman
Action Plan for Mobilizing of Oman Crew
Starting from first week of April - 2015

5. 5
Project: Manpower & Management Service to Saudi Aramco Project – KSA
 Insurance Coverage (Healthcare insurance )
 Preparation of Iqama
 Gosi Insurance (Work injury & compensation)
 Driver license (if applicable)
 Provide PPE to all the employees as per agreed standard
 Training & Orientation upon arrivals
Sharing information
The updated status of manpower would be intimated with the XXXXX officials to avoid any
delay in project implementation.

6. 6
Project: Manpower & Management Service to Saudi Aramco Project – KSA
*Need Legal lawyer consultancy to deal with the critical situation in the kingdom.
Sources of Manpower
Without Visas Visa Granted
Eligibility to legally work in the Kingdom
Phase 1 – Initiating Project

7. 7
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Arranging Manpower
 External Sources (to arrange manpower by TPA or supplier’s contract)
 Internal Sources ( to arrange manpower if visas granted)
External Sources
 TPA-Third party contract
 Direct Recruitment internally
Procedures:
TPA Agreement (Suppliers, Contractors, Sub-contractors)
 To sign an cost effective agreement with TPA
 Manpower Screening
 Manpower Selection (Test, interview, technical questionnaire etc)
 Prepare list of Selected Candidates with their profession’s card
 Documents attestation of selected candidate (if requires)
 Change of Sponsor of all workers from TPA to Xxxxx Group of Companies
 Consultancy from Legal lawyer
Direct Recruitment
 Publish in the local newspaper
 Publish in the famous expatriate websites
 Collections of CVs & Screening
 Manpower Interview & Selection
 Prepare list of Selected Candidates, with their profession’s card
 Documents attestation of selected candidate (if requires)
Phase 1 – Initiating Project

8. 8
Project: Manpower & Management Service to Saudi Aramco Project – KSA
 Change of profession of workers if requires
 Change of Sponsor (Kafeel) of all workers to Xxxxx Group of Companies
 Mobilization as per prefixed schedule
Procedures:
Internal Source (Visa Granted)
1. To obtain Visas
2. Segregate according to countries – based on the nationality, decided by the Ministry
3. Select agency (complete or partial outsourcing)
4. Award them all visas (Wakala)
5. Chamber of commerce stamps for wakala
6. Transfer visas to agency
7. Publish in the newspaper –countrywide (agent responsibility)
8. Collections of CVs by agents
9. Prior screening by agent (agent with conduct tests/interview and award a written
certificate that he found fit in his job, assurance are compulsory to avoid any confusion)
10. Our delegation visits to designated country
11. Final checks, Interview by our delegation
12. Prepare list of Selected Candidates
13. Compulsory checks (age, Passport, police clearance, medical etc)
14. Documents attestation of selected candidate (if requires)
15. Medical report (GAMCA)
16. Submit all cases to Embassy
17. Arranging tickets of “visa stamped staff”
18. Travelling information dispatch to Xxxxx Office
19. Receiving of Staff at airport
20. Shifting to designated place or temporary accommodation, foods, transportation
(Management needs to arrange)
Phase 1 – Initiating Project

9. 9
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Reporting Level: Interim and Completion of phase 1 report with the target v/s
achievements result.
Organizing and Scheduling the team
To organize and getting best expected result from the team, a two days “Training and and
orientation” would be provided to all team members about the following key points, and sharing
clear picture among employees. Some steps can be removed after observing the competency of
worker and importance of the job.
 Clear job description
 Who would report to whom
 Backup of Employee
 Work environment
 Boost up their skills by frequently feedbacks
Projected team Coordination flow
Project Manager
Site Supervisor
/Secretary
Workers
Camp Boss
XXXXX Team
leader
Phase 2 – Organizing the Team

10. 10
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Project Team Method & Skills Replacement
Building a high perform team
 Selection of team member
 Clear picture of project objective
 Skills and competency are perfect matched
 Transparent and detail details job description for every staff member
 What is to be done and when, expectation from them
 Backup & Replacement
 Motivation and care about them and their contribution
Country Office – Al khobar
S.No Designation Proposed Remarks
01 Project Mangaer 01 In Support staff, number can be increased after
observing the actual work burden and a prior approval
would be obtained from the management.
02 HR Manager 01
03 Operation Officer 01
04 Documents
controller
01
05 Accountant 01
06 PRO Saudi 01
07 Drivers 02
Site Office – Control level
S.No Designation Proposed Remarks
01 Camp Boss 01 For direct coordination with XXXXX’s official, and
project staff in the Kingdome.02 Supervisor/Secretary 01
Phase 2 – Organizing the Team
Name: ABC
Designation: Camp Manager
Backup: XYZ
Designation: Supervisor
Name: XYZ
Designation: Supervisor
Backup: DMO
Designation: Assistant

11. 11
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Phase 2, Interim & completion report to be submitted to management
Managing Operational activities
Operation department would utilize all protocols and turnkeys to support their
project team, increase high level of work efficiency and reporting to head office
with their achievements. A clear picture of the path would be shared among the
team, in term of group weekly meetings, and revised copy of last information
would also be shared to the management.
A Strong communication System to be developed to avoid any incident which can make
trouble in operational activities.
Phase 3 – Operation & Controlling the Project’s Activities
Camp Boss……..
Daily Tasks
Requirements
Procurements
Payroll Sheet
Complaints
Resignation/
Replacement
Emergency/
Incident
Site Office -
Project Team
KSA branch H.O. Oman
Support Function
Assessment
Human Resource
Finance team
Instruction
Operation
Solution
Guidelines
Reporting
Team leader-
XXXXX
Auditing
Progress
Feedback
Legal
Others

12. 12
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Problems Login Sheet
Sr. Time Concerned
No Starts Closed Laps department Status
1 01-04-15 Site office KSA Labour strick due to not paid salary8:00 12:00 4:00 high Finance Lack of funds/ problem resolved closed
2 02-04-15 Site office KSA Vehicles out of service 9:00 11:00 2:00 Mid Operation Communication gap closed
DescriptionDepartment/LocationDate Priority Action plan
Report time
Prioritize the issues
There are several issues to be faced during the project implementation, it should be segregated
according to its nature of incident as well as priority, and solve them according to company
policy. Some problems need more attention and heeds to immediately reporting to the
management or as per the situation happened. The communication channel should be cleared for
resolving all such issues and resolve without delaying. A list of problems should be revised with
all concerned department with the basic aim to “not to repeat same mistake again”.
Phase 3, Interim & completion report to be submitted to management
Phase 3 – Operation & Controlling the Project’s Activities

13. 13
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Project Performance Reports
 Phase-wise Reports (interim & completion)
 Incident & Accident Report
 Weekly Project Performance Report
 Monthly Performance Report – covering all month activities
 Yearly Project Performance Report – Covering yearly
achievements
 Project Completion Report
 Project handover Report (if required in any stage)
How can it work more efficiently?
Management Information System (Technology checks and control)
 Develop strong management information system
 All Data login into MIS – Comprehensive Database Sys such as
complaints, incidents, personnel, payroll, financial activities,
 Reporting to site office, head office and associated partners as required
 Quick and fast System would be launched to get instant reporting
Phase 4 – Progress Reports

14. 14
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Initial Requirements:
Manpower Supply to various projects
 Legal Documents Completion for applying Saudi
Aramco vendor number
 Furnished Office Space
 Furnished Worker’s Accommodation
 Worker’s Visas (Minimum 50 in hand)
 Office Vehicles
 Workers Mobilization Vehicles 4x4
 One Saudi for Meeting with Clients Such as BGP,
Argas, Sinopec, Nesma etc
 Two Project Operation officer once project awarded
 Experienced PRO Saudi for workers change of
sponsorship
 Funds to be fixed to change of sponsorship fees,
Workers Salary, Govt Fees etc.
 Management Support for signing contracts, backup
support in case of any problem,

15. 15
Project: Manpower & Management Service to Saudi Aramco Project – KSA
Equipment Contract
Dump Trucks, Dozer supply, rental vehicles would be discussed
after observing the available funds.