Power point2007instruction

1. Introduction to PowerPoint 2007
(PPT)
Statement of Responsibility
(When, For Whom, By Whom)

2. Selecting, Adding & Deleting slides
• To add a slide, click on the “New Slide” icon in Home
tab.
• To work on a slide, go to the slide column (left side of
screen)-click on it.
• To delete a slide- go to slide column- click on it- press
“Backspace” button

3. Home Tab- slide layouts
• To shrink/enlarge text box borders- click on a
“sizing handle” and drag.
• You can click on the Layout tool (next to New
Slide) to change to another type of slide layout.
• Different layouts give room for pics, charts,
tables.

4. Shortcuts and Right-clicking
• Ctrl-Z to undo changes, Ctrl-Y to
redo changes.
• To select text, highlight with
mouse or press Ctrl-A to select
all text in a text box
• To change font, color, & size,
text and then right–click on it to
get mini pop-up toolbar &
menu

5. Home Tab- bullet Points
• Automatic…click on Bullets icon in Home tab
to turn off.
• To start new bullet, press enter
– To make a sub-point, press tab
– To go back to a regular bullet pt, right-click and
then click on the “Decrease Indent” icon (in mini
pop-up menu or in Home tab).
• Keep bullet pts. concise

6. Saving and Printing
• Check your text for errors by
pressing F7.
• To save, go to Office Button-
Save As.
– Good ideas- save as a 2003
compatible document
– In pop-up window, give PPT
show a simple file name
• To print PPT, go to Office
Button- Print. Under “Print
What” choose “handouts”
and choose the # of slides
per page.

7. Insert Tab- adding Clip Art
• First make room for pics!
– Click on the Layout tool (Home Tab) to
change layout.
– Or shrink/move the text box.
• Click on Insert Tab/Clip Art.
• Type a search word- click on your choice
• Adjust image by dragging it or using the
“sizing handles”

8. Insert Tab- add Pictures from file
• First make room!
• If you want to add a pic saved on computer or
digital camera, go to Insert Tab/Picture.
• In pop-up window, find the pic on your computer.
• Double-click on it to add it.
• Adjust size as needed

9. Design Tab- Themes
• Choose a pre-made background- go to
the Design Tab, choose a Theme.
• Colors in the Theme can also be adjusted
by clicking on the Colors tool.
• You can also adjust the background color
by clicking on Background style.
• Affects all slides

10. Slide Transitions
• Affects the way slides appear on
the screen- good finishing touch
• Go to Animation Tab- Transition
to This Slide group- click on a
slide icon to preview it.
• After choosing, click on “Apply
to all slides”
• Timed slide advance option on
the far right under “Advance
Slide.”

11. Bullet Point Animations
• The Animate command affects
text in a PPT show (if you do
not select an animation, all text
will appear with slide).
• Click on the text box- go to
Animations Tab/ Animations
group/Animate command
(must be done for every slide).
• Choose the animation style.
“1st order paragraph” means
bullet pts.

12. Presenting
• To start show, press F5
• To start from a certain slide, click on slide, go to Slide
Show Tab, and choose “From Current Slide.”
• To advance a slide, press Enter (keyboard)
– or click mouse
• To go back a slide, press Backspace (keyboard)
• To end the show press Escape (keyboard)
• Keep presentations simple- remember that PPT is
just a tool, not the presentation.

13. Adding YouTube
• Go to the Office Button/ PowerPoint options.
• Click “Show Developer tab in ribbon” checkbox.
• Go to Developer tab/ Control Group/ More
Controls…choose “Shockwave Flash Object.”
• Draw a box on the screen, right-click on it, select
“properties.” Copy the video URL.
• In the pop-up menu, paste the Youtube URL in
the box next to “Movie.” In the URL, delete
“watch?” and replace the = sign after the capital
“V” with a forward slash (/).