100 Hours InformationTechnologyTraining
(For The Batch JULY 2014)
THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA
To begin Microsoft PowerPoint, go to Start Menu > All
Programs > Microsoft Office > Microsoft PowerPoint2010 .
This has features that allow you to edit Slides,
Fonts, Paragraph, Drawing and Editing.
This has features that allow you to add Tables, Images,
Illustrations, Links, WordArt, and Media Clips.
This allows you to edit how your presentation will look.
It includes features such as Page Setup, Themes, and
This allows you to edit Slide Transitions, Effects, and
This allow you to add custom animations to your
presentation. You can select from Preview, Animations,
Advance Animation, and Animation timing.
This has features that allow you to select how your
presentation will be displayed. From here, you can
Start your Slide Show, Set Up your Slide Show, and
Adjust Monitor Settings.
This allows you to Proofread, Translate
Languages, Comment Slides, and Compare your
This has features that allow you to set the View
of your Presentation, Create Master Views,
Show/Hide Features, Zoom, Switch from Color
to Gray scale, Adjust Windows, and Add Macros.
Click on the Design tab
on the Ribbon
Click on the one you
like best. It will appear
on your screen. If you
don’t like that one,
then click on another
one. The template you
choose will be on every
Or choose a new
template by clicking on
Click on the drop down
arrow to see more
Click on the
and you can
clicking on a
Make changes to a theme by
changing the colour scheme
Or change Fonts by clicking
on the Fonts button
and choose a font theme
from the dropdown menu.
Styles by clicking
and choose a
style from the
Go to Insert > Clip Art and then select the desired
picture in the Clip Gallery. The picture will be
inserted at the location of your cursor within your
document. If you need to modify your Clip Art, click
on it once to select it, and small boxes will appear
around the corners. Once your Clip Art is selected,
you can resize your picture by clicking and dragging
on the boxes. Holding shift while clicking and
dragging will resize the Clip Art proportionately.
WordArt is inserted similar to Clip Art. To insert
WordArt, go to Insert > WordArt (WordArt).
Afterwards, you will be prompted to insert your text. To
select your WordArt, click on it, and small boxes will
appear in the corners. Moving the small boxes will
allow you to resize the WordArt. You can also change
the effects of the WordArt by clicking the options in the
design ribbon toolbar.
To insert a picture into your presentation select
Insert > Picture .You can choose either to get the
photo from a browser, or from a file and then
locate the image that you want to put into your
document and click Insert.
Charts are used to create diagrams in Microsoft
To insert a Chart in PowerPoint, click the
Design Ribbon > Insert > Chart .Once the
Chart button is expanded, you will have several
options to choose from, such as Column, Line,
To insert SmartArt, click the Design Ribbon >
Insert > SmartArt .When the SmartArt button is
expanded, you will have several options to
choose from, such as List, Process, Cycle,
Click on the table button in the insert menu.
Type in in Number of Columns
Type in 3 in Number of Rows, click OK
To insert colors into your
table, highlight the cells
you wish to color, click on
the Home Tab, and select
the arrow next to the
Shape Fill button and
choose a color.
If you find an image on the Web that you want to include in your
At the website:
• Position the mouse on the image and click on it with the right
• Choose Save Image As… from the pop-up menu. (Use your
left mouse button this time)
• Choose where on your computer you wish to save the image
from the Save In window.
• If you wish, you can overwrite the given filename listed in the
File name window, or you can stick with the given file name
already assigned to the image.
• Click on Save.
• Click on the Insert tab and choose Picture from the
• Find the location of the image on your computer using
the Look in: window.
• Click on the image thumbnail and click Insert.
• The Picture Tools (Format) tab appears when an
image is selected (has handles around it). Click once
inside the image if no handles appear.
• The Picture Tools tab allows you to crop your image,
add a frame, and adjust image contrast, brightness,
• Place the mouse pointer tip over the various icons
A hyperlink allows you to move seamlessly between your
slide and another slide in your presentation, another
PowerPoint presentation, a program file such as a Word
document, a website, etc. A hyperlink is created using a
designated object such as a text box or an image on your
slide that you’ll click on to initiate the hyperlink. If
hyperlinking to a website containing a video clip, clicking
on that object launches your internet browser and takes
you directly to the website containing the video clip.
(You’ll probably want to copy the web address using Ctrl-
C so you can paste it into the Address field in
• Click on the Insert tab and choose Hyperlink from the
• Click on Existing File or Web Page under Link to:
• Enter the web address in the Address field and click OK.
• Click on the Animations tab.
• Glide your mouse over each of the transition effects located in the
Transition to This Slide group to preview them on your slide.
- Note the vertical scroll bar to the right; there are more effects to
preview than are
currently in view.
• Click once on an effect to select it.
• To apply the transition to the entire presentation, click on Apply To
• Click on the Slide Show tab.
• Click on From Beginning to view the entire presentation or From
Current Slide to view from the current slide onward.
• Click on the left mouse button to advance from slide to slide. If you
have animated your bullet list, clicking on the mouse brings up each
• At the end of your presentation, a black screen appears, with the
message: End of slide show, click to exit.
• Click once more to return to the editing screen.
NOTE: To move backwards in your presentation, simply press the
PRINTING THE PRESENTATION
• Click on the Microsoft Office button
and choose Print.
• Select your printer, the number of
• If you are using a black and white
printer, select the Grayscale
option in the lower left corner of the
• Click OK.
PowerPoint allows you to print
handouts of your slides for your
audience. The handouts include
reductions of your slides; you can
choose to display 2, 3, 4, 6 or 9 slides
• Click on the Microsoft Office
button and choose Print.
• Click on the down arrow by the
Print What window.
• Choose Handouts.
• Click on the down arrow by the
Slides per page window.
• Select the number of slides you
want to appear on each page.
• Below the Slides per page window,
you can select whether you
want the slides to be ordered
• Click on the Review tab and choose Spelling from the Proofing
• MS PowerPoint stops at the first misspelled (or unrecognized) word, if
any. Here, you can:
• Scroll through the Suggestions list and click on the correct spelling
• Type your own correction in the Change To window.
• Then click on Change or Change All (instances of that misspelling).
The word's spelling is automatically corrected.
• Choose Ignore or Ignore All (instances of that spelling) if the word is
• When the Spell-check is complete, you are prompted to 'Click OK'.
GET ONLINE HELP
To look up a topic:
• Click the Help icon, located directly beneath the x in
the upper right corner of the screen.
• Type a topic (no need to click anywhere first).
• Choose Search.
• Click on an item from the list of topics that Online Help
• Read the information in the description box and click on
the x in the upper right corner of the description box
• Click on the Microsoft
button and choose Open.
• Click on the down arrow
by the Look In window.
• Scroll until you find the
location of your file and
click on it.
• Click on the file in the
• Click Open.
To print your
document, go to File >
Print, select your
desired settings, and
then click the Print
button . In Microsoft
2010, you can preview
your document in the
print screen as well,
and can scroll through
the pages using the