Before creating a PPT, instructors should go over the basic layout. This slide will be visible when users open the premade file. The word “Statement” is misspelled on the student version for spellchecking purposes.
Students’ second slide will be empty except for a text box that says “RESIZE ME.” They should practice resizing the text box, then they should delete that slide and add a new slide. Start the 2nd slide with this slide content.
Have student try different layouts
In this slide students should understand the process of selecting text, by using both the mouse to drag-highlight, and using the Ctrl-A function. Also the right-click formatting menu should be demo’d. Have students highlight and adjust text font, font color, and styles.
Have students experiment with bullet points and sub-bullet points…the 6 x 6 or 7 x 7 rule could be covered (see PPT design and copyright handout)
Have them save their file on the computer…explain the fact that Office 2003 is unable to open Office 2007 docs unless they are saved in a compatible version.
Have them choose a layout w/room or move text box. Then add Clip Art, move the pic, and adjust the size. Emphasize the multimedia aspects of PPT and the importance of avoiding text-heavy presentations.
Have them choose a layout w/room or move text box. Then add Picture, move the pic, and adjust the size. If desired the instructor oculd also cover copying and pasting images from the Internet.
Have students apply a theme to the slides, and experiment with colors and backgrounds. Emphasize that a properly designed PPT should look unified, i.e. the slides should be the same stylistically.
Students should apply an animation style to all slides.
Have them animate bullet points within the presentation- emphasize that if they do not select this option, all text in a slide will appear
This is the point where instructors should emphasize the design tips that are in the PPT design and copyright handout.
To add a slide, click on the “New Slide” icon in
To work on a slide, go to the slide column (left side
of screen)-click on it.
To delete a slide- go to slide column- click on itpress “Backspace” button
To shrink/enlarge text box borders- click on a
“sizing handle” and drag.
You can click on the Layout tool (next to New Slide)
to change to another type of slide layout.
Different layouts give room for pics, charts, tables.
Ctrl-Z to undo changes, Ctrl-Y to
To select text, highlight with mouse
or press Ctrl-A to select all text in a
To change font, color, & size, text
and then right–click on it to get
mini pop-up toolbar & menu
Automatic…click on Bullets icon in Home tab
to turn off.
To start new bullet, press enter
make a sub-point, press tab
To go back to a regular bullet pt, right-click and
then click on the “Decrease Indent” icon (in mini
pop-up menu or in Home tab).
Keep bullet pts. concise
Check your text for errors
by pressing F7.
To save, go to Office
Button- Save As.
Good ideas- save as a 2003
In pop-up window, give PPT
show a simple file name
To print PPT, go to Office
Button- Print. Under “Print
What” choose “handouts”
and choose the # of slides
First make room for pics!
on the Layout tool (Home Tab) to change
Or shrink/move the text box.
Click on Insert Tab/Clip Art.
Type a search word- click on your choice
Adjust image by dragging it or using the
First make room!
If you want to add a pic saved on computer or
digital camera, go to Insert Tab/Picture.
In pop-up window, find the pic on your computer.
Double-click on it to add it.
Adjust size as needed
Choose a pre-made background- go to
the Design Tab, choose a Theme.
Colors in the Theme can also be
adjusted by clicking on the Colors
You can also adjust the background
color by clicking on Background style.
Affects all slides
Affects the way slides appear on
the screen- good finishing touch
Go to Animation Tab- Transition
to This Slide group- click on a
slide icon to preview it.
After choosing, click on “Apply to
Timed slide advance option on
the far right under “Advance
The Animate command affects
text in a PPT show (if you do not
select an animation, all text will
appear with slide).
Click on the text box- go to
Animations Tab/ Animations
group/Animate command (must
be done for every slide).
Choose the animation style. “1st
order paragraph” means bullet
To start show, press F5
To start from a certain slide, click on slide, go
to Slide Show Tab, and choose “From Current
To advance a slide, press Enter (keyboard)
or click mouse
To go back a slide, press Backspace (keyboard)
To end the show press Escape (keyboard)
Keep presentations simple- remember that PPT
is just a tool, not the presentation.