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  • How to change the layout of an existing slideDeleting a placeholderAdding a text boxUsing a blank slide
  • Introtopowerpoint

    1. 1. INTRODUCTION TO POWERPOINT University of Southern Indiana
    2. 2. WHAT IS POWERPOINT  A program created by Microsoft that uses slides to display information in a presentation • A slide presentation software package  You can add: • Text • Images • Video • Audio • Charts and more
    3. 3. IMPORTANT PARTS/TERMS  Quick access toolbar  Ribbon  Slides Tab  Outline Tab  Zoom Control  Slide Views  Animation  Transition  Theme
    4. 4. THE RIBBON
    5. 5. PREPARING POWERPOINT  Customize the Ribbon  Minimize/Maximize the Ribbon  Customize the Quick Access Toolbar
    6. 6. THE BACKSTAGE VIEW  Gives you various options for: • Saving • Opening • Printing • Sharing
    7. 7. CHALLENGE #1  Open PowerPoint 2010 on your computer. A new blank presentation will appear on the screen.  Try minimizing and maximizing the Ribbon.  Click through all of the tabs and notice how the Ribbon options change.  Try switching page views.  Add any commands you wish to the Quick Access Toolbar.  Close PowerPoint without saving the presentation.
    8. 8. SLIDES  Slides contain placeholders – areas on the slide that are enclosed by dotted borders  Placeholders can contain: text, images, video, charts, etc.  What do the icons mean in a placeholder?
    10. 10. WORKING WITH SLIDES  Inserting a new slide • From the Home Tab, click the bottom half of the NEW SLIDE command to open the menu of the slide layout options • Select the layout you want  To instantly add a slide that uses the same layout as the one you have selected, simply click the top-half of the NEW SLIDE command.
    11. 11. WORKING WITH SLIDES  Copy and Paste a slide • On the Slides tab, choose the slide you want to copy • Click the COPY command on the HOME tab. You can also right- click your selection and choose COPY • In the left pane, click below a slide (or between two slides) to choose the location where you want the copy to appear • Click PASTE on the HOME tab or right click and choose PASTE
    12. 12. WORKING WITH SLIDES  Deleting a slide • In the left pane, choose the slide you wish to delete – hit your DELETE key on your keyboard  Moving a slide • In the left pane, choose the slide you wish to move • Click and hold – then drag to new location
    13. 13. SLIDE VIEWS  Normal view • Default view • Slides can be moved in the slides tab on the left  Slide Sorter View • Miniature views are arranged on the screen • You can easily drag/drop and rearrange slides  Slide show view • This view fits the entire computer screen • What the audience will see
    14. 14. VIEW AN OUTLINE OF YOUR PRESENTATION  Click on OUTLINE in the left pane  Type directly in the pane to make changes to your text Adding notes to your presentation  These are called speaker notes – and appear to the speaker, not the audience  Add notes at the bottom of the screen
    15. 15. CHALLENGE #2 • Open an existing PowerPoint presentation. If you want, you can use this example. • Change the layout of a slide. If you are using the example, change the layout of slide 3 to Section Header. • Add a new blank slide, then insert a text box. • Copy and paste a slide, then move it to a new location. • View your presentation in Normal View, Slide Sorter View, Reading View, and Slide Show View. • View an outline of your presentation in the left pane.
    16. 16. WORKING WITH TEXT  Inserting text • Click the placeholder or text box where you want to insert text • The INSERTION POINT appears • Type directly into the placeholder or textbox  Delete text • Place the INSERTION POINT next to the text you wish to delete • Press the backspace key on your keyboard to delete the text to the left of this insertion point • Press the delete key on your keyboard to delete text to the right of the insertion point
    17. 17. WORKING WITH TEXT  Copy/Paste • Select the text you wish to copy • Click the COPY command on the HOME tab or right click and choose COPY • Place your insertion point where you wish the text to appear • Click the PASTE command on the HOME tab or right click and choose PASTE  Copy/Paste – or Cut/Paste? • Cut/paste: copies, cuts and pastes • Copy/paste: copies and pastes – placing the text in two places
    18. 18. WORKING WITH TEXT  Drag and drop text: allows you to select the text you want to move, then drag/drop to the new location (similar to cut/paste)
    19. 19. WORKING WITH TEXT ADDING TEXT  From the Insert Tab – click TEXT BOX (your cursor will turn to an upside down cross)  Click the area on your slide where you want to add the text box and a text box with an insertion point will appear
    20. 20. WORKING WITH TEXT MOVING TEXT  Click the box you wish to move  Position your mouse around the border until it turns into a four sided arrow  Click and hold the mouse button as you drag the box to the desired location
    21. 21. WORKING WITH TEXT RESIZING TEXT BOX  Click the box you wish to resize  Position your mouse over any on of the sizing handles that appear on the corners and side of the text box (the cursor will turn into a pair of arrows)  Click, hold and drag to the size you desire
    22. 22. FORMATTING TEXT  Changing the color, size, style  Working with bulleted lists
    23. 23. CHALLENGE #3 • Insert text in a placeholder or text box. If you are using the example, add a title to slide 2. • Insert a text box, then move and resize it. • Delete text. If you are using the example, delete the last bullet from slide 3. • Select text and try the Copy, Cut, and Paste commands. • Modify text so it is a bulleted list. If you are using the example, bullet the list on slide 8.
    24. 24. APPLYING A THEME  A theme is a predefined combination of colors, fonts, and effects that can be applied to your presentation  Theme colors: available from every color menu  Theme fonts: available from the font menu  Shape styles: available in the Format tab when you click on a shape)
    25. 25. APPLYING A THEME  Go to the DESIGN tab  Locate the Themes group – each image represents a theme  Click the drop down arrow to access more themes Mini challenge – try applying a theme to a presentation
    26. 26. ADDING IMAGES Adding clip art and pictures to your presentation can be a great way to illustrate important information or add decorative accents to existing text. You can insert images from your computer, search Microsoft's large selection of clip art to find the image you need, or add a screenshot of your own. Once an image has been inserted, you can resize and move it to the location you want.
    27. 27. ADDING IMAGES  Select the Insert tab  Click the Picture command in the Images group – the insert picture dialog box appears  Select the desired image and click Insert  To add ClipArt – choose the ClipArt command in the Images group instead of the Picture command  To add a Screenshot – choose the Screenshot command and select Screen Clipping
    28. 28. WORKING WITH IMAGES  Resizing • Click on the object you wish to resize • Position your mouse over and of the corner sizing handles • Click, hold and drag to the desired size  Moving • Click on the object you wish to move • The cursor will turn into a cross with arrows • While holding down the mouse button, drag the image to the desired location
    29. 29. CHALLENGE #4 • Insert an image from your files. • Insert a clip art image. If you are using the example, search for a healthy image to add to slide 2. • Capture and insert a screenshot or screen clipping into a slide. • Resize and move an image. If you are using the example, resize the image on slide 5 and move it to fit under the text.
    30. 30. TRANSITIONS Transitions are motion effects that, when in Slide Show View, add movement to your slides as you advance from one slide to another. There are many transitions to choose from; each one allows you to control the speed, and even add sound.
    31. 31. TRANSITIONS Three categories of transitions 1. Subtle – slight transitions 2. Exciting – strong transitions 3. Dynamic Content – strong transitions that only affect the content (text, images, etc)
    32. 32. APPLYING TRANSITIONS  Chose the slide you wish to modify  Click on the Transitions tab  Locate the Transition to this Slide group  Click the More drop-down arrow to display all the transitions  Clicking on a selection will automatically preview it
    33. 33. MODIFYING TRANSITIONS  Duration • Select the slide with the transition you wish to modify • In the Duration field in the Timing group, enter the amount of time you want the transition to take  Sound • Select the slide with the transition you wish to modify • Click the Sound drop-down menu in the Timing group – you will hear a preview just by hovering over a select sound  Remove a transition • Select the slide with the transition you wish to modify • Choose NONE from the gallery in the Transition to this Slide group
    34. 34. ADVANCING SLIDES AUTOMATICALLY • Select the slide you wish to modify. • Locate the Timing group on the Transitions tab. • Under Advance Slide, uncheck the box next to On Mouse Click. • In the After field, enter the amount of time you want to display the slide.
    35. 35. CHALLENGE #5 • Select a slide and apply a transition. • Change the transition duration. • Add a sound effect to the transition. • Apply this transition and its settings to all slides. • Apply a different transition to one slide. • Remove the transition.
    36. 36. SAVING Save As allows you to choose a name and a location for your presentation file  Click the File Tab  Select Save AS File types that you can choose:  PowerPoint presentation  Video  PDF
    37. 37. PRINTING  Click the File tab to go to the Backstage view  Click print – the print pane appears  Select the print layout you desire • Black & white or color • One slide on each page • Multiple slides on a page • Handout version
    38. 38. THANK YOU  Thank you for being a part of this class!