Task planning and prioritizing methods that will ensure most optimal utilization of resources and time.
This is especially useful for people who are just starting their career. Typically, we are not able to decide which task to focus on and end up spending time on tasks that are less important for business. These slides will explain techniques to focus on most important tasks for business.
2. TA S K P L A N N I N G – 3 S T E P
P R O C E S S
Make a
list
Prioritie
s
Track
3. M A K E A L I S T
• Add each and every task in the list (small or big)
• Review the list multiple times in a day
• Update it when you are having discussion with anyone
• Make a rule that – you will work on an item only if it is in
the list
4. P R I O R I T I S E
• Mark if the task is Important
• Mark if the task is urgent
• Assign priority in the following order
• Important and Urgent
• Important but not urgent
• Urgent but not important
• Not important and not urgent
• Add planned start date and end date
5. P R I O R I T Y
Q U A D R A N T S
Importance
Urgency
Attend to critical
production issue
Take medicine
Exercise
Browsing social
media
Unexpected texts
or phone calls
Add code
comments
1
2
3
4
6. T R A C K
• Mark status –
• Pending, In Progress, Completed, Abandoned, Do it
later
• Add comments
• Add actual start date and end date
7. O P T I M I S E T H E P R O C E S S
• Review list of items completed in each week
• If there are many tasks with high priority, then make list
of top 5 tasks that will have -
• Highest positive impact if done on time
• Highest negative impact if not done on time