ETC FORMAT AND ALL

1. Technical Proposals
A technical proposal is a document where
you introduce your product, explain how it
can help solve the recipient's issue, identify
the company's plan for execution and
provide technical details of the deal.

2. Technical Proposals
• Definition
• Purposes
• Types
• Structure

3. DEFINITION
• Sales offer
• Product or Service
• Written offer to solve a technical
problem or to undertake a project of
practical or theoretical in nature

4. PURPOSES
• To sell property, buildings, machines, etc.
• To construct buildings, highways, etc.
• To survey areas for water resources
• To design training programmes
• To take up office automation
• To undertake research

5. Types
Sales Research
Unsolicited
Solicited

6. SALES PROPOSALS
• Business Proposals
• Outside the company
• Requests: mails or newspaper

7. RESEARCH PROPOSALS
• Academic in nature
• Mostly solicited
• Educational Institutions, research labs,
etc.
• May appear in foreign language also

8. Structure
• Prefatory
• Main body
• Supplementary parts

9. • Title page
Prefatory
• Letter of transmittal
• Draft contract
• Table of contents
• List of illustrations
• Executive summary

10. Main body
• Introduction
• Technical section
• Management section
• Cost estimate
• Conclusion

11. Supplementary
• Appendix
• Sources and References

13. LETTER OF TRANSMITTAL
• Cover letter
• Accompanies or bound
• After the title page
• Government Organizations
• Introductory paragraph (topic, purpose, scope)
• Middle paragraph ( highlights)
• Concluding paragraph ( inviting to respond positively)

14. Draft contract
Quick summary
Topic
Proposer details
Duration
Cost
1st year/ subsequent years

15. CONTENTS
• Brief proposals do not require
• Long proposals need „CONTENTS‟
page
• To locate topics and subtopics
• Don‟t have too many subtopics

16. CONTENTS
Draft contract (ii)
Executive summary (iii)
1. Technical section 1
1.1. Structure of the manufacturing unit
1.2. Details of machinery
1.3. The process
2. Management Section
2.1. Proposer details
2.2. Plan of action
2.3. Schedules
3. Cost estimate
Appendix
References

17. LIST OF ILLUSTRATIONS
• Long proposals & more illustrations (
more than 5)
• Separate “Contents” page for
illustrations (graphs, tables, diagrams,
etc.)
• To locate easily
• Check the page numbers

18. Executive summary
 Back ground
 Purpose
 Scope
 infrastructure facilities
 Technical details
 Significance
 Reemphasis

19. Introduction
• Problem statement (clear understanding)
• Purpose, scope
• Technical overview
• Methodology
• Significance
• Structure

20. Technical section
• System overview (Technical description)
• Analysis of existing situation
• Possible design solutions
• Proposed solution
• Sources of information
• Methodology

21. Management section
Chains of command (org. charts)
Corporate / employee credentials
Schedules (work, implementation, reporting,
maintenance, delivery,completion, payment,
forecast)
Gantt chart, Milestone chart
Team organization
Company profile

22. Cost Estimate
Important
funding (if internal)
Break up (equipment details man power
expenses miscellaneous / consumables)
Match with draft contract

23. Conclusion
• Reemphasize strengths
• Assure the reader
• No new ideas
• Very brief (one paragraph)

24. Appendix
• Credentials details
• Supporting technical documents
• Illustrations

25. DEMO