Proposal

1. 1
Kingdom of Saudi Arabia
Ministry of Higher Education
Al-Imam Muhammad Ibn Saud Islamic University
College of Computer and Information Sciences
IT 492 – Graduation Project 1
The Proposal

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Why is it important?
• To bring in business.
• Convey project importance
• Convey your ability to carry out the research
• Generate funds to sustain the research

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What is a Proposal?
A proposal is a document that asks the audience
to approve, fund, or grant permission to do the
proposed project.

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Types of proposals
• Solicited proposal: If a proposal is solicited, the recipient
of the proposal in some way requested the proposal.
Typically, a company will send out requests for proposals
(public announcements requesting proposals for a
specific project ) through the mail or publish them in
some news source.
• Unsolicited proposals: are those in which the recipient
has not requested proposals. With unsolicited proposals,
you sometimes must convince the recipient that a
problem or need exists before you can begin the main
part of the proposal.

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Why work to perfect the art of proposal writing?
• Organize your thinking
• Communicate your expertise
• Impress and Conquer
• Get the Job Done!

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Elements of Project Proposal
• Front page
• Abstract
• Table Of Contents
• Introduction
• Background
• Aim and Objectives
• Methods
• Project Requirement
• Project Timeline
• Team Qualifications
• Conclusions
• References
• Appendix (if needed)

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Front page
• Specific formats for title pages vary from one proposal to
another but most include the following:
• The title of the proposal ( as short and informative as possible)
• Student names
• Supervisor name
• Instructor name
• The proposal's date of submission

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The Title
This should provide a specific summary of the
proposed work
A three-year study of population decline in the spotted
salamander (Ambystoma maculata) following logging,
road building and wetland mitigation near vernal pools in a
hardwood forest of northeastern Connecticut
NO (too much detail)

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The Title (cont.)
This should provide a specific summary of the
proposed work
The Dynamic Counter based broadcast in Mobile networks
YES

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The Title (cont.)
This should provide a specific summary of the
proposed work
A classroom system
NO (incomplete)

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The Title (cont.)
This should provide a specific summary of the
proposed work
classroom organizer a mobile service
OK

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The Title (cont.)
This should provide a specific summary of the
proposed work
How can we make it easier for the people who are unable
to hear to communicate with others
Not a description of
the project

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The Title (cont.)
This should provide a specific summary of the
proposed work
A word to sign translator mobile application for deaf
OK

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Abstract
• A short overview and summary of the entire proposal.
• Often 200 words to one page depending on the proposal
length.
• The abstract briefly defines the problem and the project
importance, the objectives, the method of evaluation, and
the potential impact of the project.

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Table of contents
• The table of contents lists the sections and
subsections of the proposal and their page
numbers.
• In MS Word use styles and automatic TOC

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Introduction
• Plan the introduction to your proposal carefully.
• Make sure it does all of the following things:
• Indicates that the document to follow is a proposal .
• Provides a motivating statement that will encourage
the recipient to read on and to consider doing the
project .
• Give an overview of the contents of the proposal.

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Background
• Put the work into context:
• what has been done before
• how will the proposed work add to it ?
• What is the innovative aspect in the research project ?
• Build your case by demonstrating your capability and
familiarity in the area
• Writing the background section demonstrates your
particular view of the problem.

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Aims and Objectives
• The aim should describe what you intend to achieve by
doing this piece of work.
• Your objectives are the small steps you need to reach in
order to achieve your aim.
• Aims ad objectives should be realistic, consistent, and link
them to methods, timetable, and outcomes.

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Benefits and feasibility of the proposed project
• Most proposals discuss the advantages or benefits of
doing the proposed project.
• This acts as an argument in favor of approving the
project.
• discuss the likelihood of the project's success.
• In the unsolicited proposal, this section is particularly
important.

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Methods
• Explain how you'll go about doing the proposed
work and why
• Discuss the technical background relating to the
procedures or technology you plan to use in the
proposed work

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Project Requirement
• Costs of the project, whether internal or external.
• For example, hours you will need to complete the project,
equipment and supplies you'll be using, assistance from
other people in the organization, and so on .

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Time Plan
• Show project milestones
• If you are doing a large project spreading over many
months, the timeline would also show dates on which you
would deliver progress reports.
• And if you can't cite specific dates, cite amounts of time
or time spans for each phase of the project.
Task
6 9 1 5 3 7 4 2 6 3
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Literature Review
System Requirement
and Analysis
System Design
System
Implementation
System Testing

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Qualifications
• Summary of the proposing individual's or organization's
qualifications to do the proposed work.
• It's like a mini-resume contained in the proposal.
• Therefore, this section lists work experience, similar
projects, references, training, and education that shows
familiarity with the project .

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Conclusions
• This is where you will explicitly state how your proposed
research will advance knowledge.
• What are the far-reaching effects?
• Will your study potentially change practices or policies?
• Why is it that your research deserves funding/ excelling?

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References
• Reference all:
• Recourses
• Claims
• Facts
• Use the IEEE Citation style

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Appendices
• Appendices
• Supplementary material that is collected and appended at the end
of a proposal
• For parts of the project that are of secondary interest to the reader.
• Begin by assuming that the reader will only have a short
time to read your proposal and it will only be the main
body of your proposal (not the Appendices).
• Then, assume that you have gotten the attention of the
reader who would now like some additional information.

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DO’s and DON’Ts
DO’s
- Involve a team
- Explain abbreviations on first occurrence
- Proofread the document for errors/grammar

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DO’s and DON’Ts
DON’Ts
- Say little is known or done
- Think you know everything
- Define objectives you don’t wish to achieve
- Focus on the “cutting edge” (negative complexities)
- Request funding for basic operations

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Proposal Checklist
• Title
• Problem statement / Motivation
• Project goals/ Objectives
• Project scope
• Tools with justification (Software and hardware)
• Feasible timeline within one semester
• Feasible project plan
• Methods
• Members load according to skills
• Formatting
• References

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Kingdom of Saudi Arabia
Ministry of Higher Education
Al-Imam Muhammad Ibn Saud Islamic University
College of Computer and Information Sciences
Thank you