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Resume Best Practices
- 1. Daksh 2021 - Placement Excellence Program Best practices of resume preparation 12th Aug 2021 An IIMB NSRCEL & Goldman Sachs Supported Firm
- 2. Resume best practices - Agenda ü Recruiters’ focus ü Resume structure ü Content ü Relevant resumes ü Case studies ü Implementation plan
- 3. What do recruiters look in resume?
- 4. Recruiters’ focus - How Recruiter focus Structure Content Case studies Relevance Plan
- 5. Recruiters’ focus - How Recruiter focus Structure Content Case studies Relevance Plan
- 6. Recruiters’ focus - How Headings Sub sections Left side Recruiter focus Structure Content Case studies Relevance Plan
- 7. Recruiters’ focus - What Basic details Last job details Previous job details Education Spikes (if you have shown them) Recruiter focus Structure Content Case studies Relevance Plan
- 8. 2 key things which matters to recruiters… Talent | Potential Competence for the job Recruiter focus Structure Content Case studies Relevance Plan
- 9. Resume not getting shortlisted – frequent reasons Recruiter focus Structure Content Case studies Relevance Plan
- 10. Resume not getting shortlisted – frequent reasons • “Absence of fitment (IT/ Non IT, work experience range etc.)” • “Resume is all over the place” (hence missing out on highlighting what is required in JD) • “Resume is very generic and hence is not able to stand out from its competitors” • “Resume was difficult to read” (hence could not get what they were looking for or anything of interest) • “The resume was very technical” (meaning the resume could not show the transferable skill which candidate might have) • “Some of the claims were unbelievable” Recruiter focus Structure Content Case studies Relevance Plan
- 11. Resume not getting shortlisted – frequent reasons Missing Focus Fitment Missing “Why Me” Missing Business Language Recruiter focus Structure Content Case studies Relevance Plan
- 12. Resume structure Functional Chronological Recruiter focus Structure Content Case studies Relevance Plan
- 13. Chronological Recruiter focus Structure Content Case studies Relevance Plan
- 14. Chronological Recruiter focus Structure Content Case studies Relevance Plan
- 15. Functional Recruiter focus Structure Content Case studies Relevance Plan
- 16. Functional Recruiter focus Structure Content Case studies Relevance Plan
- 17. Resume structure – When to use what Functional • Roles which is significantly different from previous experience • Your latest roles are not relevant Chronological • Roles in-line with your career progression Recruiter focus Structure Content Case studies Relevance Plan
- 18. How to write points? Recruiter focus Structure Content Case studies Relevance Plan • Reduced cost by INR 300 mn through innovative contract packaging in the purchase of INR 3000 cr key telecom equipments at Ericsson • Developed 30 new vendors for critical parts required for the production of Maruti’s first-ever Commercial Vehicle • Led a cross functional team of 10 for formulating and implementing vendor evaluation policy • Improved new vendors’ existing processes and standards Legends: Red – ? | Green – ?| Blue - ?
- 19. SAR Action Emphasize on skills used Situation Context Result Business results Recruiter focus Structure Content Case studies Relevance Plan
- 20. SAR Example • Reduced cost by INR 300 mn through innovative contract packaging in the purchase of INR 3000 cr key telecom equipments at Ericsson • Developed 30 new vendors for critical parts required for the production of Maruti’s first-ever Commercial Vehicle • Led a cross functional team of 10 for formulating and implementing vendor evaluation policy • Improved new vendors’ existing processes and standards Legends: Red – Results | Green – Context | Blue - Actions Recruiter focus Structure Content Case studies Relevance Plan
- 21. SAR Example • Achieved 10+ top management dashboards within a target of 50% of time & effort required for critical mortgage loan business unit for a large UK based Banking major • Led a team of 5 for designing, developing and rolling out reports • Coordinated extensively with 3+ business unit heads at onsite for requirement gathering, expectation management and solutioning Legends: Red – Results | Green – Context | Blue - Actions Recruiter focus Structure Content Case studies Relevance Plan
- 22. How to write points? 1st way • Reduced cost by INR 300 cr through innovative contract packaging in the purchase of INR 10,000 cr key telecom equipments at Ericsson 2nd way • Purchased INR 10000 cr key telecom equipments for Ericsson; saved cost by INR 300 cr through innovative contract packaging Legends: Red – Results | Green – Context | Blue - Actions Recruiter focus Structure Content Case studies Relevance Plan
- 23. Prioritizing key messages (L to R) 1st way : Prioritizing on cost reduction message • Reduced cost by INR 300 cr through innovative contract packaging in the purchase of INR 10,000 cr key telecom equipments at Ericsson 2nd way : Prioritizing on telecom industry • Purchased INR 10000 cr key telecom equipments for Ericsson; saved cost by INR 300 cr through innovative contract packaging Legends: Red – Results | Green – Context | Blue - Actions Recruiter focus Structure Content Case studies Relevance Plan
- 24. How to write points? 1st way • Responsible for developing and managing vendors for product development activities for Maruti 2nd way • Developed 30 new vendors for critical parts required for the production of Maruti’s first-ever Commercial Vehicle • Led a cross functional team of 10 for formulating and implementing vendor evaluation policy • Improved new vendors’ existing processes and standards Recruiter focus Structure Content Case studies Relevance Plan
- 25. Tangible aspect 1st way : Generic message not impactful • Responsible for developing and managing vendors for product development activities for Maruti 2nd way : Point with more tangible aspects of work • Developed 30 new vendors for critical parts required for the production of Maruti’s first-ever Commercial Vehicle • Led a cross functional team of 10 for formulating and implementing vendor evaluation policy • Improved new vendors’ existing processes and standards Recruiter focus Structure Content Case studies Relevance Plan
- 26. How to structure points Left to Right SAR Tangible Aspects Recruiter focus Structure Content Case studies Relevance Plan
- 27. Career Summary • The idea of summary is to give sufficient and impactful information particularly to those recruiters who may not spend much time on resume • One study says the average time spent by a recruiter on a resume is 6 seconds! • Should not be more than 3 to 4 points • Should highlight the relevant key-words / skills required for the given job Recruiter focus Structure Content Case studies Relevance Plan
- 28. Career Summary - Example • XX years of experience in Production, Operations and Supply Chain Management in Capital Goods industry • Expertise in performance improvement & turnaround projects, client/ supplier relationship, sourcing and cost optimization • Consistent professional achievements including fast tracked promotions, academic achiever (4th Rank-Insti. Name); recipient of xxx scholarships Functions | Industry Number of years of experience Skills Personal | Professional | Academic accomplishments Recruiter focus Structure Content Case studies Relevance Plan
- 29. Academic projects • Leverage this space to showcase your relevant projects incl. live projects • Projects signal your interest in particular subject/ area and your action towards them Example • Live project :Forecasting in-patient food consumption at Apollo Hospital; o Analyzed 1000+ patient and food data points to design a forecasting model • Strategy - Competitive strategy of UltraTech Cements o Applied Porter’s model and Value Chain analysis o Suggested differentiation strategy to compete in the industry Recruiter focus Structure Content Case studies Relevance Plan
- 30. Extra curricular • Important for roles which require diverse experience/ interests • Bucket your Extra curricular • Give tangible and/or quantified work/ achievements etc. Example Club activities • Elected member (representing 100 students) of Seminar club at IIM • Conducted 10+ industry expert visits and knowledge sharing sessions NGO • Initiated community welfare program ; educated 300+ labor families Recruiter focus Structure Content Case studies Relevance Plan
- 31. One page? Recruiter focus Structure Content Case studies Relevance Plan
- 32. Other points • One pager ( Thumb rule : Upto 10 yrs ~ 1 page) • Ideally any resume point should not exceed one line • In case of point being longer than a line, break it in sub-points • Avoid first person/ full stops • Please check all the hygiene factors such as Facts, Grammar and Typos Recruiter focus Structure Content Case studies Relevance Plan
- 33. Don’t write just activities Original • Bid management, Bidding Strategy, Contract Negotiations to secure orders. Recruiter focus Structure Content Case studies Relevance Plan Suggested • Secured order worth INR 100 cr in a year by managing, strategizing and negotiation 10+ contracts
- 34. Focus on outcome and then activities Original • Managed the resource planning, developed SOWs & oversaw the Project pipeline to introduce facilities, and deliver new vehicle programmes Recruiter focus Structure Content Case studies Relevance Plan Suggested • How many facilities did you introduce and investment for how many new vehicle program • Then some of your activities
- 35. Bring what you want to say to recruiter upfront and the other details Original 1. Delivered IT development and maintenance projects with good quality and within timelines. 2. Project portfolio included two flagship IT projects from the financial accounting domain. One being an Accounting Control Performance application and another being an Accounts Payables and Receivables Application. Recruiter focus Structure Content Case studies Relevance Plan Suggested • Delivered 2 flagship financial accounting modules with revenue USD 1 mn for a large US based retail client within timelines • How did you do it? • Automated/ improved Accounting Control Performance & AP/AR processes
- 36. Don’t put too much info in one sentence Original 2. Established Master Data Governance Best practices through strategic initiatives resulting in productivity gains of ~20% for multiple Pharma giants enabling key functions within Sales Analytics, Digital Marketing, Speaker Programs, Clinical - focusing on data quality, process automation & cost optimization ($30K/Quarter) through RPA, AI & ML Recruiter focus Structure Content Case studies Relevance Plan Suggested • Find out what are different “key messages” you want recruiter to know and break down the above sentence in main/sub bullet or different independent points
- 37. Don’t put too much focus on technical language which is recognized in just your industry Original 1.Erection and Commissioning of 20 MW Captive Power Plant including erection of HT Panels, LT Panels, HTMotors, LT Motors etc in coordination with LNVT worth INR 150Cr. Recruiter focus Structure Content Case studies Relevance Plan Suggested • Executed project worth INR 150 cr with capacity 20 MW; managed vendors, stakeholders & erection of multiple key & complex structures
- 38. How many resume? Recruiter focus Structure Content Case studies Relevance Plan Variant resume for each target industry/ function/ role & later on for each JD Master resume Highlighting your strengths / a base/ repository for your future resumes
- 39. How many resume? Master Resume 1. Create an excel 2. List down all your work 3. Structure the work in “SAR” framework 4. Finalize the functional buckets 5. Use the resume template 6. Create a good quality resume 7. Get it reviewed 8. Re work and go to step 6 Recruiter focus Structure Content Case studies Relevance Plan
- 40. Steps for resume(s) building Variant Resume • Understand the requirement of target industry/ company / role • Finalize the buckets • Highlight the relevance in career summary and functional/ role wise buckets • Leverage the Master Resume points with focus on prioritizing the relevant experience Recruiter focus Structure Content Case studies Relevance Plan
- 41. What’s Next? • Create your good quality resume • Submit to GoCrackIt • GoCrackIt to do initial review • Discussion with mentor • Mentor to provide suggestions • Incorporate suggestions • Mentor comments • Finalize resume • Resume to be signed off Recruiter focus Structure Content Case studies Relevance Plan